Barb Hoffman Email & Phone Number

Wayzata, Minnesota, United States

Greater Minneapolis-St. Paul Area

- Virtually supported 5 VP's/Directors at a local Fortune 500 company - Scheduled meetings across multiple times zones- Coordinated video calls using Microsoft Teams

New Hope, Mn

- Maintained busy calendars and coordinated meetings including Skype calls- Prepared and modified documents including correspondence, reports, memos and emails- Planned, scheduled and organized travel including transportation and lodging- Registered Executives for conferences/classes and tracked CLE's as needed- Coordinated off-site meeting logistics including catering, audio visual, transportation, etc. - Worked with highly confidential information for both the legal and human resources departments- Managed expense report coordination and submission for the Executives- Created and updated organization charts using Visio- Assisted the recruiting department with the scheduling of interviews for the Executives - Member of the Employee Engagement Committee and the Fun Committee

Brooklyn Center, Mn

- Maintained busy calendars and planned/scheduled meetings, conference calls and video calls- Created PowerPoint presentations for various meetings including conferences and Board meetings- Coordinated travel for the Executives and their direct reports using Concur- Planned large scale meetings and events (i.e. annual company meeting, company picnic, etc..)- Organized volunteer events and blood donation drives for support center employees- Worked with highly confidential information for both the Legal and Human Resources departments- Prepared and submitted expense reports for Executives- Maintained the Legal filing system for all corporate records, contracts and Board minutes- Updated organization charts and created flow charts using Visio- Negotiated favorable terms and pricing agreements with hotels, caterers and other providers for off-site events

St. Louis Park, Mn

- Provided administrative support to the President and Human Resources Director- Supported the HR Department by compiling employee reviews and tracking PTO usage- Responded to questions/concerns regarding medical, dental and 401K benefits- Organized company events such as holiday parties, open houses, summer picnics, etc.- Updated and maintained marketing collateral for sales executives- Created presentations using PowerPoint - Coordinated travel arrangements for all employees- Supervised the Receptionist and Sales Assistant

Golden Valley, Mn

- Provided administrative support to the V.P. of Marketing, Director of Business Development, and Director of Construction Management Services- Coordinated all aspects of company trades shows including booth delivery and set-up- Updated and maintained marketing database- Created presentations using PowerPoint- Prepared and submitted RFP’s- Coordinated the printing and distribution of all marketing/sales materials- Originated bi-monthly employee newsletter using Publisher

New Hope, Mn

- Provided administrative support to the Vice President/General Manager- Coordinated meetings, training seminars and corporate events- Assisted Sales Representatives by generating quotes and proposals for clients- Coordinated travel arrangements for employees- Worked with confidential information such as employee reviews and personnel files- Designed Product Information Spec Sheets- Developed promotional marketing materials such as product catalogs and brochures