Responsible for the day to day running of the office, Managing the building facilities, Hosting events, the stocking and restocking of all office and its supplies as deemed necessary. Responsible for providing Administrative support to the President and the VP, scheduling and organizing work activities, organizing and distributing all important incoming daily information and shipments, able to handle highly confidential and sensitive information and maintain absolute discretion and confidentiality, as well as all routine details, Able to act as a liaison with inner company departments as well as Customers, Vendors, and all other outside agencies, Arrange and coordinate travel schedules and reservations, coordinate Managers and employees schedules, Have a solid knowledge of A/R, A/P and payroll procedures and programs. Also monthly reconciliations of multiple bank accounts, workers comps reports, and credit card accounts as needed. Answer phones and perform all admin tasks as needed, help manage other admin support staff in the company as needed, maintains company records and or corporate documents, provide complete office space planning and organization, have more than 15 year experiences in the construction industry. Help to plan, create and manage enjoyable company events that lead to memorable experiences for both the Employees and Management, Maintaining the condition and appearance of the overall office and arranging for any repairs deemed necessary, have flexibility in hours if needed, highly competent on all MS Office Suite programs and Quikbooks Pro. Responsible for all outgoing shipments daily be it documents or packages for entire office via USPS, FED EX or UPS, or by their carrier of choice. Excellent time management skills and ability to multi task under pressure, excellent written and verbal skills, and strong organizational and planning skills.

Responsible for making all the reservations for the Airline Travel, Rental Car Bookings, and Hotel Accommodations, both for the Company VP’s as well as possible new employees and other visitors to our offices such as the Board of Directors members, Responsible for any financial support for the VP of Finance, using QuikBooks and Excel, Responsible for all Shipping and Receiving for the entire company, Domestic & International. Responsible for creating and placing all purchase orders of all company needed supplies, while keeping a very detailed and accurate company budget by department and accounting code, including keeping the kitchen and break room completely stocked at all times of all items requested by ordering with Costco, Ordering all daily Catered meals for all Employees, Visitors, and Board of Director members, with special attention paid to food preferences and allergies, Responsible for all facilities management including but not limited to, the building security, including setting up the security system i.e. most recently using the software program S2 Netbox, utilizing the key fobs and or credit cards door passes, activating them for each employee and visitor, tracking them, printing requested reports about them for Superiors when requested, and maintaining them for all employees and visitors. Also responsible for all other building maintenance issues, all plumbing & heating issues, all janitorial issues, all computer connectivity issues, etc., all daily U.S. Mail delivery and dispersal within the office, all shipping receipt requirements and each deliveries final disposition within the office space.

Responsible for answering all phone lines and following up on all daily messages received, for taking complete Customer Info as needed for all service calls, for dispatching the correct Electrician to the jobsite, & obtaining all completed T & M sheets, paperwork, and receipts back from each Electrician when dispatched, for creating the Invoices for each completed job and making sure each is accurate and mailed appropriately, for receiving and opening and dispersing all daily incoming mail, for entering all daily received payments into the QBs system, for creating the daily bank deposits from these payments, taking the deposits to the bank, for collecting all weekly timecards from all employees, entering them in the company QBs system first, then entering them 2nd into whatever payroll companies system when applicable, for the ability to print out any given requested report at any time whether it be for the Salesmen, an Owner, or the company Controller, such as a P & L for a specific job or project, along with job costing within specific trades on that project, and or maybe an email Contractor contact lists, etc., for the tracking and maintaining of all records concerning the 22 company vehicles used daily, and getting those vehicles back and forth to the correct service and or maintenance shops when deemed necessary, along with tracking and reporting on the status of any given truck number when asked along with being able to print out a P & L for each vehicle as well if needed, also any and all human resource duties as far as payroll is concerned, including, all Workers Comp monthly reports, any Injury claims from accidents which occurred on a jobsite with employees involved, etc. Also entered all daily credit card charges created by the company and its employees into the QBs system and reconciled the appropriate bank statements with each card as they arrived.

Received all incoming calls, faxes or scans to place orders, or fix problems with orders, or orders to be placed daily from existing commercial Customers, tracked and checked status of orders when requested, created and fulfilled all packing slips in attached warehouse generated daily from incoming orders placed, Forklift Certified to 60 Feet, managed the shipping and receiving of all products and services to and from multiple Vendors and Customers hired the crews that worked the production lines when container shipments came in and Supervised them throughout the work day, tracked and purchased all necessary products required in order for the office to run smoothly, ensuring that all office machinery be maintained in good working order, received and opened all daily incoming mail and distributed to the appropriate party, also invoiced all outgoing orders ,received all incoming checks and visa payments, and created the daily bank deposit, also created the distribution list of all monthly commissions to our outside representatives.