Barbara Shearer Email and Phone Number

Support to Senior Vice President and Chief Accounting Officer and 8 Directors, as the "single point of contact" for the administrative (i.e. arranging travel, scheduling meetings, preparing agendas, responding to routine correspondence, maintaining records or files, responding to visitors and telephone calls) needs of the assigned team and providing services in a manner that demonstrates the highest levels of quality, accountability, and teamwork.•Produces Audit Committee material in paper and electronic formats for multiple publicly traded entities, ensure consistency among all copies; plans distribution logistics in advance•Plan and execute department and Audit Committee events.•Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.•Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. •Extensive knowledge of creating detailed itinerary of domestic and international travel arrangements•Prepare CAO expense reports. Assist in preparing and reconciling expense reports for staff members utilizing online system •Prepare and monitor purchase orders•Tracking, scheduling, recording and reporting of staff members’ CPE requirements.•Maintains strict confidence and protects operations by keeping information extremely confidential.

CAMERON, Compression Systems, Houston, TX 2012 – 2013Service Project CoordinatorMonitored and supported Project Manager / Project Accountant • Establish electronic project files within SAP, communicate with Project Manager and Scheduler. • Maintain document control, database management, track project milestones and deliverables. • Processed and analyzed information for established project reports.• Audit and enter of all project personnel hours and expenses. • Compile invoice data from vendor invoices, employee time and expenses statements, purchase orders, shipping and receiving documents. • Create and process project invoicing and credit memos in a timely fashion. • Submit invoices by electronic data interchange • Maintaining archived records in accord with the policies and in conformity of the State and Federal laws.• Proper maintenance of all invoice and inventory records for audit purposes.

Administrator for Global Commercial Card and Purchasing Card Programs - Annual $250M spend volume.•Purchased IT products, including computer hardware and software using set company standards, resulting lower IT costs and uniformity of hardware and software throughout the company.•Tracked and renewed software licenses preventing any lapse in utilization by user and that all licenses were assigned to appropriate users.•Monitored commercial card, vendor card, and purchasing card accounts fraudulent activity, strengthening employer / card provider relationship and preventing financial loss to both parties. •Created global card program activity metrics reports (KPIs), establishing program progress benchmarks and identifying new areas of usage. •Developing guidelines and oversight of proposal process, including bidding, awarding and administering card •Developed presentation materials, complex documents, and spreadsheets, providing management and department heads with accurate information to complete budget review. •Developed card program policies, procedures and processes, resulting in maintaining card usage policies and process in-line with accepted industry practices. •Developed and delivered global classroom and WebEx card program and expense report training, expediting approval and processing, reducing errors potential for fraud. •Designed and maintained Commercial and Purchasing Card Program website. •Responded promptly to executive and employee customer service requests. Prompt action to reported fraudulent activity, lost or stolen cards protected the Company from loss and added in expedited replacement of card so co-worked was not inconvenienced. •Created global expense reporting training curriculum in electronic and paper-based format. Links to material were supplied on card program website. Trained cardholders via WebEx and classroom sessions in appropriate card usage and instruction on proper use of electronic expense reporting system.

Provided executive administrative support to Vice President, Controller, managers, and direct reports. • Recorded meeting minutes, ensuring accurate records of discussions and information were available. This is now an example of an effective accomplishment statement.• Managed administration of off-site meetings, including reservations, securing of location, menu choices, travel arrangements, and material preparation• Process expense reports and invoices, adhering to documented budget codes. • Created, edited and proofread communications, documents, spreadsheets, and presentation slides (includes handling of confidential information). • Preparing for and participating in audit activities.• Organized domestic and international travel arrangements for senior staff• Used Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities. • Created and maintained filing system• Managed office supply inventory and requisitioning, meeting budget goals. • Liaised between departments, ensuring proper communications and reporting practices. • Facilitated the editing, preparation and distribution of financial documents filed with the Securities and Exchange Commission. • Distributed monthly, quarterly, and annual financial reporting packages for Board and auditors. Prompt distribution via CD and paper based documents was crucial in meeting reporting deadlines that required all parties prior approval.• Identified office supply vendor-pricing errors, leading to recovery of $4K. • Developed American Express Corporate Card, Business Travel Accounts, and Meeting Card programs, resulting in revenue of $98.4K.

Public Accounting Firm5 Houston Center, 1401 McKinney St., Suite 1200, Houston, TX 77010 Finance AssistantSupported Director of Finance for Gulf Coast Region, Assistant Director of Finance, Facilities Manager, and Engagement Coordinator Manager. Processed engagement reports, billings and maintained financial document databases. Reconciled firm petty cash account. Resolved Accounts Payable issues, time and expense issues with National Accounting Center.