Working in a fast paced environment, giving full administrative and secretarial support to the Managing Director of a furniture repair company. Key responsibilities include:• Providing general secretarial and administrative support to Managing Director• Producing and formatting management reports and presentations• Liaising with staff and customers to arrange meetings, attending them and taking minutes • Assisting in the preparation and collation of financial data• Ensuring busy diary commitments, papers and travel arrangements are managed effectively, including personal requirements• Meet and greet customers arriving for meetings with the Director and Managers• Filtering of general information, queries, phone calls and invitations to the Managing Director by redirecting or taking forward such contact as appropriate• Conducting weekly meetings with the Managing Director to discuss upcoming engagements, invitations and other requests • Compiling and submitting expenses• Arranging company events• Providing a comprehensive service that is in line with the Managing Director’s work habits and preferences

Responsible for supporting the Midlands and East Cluster Revalidation Programme and operational development and maintenance processes and systems to support this project to ensure it meets national requirements.

Purpose of the role:To work closely with the Executives who are Members of the Board to provide administrative support and assist them in making best use of their time. Main Responsibilities:•Screen telephone calls, enquiries and requests.•Welcome and greet visitors on behalf of the Executive Members of the Board •Carry out hospitality duties for Boardroom guests•Organise, plan and maintain the Executives’ diaries •Organise external and internal Company functions•Complete managers’ diaries on behalf of the Executive Members of the Board•Deal with incoming emails, faxes and post•Deal with correspondence, write letters, take dictation and minutes of various meetings•Produce documents, briefing papers, reports and presentations as requested by the Executive Members of the Board•Organise and attend meetings, ensuring all Board Members are well prepared•Liaise with clients, suppliers and other staff•Devise and maintain office systems to deal efficiently with paper flow•Arrange travel and accommodation as and when required•Supply cover for other Personal Assistants My specifications:•Excellent administrative and secretarial skills•Excellent verbal and written communication skills•IT skills – experience of Word, Excel, PowerPoint, Access etc•Event organisation skills•Discreet and confidential•Trustworthy•Ability to identify and implement good practice and high standards•Have an understanding of the requirements and implications of working for the Board

Organize, plan and maintain C.E.O. diary, screen telephone calls, enquiries and requests, deal with incoming email, fax, and any correspondence. Produce documents, briefing papers, reports, organise meetings, liaise with persons as necessary, devise and maintain office systems to deal efficiently with paper flow, arrange travel and accommodation as required. Manage and develope my PA and Company Chauffeur.

Worked for Ocean for nearly 11yrs and my previous positions were to assist in the preparation of each loan application to it specified lender with the aim of getting our customers loan paid out/completed. Working closely with my colleagues and lender's staff and our clients (answering their queries/questions) and liasing with third party companies as and when necessary.