Bashir Khan Email & Phone Number

Islamabad

Lead the organization to provide clear vision, strategic direction and result oriented working environment. Report to board members on organization activities and prepare strategic plan for future interventions in consultation of board members. Inform the board members on any operational hindrance and provide alternative solutions. Prepare fund raising strategies for the team and ensure that the fund raising goals are achieved. Establish strong stakeholder’s relationships on sound footings to develop robust linkages with other NGOs. Supervise the program unit heads, operations, M&E, finance /administration, procurement, program and logistic teams. Ensure to hire a capable team for the organization. Periodical need assessment for stop and prepare staff capacity building plan. Develop an operational plan for the program activities. Provides technical input to finance/grant team and ensure that financial goals are achieved. Review the financial reports and make sure that expenses are recorded correctly. Represent the program at various national and international forums. Support the field teams in implementation of activities. Improve coordination with stakeholders and government counterparts. Liaise with concern government departments to obtain NOCs for project implementation. Oversight of organization policy is implemented. Ensure that teams are in compliance with donor policy and procedures. Enforce the internal operations policies are implemented. Implement the open door policy for staff to develop a strong organizational team. Promote in-house culture of collaboration of mutual respect among the staff.

Pakistan

Peshawar

Lead the program of large budgeted more than $700 million and advice the senior management on program strategies and development of regional work plans, including where to focus program resources in KP & newly merged districts. Develop operational relationships with the GOP/ other stakeholders, and to address programmatic challenges as they arise. Represent the program on different provincial and national as well as on UN, INGOs and local implementing forums. Make sure that the program procedures are adhered for grant development, implementation, management, M&E, grant completion and closing in line of project cycle. Assist the Chief of Party and DCOP in drafting relevant program documents, forms and tracking tools. Identify potential areas for project intervention, assess and identify the need of TDPs/IDPs communities in KP and tribal districts. Track the grant funded activities progress in line of project implementation cycle. Timely follow up on activities and develop effective coordination between the Field Operations and Program Support units. Lead the team including of; DTL, Admin, ADOs, Gender , M&E, Security, livelihood, Communication, QAQC. Approximately 136 staff has been supervised at regional and field offices. Develop an understanding of the issues facing government agencies, NGOs, programs and individuals in the areas where the program is active.Make pro-active recommendations to SMT on the ways to better establish the program. Provide technical support to provincial team and provide support in activities planning. Supervise the IPs project activities in KP and newly merged districts. About 63 NGos were supported for implementation of 64 different soft grants. Ensure budget/program compliance of funded activities. Successfully implemented/managed 156 soft & infrastructure grants in KP and newly merged districts. Strengthen coordination with government key contacts, civil society, notables, district administration, civil secretariat, FDMA and PDMA.

Peshawar

Bashir is a senior permanent representative for large budgeted $500.5 million program on behalf of COP and Program Lead in KP province Pakistan. Keep constant liaison with all stakeholders and key contacts in the governments, establish and develop strong relationship with key management personnel and pursue program through well-established connections. Bashir responsibilities cover the area of program management, coordination, operations, administration/security, procurement and finance. Prepare program work plan and monitor the progress against projected activities. Maintain an awareness of all associated pressures, conflicts, obstacles and objections to any of the program interventions, aims, and targets and provide background briefing to program management and provide alternative ideas, which can be pursued for the betterment of program. Coordination and develop strong linkages with community elders, notables and political representatives for smooth implementation of the project. Coordinate with the government and other stakeholders for staff/ linemen training program in KPK. Represent the program with government entities, donors and other stakeholders. As head of Operations West Zone is supervising all the activities at KP, Baluchistan and Islamabad. He is making sure that all the operational activities are going smooth and advise the team for implementation of activities time to time. Ensure that the sub-contractors are performing in compliance of agreed contracts. Supervise/ manage 15 large projects in KP, Baluchistan and Islamabad. Lead the field operations, procurement, compliance, coordination, finance, security and logistic departments in KP, Baluchistan and Federal capital. . Seventy Eight (78) staff members were supervised of three departments.

Islamabad Pakistan

Bashir was part of advisors team provided support to the Ministry of Water and Power in operations, coordination, process and procedures regarding regulatory issues, contracts, capacity building, HR and administration. Work included analysis of financial performance of all subsidiaries and consolidating financial positions. Provide advice on contractual agreement, revising budgets for extension. Review procedures os EPCO’s departments and prepare report on disbanding of some departments. Liaison/coordination with stakeholders on ongoing projects updates on directives of the President / Prime Minister of Pakistan and report to respective secretariats. As a team member of the Power Monitoring / Coordination and Finance Unit I monitored DISCOs financial performance and reported to Federal Special Secretary MoWP. Reviewed billing procedures and receivables at the subdivision level to improve the billing system and increase revenue generation. He also reviewed DISCOs’ business / financial plans for consolidating the financial position of subsidiaries.

Karachi

As a member of the senior management committee for the tuberculosis TB project funded by the WHO and other donor funded projects. The funds manage for various activities were about $45million. Bashir was responsible for supervising the overall operations of the organization including project management, finance, grants management, contracts compliance, administration, human resources (HR) and logistics. The scope of services included reviewing the finance and administration system to improve and streamline organizational policies / procedures. Add transparency to the existing system through incorporating new financial policies. Produce financial reports and maintained accounts through standard procedures. Lead and represent the organization at donor’s annual financial review for the project extension and the external audit team to conduct five years financial audit of the organization. Record all inflow and outflow grant funds. Follow-up with donors for release of funds on agreed schedule. Tracked grants financial data and prepare project donor’s financial reports. Make sure that all the accounts managed in compliance with organization procedure and support documents are attached with vouchers for audit and verification.

