Coordinated travel arrangements, meeting reservations, and conference schedulingProvided coverage for the executive areaProcessed time cards for overtime and attendance for various branch locations using PeopleSoftCreated and maintain confidential personnel filesServed as Liaison for job applicants and new hires; schedule interviews, testing and background checks for job applicantsCoordinated start dates for new hires as well as first contact for all claims new hiresCreated and updated Microsoft Word and Excel documents for various claim projects as assignedArchived various file types following corporate retention schedulesDrafted and revised legal lettersPrepared weekly expense reportsCompleted claimant invoice payments using the Lotus Notes databaseMaintained separate and distinct filing systems for Claim CounselsSupplied procurement and inventory maintenance for claim employees

Set up applicant and new-hire processing for all New York departments; contact applicants to coordinate interview time, Q-Wiz set up for applicant testing, type/mail/file copies of rejection letters, entry of applicants into People Soft, dispersal of new hire and terminations notifications, initial contact for all new hiresProcessed time cards for overtime and attendance using PeopleSoft for permanent and temporary staffing for the New York office location with a staff of 300+ employees. Provide backup for all other Gulf locationsCoordinated cost effective travel reservations and conference scheduling with all departmentsAdministered employee incentive programs including: coordination of enrollment for the New York Health & Racquet Club, Weight Watchers Diet & Fitness programs, and Estee Lauder Cosmetics discount program - increased employee participation each yearPrepared and distributed of corporate policies and procedures to employees and provide answers to their questionsProvided back up clerical support for General Services and Service Center Departments. Back up for executive staff assistants as well as reception reliefCoordinated annual company Thanksgiving luncheon and Children's' Christmas party with other departments - successfully promoting employee unity and appreciation of cultural diversityMaintained monthly calendar of events and HR databases for all HR branches and General ServicesLiaison for high school and college interns; provide indoctrination of company policies and duty placementsCoordinated Levi's annual Casual Friday / Breast cancer awareness programAssisted with development of Citigroup 9/11-employee bereavement program

Facilitated the processing of correspondence and mailingsHandled heavy phone volume on executive floorPerformed a variety of clerical and administrative tasks

Coordinate travel arrangements, meeting reservations, and conference schedulingExpense consolidation and reporting using APEERSCreation and maintenance of Word and Excel documentsInternal and external audit coordinationDistribute Actuarial bi-weekly staff meeting agendaApproval of actuarial temp time in the Chimes systems and Ariba contract updateOrdering, maintenance and inventory of office suppliesRecords management - update and maintenance of distinct filing systems; streamlined to meet individual needs of work flowArchive submission and retrieval of various file types and following retention schedules as requiredDocument handling - Sorting and Prioritizing mail and express mail packagesVarious report and presentation creation in PowerPointBack up for Sr

Issued quotes, policies, notices of cancellation, non-renewal and declination; other clerical dutiesProvided customer service to agents/brokers and insuredsProvided research on new business for underwriters, set up initial underwriting analysis and review processesProduced accounting and production reports; tracked claimsAssisted with installation, testing and maintenance of information applications and databasesCompleted various projects and duties as assigned