Barbara Hazelton Email & Phone Number

Provided analyst and administrative support to West and Northwest regions. Facilitated input of and maintenance of the project work plan and provided full range of administrative duties.Significant Accomplishments:- Gathered individual project reports and updated information into company slide show presentation- Coordinated and set up interview sessions between two companies and Nelson for re-engineering process seminar for 20 individuals- Participated in work sessions, prepared slide show presentation and prepared notes for 25 individuals- Prepared bi-weekly financial report of West and Northwest regions for CEO of company* Monitored project for project managers and completed analysis of gross margin based on projects* Submitted signed contract, proposal, PO, etc. to billing for inclusion into project folder* Prepared revenue projections from project manager's work plans, validated numbers and submitted to CFO* Worked with project managers to identify revenue to be recognized on a monthly basis, ensuring project managers provide project percentage completed to date* Facilitated invoice process, prepared for project managers approval and submitted to billing* Completed project close out of all projects* Generated reports as required in order to manage projects* Analyzed revenue recognized with labor at billing to date and revenue to date

Provided a reliable working style, ability to manage multiple tasks and deal effectively with all levels of customers and internal management. Managed access rights for all contingent workers. Managed content for Americas website. Heavy domestic and international travel. Managed internal and external meetings and coordinated calendarsSignificant Accomplishments:- Successful Notary Commission Renewal - Rewrote and implemented Contingent Worker/New Hire Guidelines for service provider/field administration coordinators; - Successfully renewed over 700 contractor and vendor badges - Participated on Bid Team to select new shuttle vendor for Bay Area campuses- Instrumental in notarizing legal documents for major sale transactions- Organized successful post close event for the Bay Area Master Plan (BAMP) consolidation for over 100 contractors and Sun employees* Notary Public for department and Sun to support any notarization of real estate or legal documents * Managed Contingent Worker/New Hire Process, maintaining master list of over 750 contractors and vendors* Supervised five service provider/field administration coordinators * Managed content for four websites organization including a redesign of Americas website* Managed content for Americas Livelink folders * Managed Workplace Resources site services scorecard process * Participated in weekly regional workplace manager meetings, providing agenda and logistics, tracking action items. Chaired meeting when requested* Maintained Customer Satisfaction Corrective Action Tracking document data information for six regional workplace managers, updated decision maker status in the collaboration tool monthly* Managed all internal employee move surveys as part of Customer Satisfaction process * Managed and processed purchase order requisitions* Maintained and updated Awards and Recognition Tracking * Team Leader for two years for Sun's Worldwide Volunteer Week

Managed office functions for Sr. Director Workplace Resources, regional workplace managers and two other departments * Audited campus buildings for planners* Maintained on-line daily calendar and scheduling of all meetings* Made international and domestic travel arrangements* Coordinated off-site/manager meetings* Managed content for website for Bay Area workplace organization* Managed content for Livelink folder for Bay Area workplace organization* Completed special projects as assigned

Delivered administrative support to Sr. Director of Real Estate and Facilities and supported three other departments (Significant Accomplishments:- Successful coordination and planning of Western Region offsite for over 100 Cisco employees- Identified savings to company of over $8,000 in late fees for rent payment- Successful completion of department budget resulting in personal award- Commissioned as a Notary Public* Maintained on-line daily calendar and scheduling of all meetings and appointments* Processed all real estate leases, amendments, estoppels and SNDA's including logging in and tracking, obtaining appropriate signature, distribution and follow up with filing in lease file* Liaison with outside professionals (Mayor's office, consultants and attorneys) regarding scheduling appointments, setting up meeting, conference rooms and processing material* Maintained tracking of department budget and expenses* Prepared and maintained purchase requisitions* Acted as information source for outside real estate questions* Processed accounts payable rent invoices for payment* Tracked and maintained invoices and VISA statements for processing and payment