Barbara Alonso Email & Phone Number

United States

San Francisco, California, United States

• Managing calendars, scheduling meetings, and maintaining academic support documents for the R2D2 Principal Investigator• Managing expense reports and reimbursements for PI and other designated research staff• Managing meetings for multiple projects including scheduling, preparing agendas, preparing summaries of meeting outcomes and dissemination• Assisting with the creation of a monthly newsletter, maintaining newsletter listservs and timely dissemination• Serving as the point of contact for general inquiries and website update requests• Working with project teams to support ongoing progress reports and prepare presentation materials and visuals• Assisting project team with all aspects of planning and coordination of large campus-wide, multi-day symposium• Provide administrative support to PI and program staff as new projects and/or research studies arise including supporting grant applications as needed

Berkeley, California, United States

Started as an Administrative Assistant, and over the years I have asserted a leadership role in developing and presenting educational materials with my supervisor/mentor. I manage collaborative projects, and apply my design expertise and communication skills to every aspect of my job.• Served as project manager for $13.4M DOE project, coordinating monthly group meetings, designing scientific posters, and preparing annual reports adhering to agency standards. • Prepared correspondence, reports, manuscripts, meeting transcripts, distributed meeting notes.• Answered and screened calls in courteous manner; fielded requests for supervisor. Coordinated communications with clientele. • Arranged and coordinated campus-wide meetings and workshops and yearly retreats for research and outreach project teams, including logistical elements: scheduling, booking venues, catering, compiling handouts and folders, assembling travel dossiers for visitors, assist with audio-visual.• Coordinated grant proposal preparation. Collaborated with different institutions, engaging with finance offices to complete all forms according to sponsor guidelines. Ensure deadlines are met. • Maintained calendar of upcoming deadlines for requests, appointments, projects and events.• Ensured confidentiality of communications related to research and human resources files.• Monitored budgets, review monthly ledgers, evaluate budget projections, tracking expenses for laboratory and projects to ensure proper budgeting.• Co-developed and designed three middle-school educational curricula, adhering to National standards. • Asserted leadership role in presenting displays and games, representing outreach program, engaging teachers, students, and other science communicators. Presented at conferences and professional scientific meetings in California, the U.S. (including the White House), and Canada.

Albany, California, United States

Worked in several offices during my tenure at the USDA, beginning in the Patent Attorney’s office as clerk, and serving as backup in the Area Director’s Office and USDA-ARS Library simultaneously. I eventually secured a position in the Plant Gene Expression Center as a receptionist and assistant.• Assisted in completing patent application forms. Conducted scientific literature searches. Managed shipments to Washington, DC in support of patent applications.• Supported the ARS Area Director, preparing correspondence, fielding calls from researchers throughout the region (covering eight states). Managed and filed confidential materials.• Aided the librarians at the ARS to organize and restock the collection, retrieving materials for researchers throughout the region.• Assisted the PGEC Director’s secretary in her role, and served as a backup during her absence. Answered phone calls and greeted visitors. Referred technical questions and requests to appropriate researchers. • Prepared manuscripts and correspondence, assembled meeting materials, and managed confidential personnel files.• Maintained calendars for supervisors, and processed travel reimbursements and procurement orders.• General office duties such as distributing mail, copying, filing.