Becky Jones Email & Phone Number

Pelham, Alabama, United States

• Create, maintain and assist with KPI reporting utilizing SharePoint, Concur, Cognos, Kronos, and other company software for daily/weekly/monthly/quarterly/yearly numbers.• Create and maintain database for contract employees' times.• Process payment reconciliations for vendor invoices through Esker.• Create and maintain keycards and access, and update/report on the security database, for the building.• Report on weekly, monthly, bi-annual, and annual compliance… Show more • Create, maintain and assist with KPI reporting utilizing SharePoint, Concur, Cognos, Kronos, and other company software for daily/weekly/monthly/quarterly/yearly numbers.• Create and maintain database for contract employees' times.• Process payment reconciliations for vendor invoices through Esker.• Create and maintain keycards and access, and update/report on the security database, for the building.• Report on weekly, monthly, bi-annual, and annual compliance initiatives.• Process payment reconciliations for vendor invoices.• Maintain OSHA reports for location and assist in accident reports/work comp issues.• Respond to employee's questions regarding HR, training, hours, pay, etc.• On-board new employees, contract and permanent.• Act as HR liaison for warehouse associates with corporate office.• First line interviewer of applicants.• Plan and execute monthly employee meetings, programs, compliance training, and lunches. Show less

Birmingham, Alabama Area

• Prepare and submit proposals, communicating with vendors and customers on all matters of agreements, as well as maintain the proposal database.• Create and update handouts, workbooks, slides, and conference/session materials for workshops, conferences, and speaking engagements; from hour presentations to two week sessions.• Calendar, expense, and travel management (domestic and international) for the owners of the Institute, who travel over 200 days a year.

Birmingham, Alabama Area

University Advancement, Office of Alumni Programs and Annual Giving• Create registration pages for alumni events, running reports and information from registrations.• Create monthly alumni newsletter.• Manage alumni information for alumni magazine.• Assist with alumni events from booth set-up to check-in, answering questions and supplying information.• Process payment reconciliations through iModules and TouchNet.• Create, maintain and assist with report creation… Show more University Advancement, Office of Alumni Programs and Annual Giving• Create registration pages for alumni events, running reports and information from registrations.• Create monthly alumni newsletter.• Manage alumni information for alumni magazine.• Assist with alumni events from booth set-up to check-in, answering questions and supplying information.• Process payment reconciliations through iModules and TouchNet.• Create, maintain and assist with report creation utilizing Argos, iModules and Banner.• Ad hoc projects as needed.• Represent Samford University at functions pertaining to the Alumni Office and Annual Giving. Show less

Birmingham, Alabama Area

Support Internal and External Sales Team.• Enter contract information into sales database.• Enter sales orders into sales database.• Create and maintain monthly, quarterly, and yearly sales reports and graphics.• Assist with events, including users' conferences and outside location team meetings.• Maintain files.• Ad hoc projects as needed to support the team..

Birmingham, Alabama Area

Short term contract positions in office settings as needed; including receptionist, administrative, and contract support.

Birmingham, Alabama Area

School of Dentistry at UAB, supporting several MD/DDS in the Oral & Maxillofacial Department.• Administrative support for five oral surgeons.• Create monthly department newsletter.• Manage correspondence and calendars for the oral surgeons.• Submit licensure information per state regulations and personal requests.• Process payment requests, invoices, and reimbursements through OptiDoc.• Responsible for the administrative side of Grand Rounds – correspondence with the… Show more School of Dentistry at UAB, supporting several MD/DDS in the Oral & Maxillofacial Department.• Administrative support for five oral surgeons.• Create monthly department newsletter.• Manage correspondence and calendars for the oral surgeons.• Submit licensure information per state regulations and personal requests.• Process payment requests, invoices, and reimbursements through OptiDoc.• Responsible for the administrative side of Grand Rounds – correspondence with the presenter, creating flyers, rooms and food, set-up, clean up, honorariums, travel reimbursement, tech support on presentations.• Audit resident files per HIPPA and FERPA.• Assist faculty, residents, clinical staff and department as needed. Show less

Deerfield, Il

Event/meeting and conference management for BioScience marketing and sales groups.• Scheduled Peer to Peer (MD to MD) and Advocate dinner and lunch sessions for BioSurgery and Pulmonary events.• Worked with restaurants and conference centers to set up events following company and federal guidelines.• Scheduled air, hotel, ground transportation and communications with speakers for events.• Processed billable hours for speakers.• Gathered information and report on monies… Show more Event/meeting and conference management for BioScience marketing and sales groups.• Scheduled Peer to Peer (MD to MD) and Advocate dinner and lunch sessions for BioSurgery and Pulmonary events.• Worked with restaurants and conference centers to set up events following company and federal guidelines.• Scheduled air, hotel, ground transportation and communications with speakers for events.• Processed billable hours for speakers.• Gathered information and report on monies, evaluations, participants and event status.• Responsible for 33 nation-wide hemophilia walks: ordering materials, shipping, volunteer coverage, vendor management and collecting data on the walks for reporting purposes.• Supported major hemophilia conferences nation-wide by ordering marketing materials for show booths, assisting with event registrations, work with hotels/convention centers for reservations, and booth material support.• Third party vendor management with materials – invoicing, show of work, bill of events, etc.• Ran reports off registration website for attendance and housing, as well as various cost center distribution among the events (break out and payment). Show less

