Basma Mohamed Email and Phone Number

• Arrange extensive, complex travel arrangements including the preparation of travel itineraries, agendas, advances.• Aarranging and scheduling conferences and meetings and ensuring the manager is well prepared for meetings.• Efficiently manage day-to-day schedules, meetings and reminder functions using MS Outlook and Google Calendar.• Maintain MD’s Inbox in Outlook & respond accordingly.• Being involved in decision-making process.• Preparing and submitting tender documents to the client and ensuring the time and date of submission.• Preparing agendas for meeting as directed for the senior management and Preparing the Minutes of Meeting• Preparing the company pre-qualification documents and submit it in the large organization to for company registration.• Using computer software (Power Point) to prepare presentations for the upcoming of existing projects or other related departmental activities.• Conducting research to provide background information.• Maintaining Departmental Filing System in a neat and orderly manner, adding and deleting records as instructed.• Taking action for all expense reports such as petty cash, international expense claims, entertainment expense claims and telephone and Dewa Bills for maintaining appropriate financial records.• Ensures strict confidentiality of all documents, making sure that permission is first obtained from the manager before they are copied and / or taken out of the office.• Screening telephone calls, enquiries and requests, and handling them when appropriate.• Responsible for hiring and recruiting employees.• Meets and greets visitors in a professional and courteous manner.• Translating from English to Arabic and vice versa.• Creating a database for the company contacts.• Monitoring and ordering office supplies (Stationery, Plants, and Furniture etc).• Following up the work with the drivers and direct them to the right locations.

• Distributing all the incoming faxes through the main fax to all the departments & Group of Companies.• Redistributing the incoming E-mails through mail@ancdubai.com to the concerned persons.• Collecting the Staff Time Allocation sheets form all ANC contracting Departments & construction Sites to summarize all in one sheet to be forward by the end of each month to administration department.• Handling all the HRMS works to the various departments. • Disturbing all the incoming Mails & Letters to ANC H.O Departments & Sites.• Arranging GM & CM Meetings & Appointments.• Updating & preparing the pre-qualification documents.• Providing ANC group of companies staff [Sites, All H.O departments] with the required information.• Applying online for the required applications for our Construction Projects through Dubai Municipality web site. • Preparing internal / external correspondence [Letters, memos, faxes and emails] and ensuring an accuracy of output.• Maintaining records for all incoming, outgoing correspondence, letters and memos in GM office.• Maintaining Departmental Filing System in a neat and orderly manner, adding and deleting records as instructed.• Managing the incoming telephone calls by answering, re-routing and concluding telephone enquiries.• Translating from English to Arabic and vice versa.• Creating a database for the company contacts.• Monitoring and ordering office supplies.• Guiding the visitors to the right departments.

• Distributing all the incoming faxes through the main fax to all the departments & Group of Companies.• Redistributing the incoming E-mails through mail@ancdubai.com to the concerned persons.• Collecting the Staff Time Allocation sheets form all ANC contracting Departments & construction Sites to summarize all in one sheet to be forward by the end of each month to administration department.• Handling all the HRMS works to the various departments. • Disturbing all the incoming Mails & Letters to ANC H.O Departments & Sites.• Arranging GM & CM Meetings & Appointments.• Updating & preparing the pre-qualification documents.• Providing ANC group of companies staff [Sites, All H.O departments] with the required information.• Applying online for the required applications for our Construction Projects through Dubai Municipality web site. • Preparing internal / external correspondence [Letters, memos, faxes and emails] and ensuring an accuracy of output.• Maintaining records for all incoming, outgoing correspondence, letters and memos in GM office.• Maintaining Departmental Filing System in a neat and orderly manner, adding and deleting records as instructed.• Managing the incoming telephone calls by answering, re-routing and concluding telephone enquiries.• Translating from English to Arabic and vice versa.• Creating a database for the company contacts.• Monitoring and ordering office supplies.• Guiding the visitors to the right departments.