Full charge bookkeeper; processing accounts payable, accounts receivable, project management/tracking, and payroll. Prepare and file quarterly and annual payroll tax returns. Provide insight regarding business's financial health, evaluate scenarios, and recommend corrective measures. Perform monthly reconciliations and prepare financial reports. Have completed several QuickBooks Online clean up projects. All clients have expressed their appreciation and complete satisfaction of work performed.

Manage all financial aspects of the company. Full charge bookkeeping, cash flow analysis, customer invoicing and collections, vendor communications for onsite services and billing, payroll and HR management, monthly reconciliation and closing books. Year end W-2 and 1099 preparation.

Started clean up of company files in QBO; corrected errors from previous bookkeepers, reconciled bank accounts for the entire year, and reviewed account balances in QBO for accuracy. Prepared W-2's and 1099's, prepared quarterly and annual tax forms 940, 941, MT-SUI, and MT-W, as well as set up fixed assets. Trained new bookkeeper on QBO to initially perform accounts receivable, accounts payable, and payroll functions.

Jointly established a construction company with owner. Used QuickBooks Online for company financial information. Set up QBO company files, performed accounts receivable, accounts payable, tracked job expenditures, provided budgeting and tax planning services, and prepared financial reports. Additionally, managed owner's personal finances and appointment calendar. Left in December 2017 for personal reasons and returned at owner’s request in 2019.

Responsible for providing accounting assistance to Accounting Bureau staff, ensuring compliance with GAAP, GASB, and state and federal regulations. Assist in accounting capacities including preparation of schedules, analyses, and reports for agency managers. Responsible for researching unusual transactions, utilizing queries and various source documents to determine appropriate accounting treatment. Recommend solutions and perform corrections when necessary. Responsible for reconciliations and billing system for grants and contracts to promote timely reimbursements and cash flows for the agency. Prepare journal entries to record receivables associated with grants and contracts, including year-end accruals. Review and approve accounts payable vouchers to ensure compliance with Montana Operations Manual (MOM’s), Montana Administrative Code, GAAP, GASB, and other state and federal regulations. Provide back-up support for receivables by processing daily cash and check deposits, collection reports, and ACH wire transactions. Knowledge of State Accounting Bureau and Human Resource System (SABHRS) and various computer applications, with ability to quickly learn new software.

Generated reports, utilized queries, and applied appropriate state and agency procedures to initiate, review, process, and submit numerical data in SABHRS for reporting journals, invoices, accruals, and other financial documents. Identified and researched unusual transactions to resolve problems quickly. Monitored coding to maintain accuracy of accounting records. Reviewed, processed, made corrections (as applicable) and submitted daily vouchers for payment approval, including non-employee travel reimbursements, utility, and tax payments. Audited monthly purchasing card transactions, researched questionable purchases, and gathered necessary documentation as needed. Utilized spreadsheets to formulate and allocate various financial transactions. Applied knowledge of various computer applications and quickly learned new automated and financial software. Provided back-up support for receivables by processing daily cash and check deposits, collection reports, and approving weekly sweeps. Provided mail room back-up support to gather and distribute agency mail. At fiscal year-end, analyzed financial transactions, identified potential concerns, and took timely action to ensure all vouchers and journals were completed.

Independently managed collection activity on over 6,000 department wide past due debts. Applied knowledge of policies, laws, and regulations, including knowledge of the Fair Debt Collection Act. Administered processes and developed procedures to ensure adherence with rules and regulations (federal and state). Analyzed and interpreted financial reports and legal documents for debt collection management, including state and federal offsets. Applied critical thinking and analytical skills to read and interpret reports and took action as required. Coordinated collection of court ordered restitution debts between other state agencies and divisions of government (Department of Justice, Department of Corrections, various county prosecuting attorneys and multiple levels of the court system). Provided investigative and related services, contacted customers regarding delinquencies, and promoted cooperation and compliance. Demonstrated ability to reason with customers and the public to resolve conflicts through negotiation and persuasion. Drafted correspondence and compiled reports to effectively communicate with customers, staff, managers, and other agency representatives. Recorded and maintained documentation of all collection activity and customer contact as a permanent record. Identified errors, omissions, and abnormalities and coordinated with staff and managers to resolve problems. Reviewed daily deposit records (as needed), and monetary changes to receivables, to ensure accuracy of accounting information. Analyzed daily accounting transactions relevant to debt collection. Initiated write offs, over-collection refunds, and monetary adjustments in accordance with collection laws. Utilized various State agency computer systems and applications to locate customers and pursued collection of delinquent accounts. Maintained highest level of confidentiality regarding all information acquired or used in performing the job.

