Office Management: Overseeing daily office operations, ensuring a well-organized, efficient, and productive work environment.Scheduling and Coordination: Managing calendars, scheduling meetings, and coordinating events and appointments for staff and executives.Communication Liaison: Serving as a point of contact between departments, staff, and external partners, ensuring clear and timely communication.Record Keeping: Maintaining accurate and up-to-date records, files, and databases,… Show more Office Management: Overseeing daily office operations, ensuring a well-organized, efficient, and productive work environment.Scheduling and Coordination: Managing calendars, scheduling meetings, and coordinating events and appointments for staff and executives.Communication Liaison: Serving as a point of contact between departments, staff, and external partners, ensuring clear and timely communication.Record Keeping: Maintaining accurate and up-to-date records, files, and databases, including confidential and sensitive information.Procurement and Inventory: Managing office supplies and equipment, negotiating with vendors, and ensuring adequate stock levels.Financial Administration: Assisting with budget preparation, monitoring expenses, processing invoices, and handling petty cash.Project Assistance: Supporting various projects by coordinating resources, tracking progress, and ensuring deadlines are met.Compliance and Policies: Ensuring that office procedures comply with company policies and regulations, and updating administrative policies as needed. Show less

Represent the CEO with professionalism, in communications with team members, investors, customers, and partners.Assist the CEO with a broad range of administrative tasks, which include, but are not limited to: managing an active and changing calendar of appointments with meticulous and thoughtful attention to detail, completing expense reports, email management, complex and detailed travel itineraries and agendas, ensuring adherence to the CEO’s agenda and daily schedule.Work with other… Show more Represent the CEO with professionalism, in communications with team members, investors, customers, and partners.Assist the CEO with a broad range of administrative tasks, which include, but are not limited to: managing an active and changing calendar of appointments with meticulous and thoughtful attention to detail, completing expense reports, email management, complex and detailed travel itineraries and agendas, ensuring adherence to the CEO’s agenda and daily schedule.Work with other teams in planning for meetings and events.Assist the team members’ travel logistics and provide support if there are issues.Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Show less

Contract: Executive Assistant to Co-founder/EVP of Customer Success.VP of Product, and EVP of Engineering. Heavy calendar management, Global travel logistics coordinatingOwning responsibility for Executive’s days are organized and productiveMaintain high level confidentiality and decorum when handling documents/VIP guestsManage/prepare agendas, presentations, meeting notes, follow upsPlan and execute off-site meetings, dinners and team events

Supported C- Level Executive (CSO) in Strategic coordinating for employee training and team events, Booking National and International traveling for Board of Director travel logistics.

Executive Assistant to VP of West Coast Operations, Site Director and Site Manager in Genentech's Site Services.

Family Law court judicial document preparationCalendar management for court appearance, depositions, case trials with counsels, clients, courtstaff and 3rd partiesFirst point of contact for law firm’s cases and office managing, electronic filing and firm’sdocument server