Administration Executive
➢ Reporting directly to Managing Director such as managing calls, appointments, calendars, diary & serve as the primary point of contact.➢ Prepares and monitor all incoming and outgoing correspondences (memos, emails, fax, letters & etc)➢ Perform a variety of administrative or executive support tasks that are highly confidential and sensitive & manage records, monitor deadlines and follow-up responses with internal and external clients.➢ Handles company insurance (Workmen's Compensation, Public Liability, Fire & Burglary, Marine Cargo, Group Medical Insurance & etc) ➢ Processing Employee Services Application (Employment/Residence Visa, CEC, Health Card, EIDA, Employment Contract, & etc) using JAFZA Portal.➢ Provides Salary Certificates, Salary Transfer Letter, Employment Certificate, No Objection Letter, & etc. as per employee requests.➢ Arrange Employee's Medical, Emirates ID Biometric Tests, Trainings (Basic First Aid Training, Fire Fighting Training, Safety Training, & etc.➢ Monitoring of Staff's attendance sheet, benefits, leave monitoring, annual flight ticket entitlement and medical reimbursement and claims.➢ Arrange office equipment's maintenance and general service; maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.➢ Processing company vehicle registration / renewal at RTA Portal.➢ Prepares Sales & Custom Documents (Proforma Invoice, Sales Invoice, Purchase Orders, Service Order, Offers/Quotation, Internal Transfer Documents & etc).➢ Tracking of shipment.➢ Processing custom declaration using E-Mirsal II system (Import, Internal Transfer Documents & Free Zone Transit Out for Duty Exempted).➢ Custom Stock Inventory Bill of Entry/Exit (In & Out) reconciliation.➢ Processing visitors & material gate pass.➢ Assist accounts department in preparing VAT refund report.➢ Monitoring of petty cash / cash disbursement and preparing monthly report.