Uae

Bashir was Manager Operations Finance and Administration at Al Zafra Group where he managed the accounts of the company’s UAE Dirhams 1.5 million budget. The scope of services included maintaining monthly accounts, staff payroll, bank reconciliation, salaries reconciliation, month end account statements, invoices preparation, income statements, preparing estimates, quotations and maintaining of company receivables / payables accounts. Work also included supervising the recruitment of staff both locally and from abroad, ensuring new hires’ compliance with labor laws, managing the company’s logistic fleet and ensuring the availability of logistics on time, managed the procurement process in accordance with company policy, which included reviewing supplier’s bids and preparing supply contracts. Bashir supervised the Administration Department and ensured compliance with the company’s polices, maintained inventory, ensured employee accommodation was in compliance with local labor laws.

Islamabad

As Operations and Grants Manager at the British Council’s Gender Equality Project, £2.6 Million five years umbrella funded project supported by DFID covered the entire country. The project was designed to promote gender equality and reduce the gender gap in Pakistan by providing support to civil society organizations, public sector institutions and NGOs. The project was focused on women economic empowerment, political empowerment and violence against women (VAW). Bashir was responsible for grants management; contract management/compliance, operation, financial planning, disbursement, budget management; monitoring and evaluation of the 57 GEP grant-funded projects. JDs also included reviewing the sub-grantee’s proposals and budgets for grants to ascertain viability and sustainability. Advised program team and project partners on contract and grant matter, financial planning and reconciling actuals against forecasts on a quarterly basis, reviewing and providing support to project partners in preparation in financial policies, capacity building in financial management and donor reporting. Rollout the activities and kick off meeting with IPs to understand the contract requirement and implementation, reporting requirement. Ensure compliance of contract as per agreed project cycle. Developed capacity of IPs and provide training for project implementation and financial management. Developed productive relationships with sub-grantees, GoP and other stakeholders for the smooth implementation of project. Provide support to sub-grantees as and when required. Lead the consortium projects awarded to IPs (NGOs) and report to consortium. Bashir was also responsible for administration including liaison with government departments, hiring local staff and consultants, procurement, establishing the offices and providing logistical support to offices.

Peshawar Pakistan

As Project Coordinator for the British Council’s Peshawar office NWFP primary education project funded by DFID. Bashir managed the project’s £1.76 million component budget and kept records of component expenditures. Design activities and prepared implementation plan for project. Coordination with stakeholders and provide technical support in project activities Work also included providing logistical and administrative support for trainings, workshops and seminars conducted under the project in all twenty two districts of NWFP, preparing training budgets and disbursing TA/DA among participants. Developed ToRs for national consultants, trainers, facilitators and prepared institutional ng contracts. Planned events and managed for the project at local and national level.

Karachi Pakistan

As Project Coordinator for the DFID grant funded and British Council’s managed Sindh Education Foundation capacity building project, Bashir was mainly responsible included project management, operations, grants management and administration. Assessed the staff capacity development need and prepared capacity development program for the partner organization. Prepared work plan for national consultants and review progress. Prepared financial plans and managed budget of £1.32 million, prepared project activity plan and tracking implementation progress, follow-ups with consultants on monthly project activities reports, compiled and submitted to head office. He was also responsible to prepare financial reports on monthly, quarterly and annual basis as well as prepared monthly and quarterly financial forecasts and biannual project progress reports. Bashir worked on project and financial closing of the project and prepared project close-out plan and successfully handed over the project to the stakeholder. Bashir was responsible for the project operations in entire Sindh province.

Karachi Pakistan

Bashir’s responsibilities for DFID grant funded Sindh Primary Education Programme included maintaining the project’s accounts of £4.6 Million, grants management, contract compliance, operation, HR, financial plans and project finance management. Scope of work included preparing monthly and quarterly financial forecasts for the project and keeping track of forecasted figures against actual expenditures. As Manager of Finance and Administration, Bashir reconciled forecasts on monthly and quarterly basis, was responsible for closing monthly accounts and maintained petty cash. Additional responsibilities included managing staff payroll, supervising budget compliance as per donor contracts, preparing grant fund reports in compliance with the contract, preparing grants fund budget revision (submitted to donor for approval). Scope of work also included establishing satellite offices in five districts of Sindh, providing operational support, procuring equipment and vehicles for the project and satellite offices in compliance with British Council’s procurement policy.

Karachi Pakistan

Bashir carried out accounts and administrative responsibilities, which included liaising with the project’s head office and government departments, and purchasing for head office and site office.

Karachi Pakistan

Bashir’s work as Assistant Administrator Officer at Fauji Fertilizer Complex involved logistics, administration work and liaising with government departments.

Karachi Pakistan

Bashir assisted the Administration Manager to carry out administrative duties for the Company.

Mba, Finance & Accounts

Llb, Labor Law, Company Law, Income Tax Law

Mse, Management & Psychology

Certificate, Project Management