Belinda Banson Email & Phone Number

Lilydale, Vic, Au

Supporting the rollout of AMIS (Maximo) and management of assets in the Parks Victoria Melbourne Region.

Melbourne, Victoria, Australia

Supporting the Victorian Great Outdoors Program and other projects.

Melbourne, Victoria, Australia

Malvern

A multi-faceted role supporting the General Manager of Corporate Services and the Manager of Contracts and Procurement. In addition to supporting the General Manager of Corporate Services, I previously supported the General Manager of Research and Development and covered the Executive Assistant to the Chief Executive role 1 day per week and acting in the role when the EA was on annual leave. This also included the supervision of the company receptionist.Day to day support include extensive and high level diary and meeting management, invoice management, spreadsheet maintenance creation and implementation, documentation management, contract and vendor management, HR/new employee onboarding, ad hoc administration as required, along with monthly and weekly reporting of KPI’s and financial statements. Assisted with Board meeting management including the tracking and creation of documentation along with liaising with Board members on a regular basis. Show initiative in pre-empting manager requirements for the completion of deadlines and monthly / yearly financial statements.Results:- A key stakeholder in the development and streamlining of a new Learning & Development project for staff at all locations across Victoria including ensuring all staff at all sites are trained in the appropriate topics required to ensure government accreditation.- Implemented a Petty Cash project Victoria wide, where ATM cards were given to key personnel so they could have access to cash. This included obtaining details for over 30 employees, ensuring identification verification is completed, processes and procedures.

Melbourne Cbd

Completed 4 temporary contracts as an Executive Assistant in the Higher Education & Schools Group, Regional Services Group and the Strategy & Research Group. The roles encompassed: Diary and meeting management, documentation management and ad hoc administration, project support including invoice management, spreadsheet creation and implementation, adhoc administration as required, and monthly and weekly report management, research application management, stakeholder management and event management.Results:- Developed an information hub (spreadsheet) containing all information relating to the Workers in Transition Program which enabled the Market Facilitation Managers to have all information in the one location making their roles more efficient.- Assisted with the development, management and tracking of briefings and correspondence.- Managed the research application process including stakeholder management and reviewer followup.

Nunawading

Employed to develop and implement process and procedure documentation while assisting with the day to day reporting requirements of the business. The role encompassed inspection report writing, editing and formatting, invoicing, quality assurance, customer service, writing estimates, documentation creation and implementation.Results:- Developed efficiency enhancing process and procedure documentation that made it possible for management to review current processes and re-allocate tasks to appropriate staff members.- Trained and managed a new employee in the office administration procedures.

Melbourne Cbd

Employed to support the directors (x2) of the Pathways and Participation departments. The role encompassed diary and meeting management, documentation management and ad hoc administration as required. The initial contract was also extended by 2 weeks to cover the management of a large event at the MCG for over 120 teachers and principals. Results:- Efficient support of directors to ensure their priorities and deadlines were met.- Successful event managed at the MCG for over 120 teachers and principals including registration of all participants, correspondence and marketing material preparation, presentation and document management.

Doncaster, Victoria

Employed to support the Specialist Services Division project management team. The role encompassed diary and meeting management, documentation management, relationship management, project management, monthly reporting of key data and ad hoc administration as required. In addition to this role, I also covered the department PA while on annual leave.Results:- Quickly became a trusted support to the project managers and executive staff and earned a reputation for maintaining a positive attitude and producing high-quality work.- A key part of the successful team that completed an upgrade for the Air Ambulance system and managed the SharePoint implementation within the division.

Ringwood

Responsibilities included: Creation, development and management of new policies, procedures and templates for the IT department.

Ringwood

Initially employed to support the General Manager of IT. The role encompassed diary and meeting management, event management, travel management, budget preparation, documentation management, relationship management, project management, monthly reporting, board reporting, and ad hoc administration as required. Promoted to Technical Writer / Administrative Assistant to write and implement processes and procedures within the IT department and provide administration support where required. (See above)Results:- Was a key member of the administration team that wrote and implemented company policies and processes with ConnectEast, which was a new company starting up.- Managed the collation of key documentation for submission to government following full completion and subsequent opening of EastLink.- Developed a trusting, long term professional relationship with the General Manager of IT.

Burwood

Responsibilities included: Office Administration and management, Reception duties, company template & process creation, event management, accounts administration (including invoicing & reconciliation), maintenance of databases to ensure data integrity, marketing, human resources, diary management, travel bookings, data analysis.

Croydon South

Responsibilities: Quotation preparation & submission, company template & process creation, relief reception, purchasing, logistics, travel bookings, data entry, client and subcontractor management, marketing, tender creation, event management, general administration, data/budget & profit analysis, manage relocation of company to new premises.

Carlton

Responsibilities included: Managing the grant scheme, document control, board papers, maintain and manage website, event management, marketing materials design & implementation, data entry, budgeting, general administration, liaise with students, academia, managers etc.

Melbourne

Croydon South

Melbourne

St Kilda

Partial Completion Of Associate Diploma Business, Accounting

Microsoft Word - Advanced

Administration Traineeship, Business Administration

Completed on the job at A'Counting House

Education record