Placed orders for customers for company’s BioSurgery, Immunoglobulin, and Hemophilia products, following federal and company regulations via phone, fax, and eCommerce site.• Team lead as contact/liaison for four of the largest customers (distributors).• Worked with contracting information for GPOs, 34B, tiered, incentives and VIP pricing.• Team lead for daily reports and contact with BioScience warehouses to insure order receiving, order shipping, and working with the order system… Show more Placed orders for customers for company’s BioSurgery, Immunoglobulin, and Hemophilia products, following federal and company regulations via phone, fax, and eCommerce site.• Team lead as contact/liaison for four of the largest customers (distributors).• Worked with contracting information for GPOs, 34B, tiered, incentives and VIP pricing.• Team lead for daily reports and contact with BioScience warehouses to insure order receiving, order shipping, and working with the order system to release orders.• Consistently among top performers on the team with order management.• Due to performance, assisted in training new customer service reps with job responsibilities. • Tracked, coded, investigated, and resolved shipment issues and credit inquiries. Show less

Deerfield, Il

Customer Service Coordination, Baxter BioScience, Deerfield, IL• Managed records for consignment orders.• Entered consignment orders into order management system.Quality Assurance Coordinator, Motor Club/Allstate Roadside Services, South Barrington, IL• Investigated claims from outside vendors for quality control and sustainable results.• Created reports and tracking mechanisms for investigations.Executive Assistant, working for the Vice President of Corporate Relations,… Show more Customer Service Coordination, Baxter BioScience, Deerfield, IL• Managed records for consignment orders.• Entered consignment orders into order management system.Quality Assurance Coordinator, Motor Club/Allstate Roadside Services, South Barrington, IL• Investigated claims from outside vendors for quality control and sustainable results.• Created reports and tracking mechanisms for investigations.Executive Assistant, working for the Vice President of Corporate Relations, Northbrook, IL• Ensured commitments and activities of the Vice President were met. • Coordinated meetings and maintained the Vice President’s calendar.Vendor Coordinator, Motor Club/Allstate Roadside Services, South Barrington, IL• Coordinated annual agents’ fair participation for Motor Club in over thirty fairs.• Created reports to capture field agents’ interest in Allstate Motor Club. Show less

Deerfield, Illinois, United States

Supported company’s sustainable goals in global product donations, national volunteerism, state employee giving campaign, and managed work/life vendors. Served as support for a senior manager and senior director, including calendar management, travel scheduling, and presentations.• Communicated, to all levels of employees, Baxter’s Global Product Donation policy; created and implemented database and reports tracking donations; saw over $90 million donated within three years.• Supported… Show more Supported company’s sustainable goals in global product donations, national volunteerism, state employee giving campaign, and managed work/life vendors. Served as support for a senior manager and senior director, including calendar management, travel scheduling, and presentations.• Communicated, to all levels of employees, Baxter’s Global Product Donation policy; created and implemented database and reports tracking donations; saw over $90 million donated within three years.• Supported department in global volunteer initiatives, resulting in over 6,500 employees worldwide addressing their local community needs; generated reports to measure volunteerism; designed strategic marketing projects to produce enthusiasm for volunteerism.• Developed yearly giving campaign; supplied reports on all aspects of the campaign giving; scheduled all events for the campaign, including CEO events; posted over 20% increase in participation and giving each year within three years.• Managed and maintained department intranet site through TeamSite; prepared Return On Investment at year end for vendor and program usage – increased over 18% each year for three years; supervised global webinars for over 1,200 employees within three years.• Supported and trained employees on Work/Life initiatives offered by the company. Show less

Placed orders by government customers for company’s products, following government contracts and regulations.• Coached internal and external customers on understanding government contracts; provided order management via phone, fax and electronic requests; identified and implemented SOPs (standard operating procedures) pertaining to position.• Team lead for standing orders by product; supported team with MS Office and Kronos knowledge; provided assistance in new employee phase-in.

With the merger of two separate companies into Baxter’s BioLife division, was the initial contact for over 2,000 employees nationally to answer HR questions and assist management on the culture of corporate. Served as support for the employee relations team – generalists, senior manager and VP.• Helped coach managers on new HR policies and procedures; conducted training; conducted exit interviews; answered questions on FMLA, STD, and payroll.• Assisted in investigations for employee… Show more With the merger of two separate companies into Baxter’s BioLife division, was the initial contact for over 2,000 employees nationally to answer HR questions and assist management on the culture of corporate. Served as support for the employee relations team – generalists, senior manager and VP.• Helped coach managers on new HR policies and procedures; conducted training; conducted exit interviews; answered questions on FMLA, STD, and payroll.• Assisted in investigations for employee relations; maintained an “800” hotline for problem resolutions.• Maintained employee files per company and federal regulations; assisted in federal audits for HR practices.• Created new hire orientation and onboarding for the division, sent out initial hiring paper work, and assisted new employees in understanding the corporate environment and expectations. Show less

Birmingham, Alabama Area

Created, prepared, and maintained scorecards for Treasury Management, eCommerce Sales, and International Sales Representatives.

Ba, English

Activities and Societies: Alpha Gam, SADD, and Circle K

Education record