Barbara Flask Email & Phone Number

Vacaville, Ca, Us

Vacaville, California, United States

Responsible for collaborating with the department as a facilitator for department planning and decision making and is responsible, within defined scope, for the day-to-day operation of a department. This role is responsible for managing the department racetrack, meeting agenda, meeting minutes, and follow-up of decisions/actions. This role is also responsible for the coordination and dissemination of information between the department leadership and employees. This individual is an exceptional communicator and high performer who handles a high volume of work with appropriate sense of urgency, while maintaining a commitment to deadlines and quality. This individual exhibits a high level of integrity and discretion in handling confidential information. Job Responsibilities - Develop and manage processes that help the department operate efficiently- Serves as the department coordinator on new systems, processes and training compliance, which requires a broad knowledge of departmental and organizational policies and procedures.- Partner with finance and procurement to ensure the department budget is accurate. Monitor and reconcile budget(s), maintains financial documentation, provides information, research, statistics, and analysis. Makes recommendations on expenditures towards a defined budget.- Serves as principal source of information on established unit/project/program policies and advises department and leadership teams.- Work with department leadership to manage a variety of projects ensuring gaps to achieve deliverables are identified and closed- Coordinates, and has direct responsibility for a project or specific set of tasks related to a function or program or department- Support logistics coordination for network colleagues, including Health Authorities.- Facilitate GMP Compliance through inspection support and document management- Bring awareness of the department morale and culture, proactively recommending adjustments or improvement when needed

Vacaville, Ca

Genentech, Inc. - Vacaville Operations (Facility Services, Manufacturing Operations & Finance)Lead Sr. Administrative Associate February 1999 - Present• Perform administrative and support duties for 2 Senior Directors and 6 Associate Directors of Manufacturing Operations.• Lead Administrative Associate for team of 2 Manufacturing Admins• Manage calendar resources for 5 Directors, and 1 Manager; coordinating meetings utilizing WebEx, Google Hangouts, video conferencing, and AV support. • Develop agenda, attend meetings, generate minutes, gather and track action items and create reports• Propose, coordinate, schedule and participate in large group events, including off-sites, training, all-employee meetings.• Coordinate both national and international travel.• Schedule candidates for interviews and complete on-boarding activities for new hires.• Support Site Inspection Management through administrative documentation of inspection as Lead Scribe – develop documentation templates, conduct trainings, and participate in the Inspection Room Management.• Primary department contact for financial planning, forecasting, budget development, adherence to budget and reporting• Manage purchase ordering and blanket purchase orders for two Manufacturing Facilities.• Complete financial reports for the site. Review and analyze financial reports for both Manufacturing Facilities.• Extended administrative support beyond direct line management to including Human Resources Management, Finance, Site Directors, and others.• Partner with IT support, Human Resources, and Finance.

Bitburg, Germany

Associates, Business Administration

High School Diploma