• Administer the Facilities annual tasks sheet and ensure tasks are done on time. Contributing deadline reminders to team meetings• Cooperation with external vendors including contract/prices negotiation• Coordination of Health and Safety activities in the office, deal with emergency situations and liaise with the emergency services.• Facility management, coordination of renovation and construction work, liaising with external contractors• Search and acquisition of new office space, liaising with the estate agencies• HR administration such as processing new starters/leavers onto the system, maintaining staff records, updating staff handbooks with new legislation's• Responsibility for background screening processes for new joiners• Preparing office related payments in electronic bank system, reporting on expenses, indicative budgets and cost control• Arranging and coordinating business travels for employees• Responsibility for team-building initiatives, integration events and CSR activities• Supporting marketing and employer branding activities

• preparing VAT reports in compliance with the procedures included in the contract with customer, financial policy of the company, local legal and tax rules;• Preparing and reviewing VAT account reconciliation and uploading them to AssureNet system;• Preparing European Sales and Purchase Lists;

- performs administrative and office support activities for multiple supervisors.- word processing, creating spreadsheets and presentations, - making travel, meeting and event arrangements;- preparing reports and financial data; - training and supervising other support staff; and customer relations

• manage and maintain the EM’s diary,• answering calls and handling queries,• preparing correspondence on the Executive Managers' behalf• commissioning work on the Executive Managers' behalf,• arranging national and international meetings• organising travel and preparing complex travel itineraries• planning, organising and managing events • managing a budget,• preparing papers for meetings,• managing and reviewing filing and office systems,• typing documents,• sourcing and ordering stationery and office equipment,

• managing all incoming post and sending outgoing post.• matching invoices with delivery note.• registering invoices and entering to the system• verification invoices• liaising with the suppliers• preparing payments to the suppliers• processing claims for shortage, extra, pricing• supporting management accountant as required• management of all documents, filing archiving and photocopying of invoices, statements and correspondence