Bakhtiar Uddin Khattak Email & Phone Number

Lahore, Punjab, Pakistan

Manage overall Project Implementation in terms of administration, financial management, people management, contract management, procurement, and logistics. Leading Provincial Operations and supporting Country Office in overall project implementation cycle.

Lahore, Punjab, Pakistan

• Identifying potential consultants• Ensuring that appropriate consultants are briefed and debriefed• Supporting and implementing strategies for filling gaps in the consultancy database• Contributing to the review and coding of incoming CVs and ensuring that potential consultants are interviewed• Meeting and assessing prospective consultants• Liaising with other members of the team and with the IT department to contribute to the ongoing development of the database systems• Negotiating consultant fees and drafting consultant contracts• Ensuring records of consultants, consultant contacts and other relevant information is recorded on databases• Contributing to knowledge management for the business by ensuring relevant data/information is passed on.

Islamabad

• Maintain TRF’s consultant and firm databases and update existing and record new entries (CVs and Firm Profiles) on a regular basis;• Search, identify and short-list from the TRF database(s) suitable candidates for Technical Assistance Missions; • Negotiate in person, over the phone and through e-mail with individual consultants and firms fee rates and expenses for Technical Assistance Missions;• Prepare budgets and contracts for Technical Assistance Missions; • Prepare and maintain the necessary documentation for Technical Assistance Missions in TA-files;• Track (on a weekly basis) achievement of milestones and deliverables for Technical Assistance Missions and inform Technical Specialists and Provincial Coordinators about delays and problems;• Arrange for and ensure the processing of documentation for incoming and outgoing International consultants, including visa letters and other arrival and departure formalities;• Provide logistical support to National and International consultants, including the arrangement of transport for field visits, the booking flights (both, national and international) and accommodation;• Negotiate with hotels and guest houses which are security cleared about rates and conditions;• Help facilitating training events in all aspects, such as logistics, finance and administration;• Review fee invoices and invoices for reimbursable (travel, accommodation, Daily Subsistence Allowance (DSA)), certify compliance, completeness and correctness and forward to the Technical Specialist(s) or Accounts Department for approval and payment;• Check TA expenses against TA budget lines;• Provide input for the 3 months rolling cash forecast on a monthly basis and assist with the preparation of a yearly forecast;• Liaise with MottMacDonald (MMP) in Lahore to seek security clearance for travel of international staff and consultants within Pakistan

Peshawar, Kp Pakistan

Under the overall management of the EHSAR FOUNDATION Peshawar, KPK and direct supervision of the Program Manager, the Procurement & Logistics Officer will be responsible for conducting/coordinating all major procurement for the projects in operations throughout Pakistan as well as organising logistical and procurement activities including obtaining quotations, tendering, purchase and delivery of warehouse supplies, materials and equipment and providing logistics and administrative support, for the Fleet Management Services project.

Karachi, Sindh Pakistan

Under the overall supervision of the Provincial Manager and the direct supervision of the Operations Officer and in close coordination with the operations team, I have the following duties and responsibilities: • Coordinate, develop, implement and maintain all the administrative and financial support required to the projects • Provide accurate budget and expenditure reports to the management • Prepare and review admin, finance and procurement documents, reports and records • Maintain staff attendance, leave records, purchase requisitions, travel authorizations and maintain the relevant information • Manage petty cash vouchers and preparing payment vouchers • Prepare forecast for the expenditure every month in the respective budget lines as per the budget limit provided by country office. • Handle all the project expenditures on a daily basis and ensure that the disbursement voucher and supporting documents are attached with every payment. • Ensure adherence to UN-HABITAT operational policies, procedures and standards of conduct• All local procurements to be done (from requisition to final payment) after fulfilling all codal formalities • Manage all logistic related issues at field office• Ensure Safety & Security of all Staff being a Security Focal Point• Perform any other task assigned by the supervisor.

Matiari, Sindh Pakistan

• Assists in arranging internal & external meetings.• Makes travel arrangements for project staff and processing the travel claims.• Assists to prepare project budget and maintain financial disbursement and monitoring systems.• Assists with all administrative and logistical arrangements for meetings, workshops and conferences• Assists project team members to photocopy documents, prepare sets of reports, binding and stapling. Sends faxes, distributes the incoming faxes and maintains the fax register on agreed procedures, verify monthly billing of POL/ Electricity/ Courier & Pilot Services etc• Maintains leave records of the project staff members.• Assists in inviting quotations and making comparison statements for various offices needed procurements.• Assists to prepare Power Point presentations; layouts and encoding of documents.• Acts as leave monitor for project’s staff members.• Maintains a proper filing system/inventory for the project.• Maintain a list of addresses/phone numbers of counterparts and relevant Private Organization’s officials.• Assists in Maintaining of the log books of vehicles & other running equipment • Assure proper & timely repair & maintenance of project vehicles & other electrical/ mechanical equipment• Oversee the work of sub-ordinate project staff members.Finance Related Responsibilities:• Assists in preparation of Monthly Financial reports• Maintain all the account books & Reconcile the bank at the end of each month• Maintain all stock books (Fixed Assets, Dead Stock etc)• Handle Petty Cash• Prepare Note Sheets of all procurements & payments• Calculate monthly salaries of project staff at all accounts which totals Rs. 2.0 million/ month • Deduction & submisssalariesion of Income Tax• Prepare Monthly & Annual Income Tax Statements of all deductions made on procurement & • Assists in maintaining financial records for project or other office accounts for which responsibility is assigned.