Accounts Payable Specialist
Apollo Distributing - E.H. Clarke
Memphis, Tn
• Perform all aspects of accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines. Identify errors or discrepancies and resolve before processing. • Prepare checks, including ACH transactions and web payments, and backup documentation. Reconcile accounts payable related accounts; submit journal entry request to the Comptroller for adjustment to the general ledger. .• Act as a primary… Show more • Perform all aspects of accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines. Identify errors or discrepancies and resolve before processing. • Prepare checks, including ACH transactions and web payments, and backup documentation. Reconcile accounts payable related accounts; submit journal entry request to the Comptroller for adjustment to the general ledger. .• Act as a primary contact for purchase orders, including reviewing requests, preparing and routing for approval, and maintaining purchase orders in accounting program. • Research and resolve any outstanding balances on accounts, including telephone, mail or email communications with vendors.• Enter new and update vendor names and data, send W-9 to vendor, enter ID# into system. Complete credit applications as requested by vendors in order to establish a credit limit.• Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws. • Receive, process and verify the accuracy of orders from customers utilizing the organization’s internal CRM/mainframe systems and customer purchase orders.• Ensure and provide excellent customer service to both internal and external customers.• Receive inquiries from and/or contacts the organization’s branch/regional offices to resolve a variety of order-related issues.• Accesses the company’s internal systems to obtain and extract order information and provide customer service management with the data for inclusion in various scheduled and special reports.• Prepare, generate and distribute daily reports and order acknowledgements to appropriate personal. Show less