Managed all aspects of accounts receivable collection and payroll. Entered daily invoices, credit memos, and sales receipts utilizing QuickBooks Desktop. Posted payments (check, cash ACH, and credit card) to customer accounts and prepared daily cash and check deposits. Posted daily credit card sales to QuickBooks and reconciled with reports from Merchant Card Services. Reconciled monthly bank statements and posted credit card and bank fees. Prepared, processed, and mailed monthly customer statements. Researched customer inquiries regarding payments posted to specific invoices and audit customer activity where findings were inconclusive. Made phone calls to customers whose accounts increased 90-days past due for collection. Prepared and printed reports as requested. Prepared semi-monthly payroll – calculated vacation leave accrual and usage, verified information on pay stubs, hand-wrote checks, and prepared tax deposits. Entered all orders daily through supplier’s online ordering system and prepared return orders bi-monthly for shipment back to supplier. Performed retailing duties as needed.

Provided office support to the administrative supervisor, accountants, and professional staff. Administrative functions included processing tax returns, scanning client material into paperless computer system, manual paper filing, processing engagement letters, and front desk coverage for the receptionist. Responsible for maintaining all library publications, newsletters, and subscriptions, including ordering, receiving, updating, and processing invoices for payment. Trained and oversaw the temporary employee’s performance during peak season (5-6 months per year). A shortage of professional staff led to additional responsibilities for about 6 months in client bookkeeping.Bookkeeper: Provided accounting services based on the unique requirements of a variety of clients. Processed accounts payable and accounts receivable including calculation of checks for sub-contractors and job tracking. Maintained accounting records for clients. Prepared and processed quarterly payroll tax reports for clients’ federal and state tax liability. Completed various monthly and annual reports as needed. Researched into federal tax notices received by clients in order to conclude findings or initiate action on the behalf of the client. Calculated and prepared payroll checks, reports, and tax deposits.

Processed, balanced, and entered payroll documents (time sheets, leave reports, assigned hours, discrepancy reports, over/under reports) into hand-written ledger and into mainframe applications. Maintained, monitored, reported, corrected, and recorded employee payroll records. Maintained accounting practices per state and federal laws, and current Union Collective Bargaining Contract. Ran closing reports and calculated cash and check totals for bank deposits. Prepared and processed invoice vouchers and documents for accounts payable. Received, verified and processed vendor invoices and per-diem travel payments. Computed, prepared, recorded, and submitted fuel orders, and monthly equipment hours and charges. Computed, prepared, recorded and submitted claim estimates for damage caused by traveling public. Simultaneously was a Motor Carrier Services Permit Agent; communicated effectively with customers to prepare and calculate various special motor vehicle permits. Operated a two-way radio by sending, receiving, and reporting all messages. Administered organization of office work area and implemented records retention practices. Applied knowledge of inventory system and purchasing rules and procedures. Simultaneously, was also the Adopt-A-Highway Program coordinator, covering three counties.

Worked independently to answer and direct over 500 calls daily. Listened to customer concerns and solve problems in a timely manner. Took accurate and complete information from customers to ensure detailed phone messages. Performed physical filing duties while managing phone operations. Sorted daily invoices numerically using their seven digit account numbers. Processed daily credit memos by sorting them into account types, looking up the correct address for the particular account, and stuffing them into envelopes to be mailed. Received employment applications for the operations department, and reviewed for completeness. Received award for employee of the month.