Barbara Lamb Email & Phone Number

Carnegie, Pa, Us

Carnegie, Pa

Greater Pittsburgh Area

Mackin Consultancy, LLC. 2018 to presentOperations Coordinator – Onsite at Facebook Reality Labs Pittsburgh • Onsite point of contact for recruiting at FRL Pittsburgh. Liaison between leadership, hiring managers and recruiting to streamline the recruiting process for the Pittsburgh Lab.• Track open positions, candidates in process, offers and transfers. • Coordinate all interview loops and meet with candidates to ensure a positive candidate experience.• Responsible for the onsite management of the intern program at FRL Pittsburgh. Coordinate with intern recruiting group to track candidates in process, screens, interviews and project outlines.• Administer new hire orientation and manage onboarding for all new employees.• Manage the employee information tracker, team buddy system, parking and badge assignments.• Facilitate the hiring of the vendors and contractors, vendor SOW tracking and onboarding. • Assist with budget planning and forecasting.• Space Captain for lab layout and desk assignments. • Coordinate internal, external meetings and assist with events. • Administer demos to interview candidates and visitors to the lab. • Serve as back up for purchasing to facilitate purchases, tracking and receiving packages as needed. • Responsible for the development of new office processes, tracking systems, wiki and Google docs. • Serve as a point of contact for any operational, administrative and employee related issues on site.

Pittsburgh, Pa

• Oversaw the daily operations for an office with 50+ employees, managed lab logistics and facilities issues, oversaw the ordering of supplies and shipments, payment of monthly bills, installation and management of equipment.• Facilitated the overall hiring process for the lab by coordinating information across the different departments of The Walt Disney Company to ensure the candidate's timely and smooth on boarding, which involved sourcing and screening candidates, coordinating interviews, creating schedules and tracking of resumes. In addition work with Relocation, Human Resources, Immigration (H1B, J1, O1, OPT, CPT, EAC visa types) and Recruiting.• Responsible for the development of new office processes, tracking systems and company policy management.• Assisted with budget tracking, monitoring expenditures, reporting and budget forecasting.• Managed the Disney Research intern program (approximately 100 interns/year) by coordinating the hiring in various research disciplines. Responsible for ensuring the visa administration, onboarding, relocation, evaluations and extensions were completed. • Booked travel for 30+ employees and processed all expenses as well as procurement card expenses, reconciliation of credit card accounts, payment tracking and approvals.• Responsible for the contract management at DRP, which included negotiations, contract set up, invoice processing and payment tracking for 60+ vendors, consultants and contractors. • Project manager for office remodel, which included researching vendors, reviewing proposals, negotiations, implementing timelines, tracking budgets, and purchasing.• In charge of purchasing all of the lab equipment and software. • Served as point person for any operational, administrative and employee related issues.

Greater Pittsburgh Area

• Maintained budget, generated various financial reports, forecasting, processed payroll taxes and coordinated yearly business taxes with an accounting firm.• Managed and maintained bank accounts, loan accounts and reconciled bank statements. Processed payroll for internal and external employees on a weekly basis.• Processed and tracked all accounts payable and receivable (generated invoices, processed payments, collection calls, account maintenance, vendor relations and negotiations).• Generated and participated in all lease negotiations with vendors and suppliers.• Facilitated health insurance benefits, unemployment filing, attended UC hearings, workers comp, I-9’s and W-4’s. • Oversaw daily office operations for the company: maintained office, vendor documentation, client, accounting and legal files. Created and maintained various candidate tracking spreadsheets and databases.• Account Manager responsible for the full lifecycle recruitment for a variety of businesses: Aliquant, Gateway Health, Benefits Coordinators Group, Bayer, Aires, Virtual Office Ware, Maya and Exhibit Group . • Coordinated with clients to evaluate their employment needs to fill temporary, temporary to permanent and permanent positions. Coordinated the hiring process, interviewed and screened candidates and made hiring recommendations and background screening. Negotiated fees and compensation, evaluated employees, raises, coaching and disciplinary action as needed.• Remotely managed an average of 40 temporary employees at any given time.• Personally responsible for generating $600,000 in revenue in 2008. • Facilitated the closure of business operations for the company.

Greater Pittsburgh Area

• Supported the Director in coordinating charitable, public and private events.• Planned and assisted with various special events: grand openings, corporate meetings, charitable events, private parties and conferences. • Placed advertisements in various forms of media and coordinated direct mail campaigns. Assisted with the execution of on-going media and community outreach and literature distribution for public and nonprofit organizations.• Assisted with the execution of on-going media and community outreach and literature distribution for public and nonprofit organizations.

Greater Pittsburgh Area

• Key Account Manager overseeing top clients: Giant Eagle, Dick’s Sporting Goods, Fisher Scientific, Kennametal, and American Eagle Outfitters. • Responsible for remote management of the Pittsburgh office and 20 off-site employees on various projects.• Planned strategy, researched and developed key accounts to tailor candidates and services to fit client needs.• Evaluated candidates using behavior-based interviewing techniques, phone screening, portfolio reviews, skills assessments and reference checks.• Negotiated contracts and permanent placement packages to effectively match candidates. Wrote and tailored: contracts, RFP’s and RFQ’s.• Determined career goals of candidates and coached them though placement, continuing education and partnerships to reach career goals. Gave performance reviews and negotiated raises where appropriate.• Sourced candidates through recruitment postings/ads, Internet, internal and external referrals, job fairs, partnerships with accredited schools, associations and networking.• Coordinate all inner office activities: HRIS, unemployment, scheduling, payroll, inventory, mail, billing, vendor relationships, and event planning.• Facilitated the closure of Pittsburgh office and the cease of operation for this market.