Facilitate project start & maintenance, participate in project turn over meetingOrganize, & maintain all project information, including, but not limited to, project plans, specs, change orders, signed contract, as well as any project revisionsCollaborated with Project Managers regarding project budget, costs, & project buy-out, issued PO's, & subcontracts, including Co'sApportion contract & change orders to cost code divisions of work for SOVsProcessed project permits & scheduled inspectionsRequested submittal information, build & organize submittal packages/filesCompose & prepare project correspondence including, but not limited to, reply solutions to customer concerns on project quality & issues, project transmittal of information, RFI's, punch lists, change requests, request closeout documents, build & organize closeout packages/files based on spec book requirements Provided key accounting tasks related to projects, enter new project information & estimate, update & maintain project files, including contracts, and bondsEnter budget & proposal information for all change orders generated by both sales & PM'sMaintain county, & city business licensingProvided administrative support to Accounting team, processed prequalifications, vendor requests, create company information packets for distribution Process bid bonds, enter & maintain project, customer, & necessary information onto estimating calendar, distributed estimating calendar to vendors to acquire quotes for bidding purposes Review bid invites for profitable opportunities and create leads for construction manager’s review

Facilitate project start and maintenanceParticipate in project turn over meeting, as well as any job site meetingsOrganize, and maintain all project information, including, but not limited to, project plans, specs, change orders, signed contract, as well as any project revisionsUpdate project schedules as required, and provide necessary updates to subcontractors and other necessary partiesDeveloped and maintained project equipment lists including electric coordination on each projectCollaborated with Project Managers regarding project budget, costs, and project buy-outIssued purchase orders for project material based on supplied quotesIssued subcontracts, as well as change order information for subcontractors which included scope of work, contract value, as well as itemized list for schedule of valuesApportion contract and change orders to cost code divisions of work for schedule of valueForecast monthly budget, and update job cost with Project Managers on weekly basisProcess any project budget adjustmentsProcessed project permits and scheduled inspections as neededProcess project bondsRequested submittal information from suppliers, as well as build and organized submittal packages/files based on spec book requirementsCompose and prepare project correspondence including, but not limited to, reply solutions to customer concerns on project quality and issues, project transmittal of information, request for information (RFI), punch lists, change request proposal with budgetsRequest closeout documents from suppliers, as well as build and organize closeout packages/files based on spec book requirementsAlso provided support to the Project Management team. Completed duties listed above for assistant position while also supporting the project management teamResponsible for providing administrative services to four Sales Engineers, four estimators and Operations Manager while working as Project Administrator.

Responsible for providing administrative accounting services for entire company, in order to provide compiled information to external accounting firm• Provided key Accounting tasks for companyReconcile bank accounts on monthly basis Provide and process month end information to external accounting firm, including journal entry logsProcess and enter customer billings for payment processing, as well as forward to proper customer recipientProcess customer payments by recording cash, checks, and credit card transactionsEnter project related invoices into QuickBooks, as well as scan supporting documents Respond to internal requests regarding project budgets, open receivables, and payablesProject Coordinator April 2015 to June 2016Responsible for providing administrative services to Project Manager and Owner of company while working as Project Accountant.• Provided administrative support to Estimating team and Project ManagementCreate and maintain bid board calendarCreate and maintain project list, as well as each project budget throughout the duration of projectGenerate contracts and change orders for subcontracted workCreate proposals, and send to customer, from information provided by estimating departmentFollow up and provide information to customers regarding proposals previously sentAssist with concrete take-offs for estimating on PlanSwift softwareCall and request project material, including establishing scheduled deliveriesRespond to requests to assist estimating department or customer inquiries

Provided key Accounts Payable and Receivable tasks for companyEnter headquarters and project invoices, as well as scan supporting documents and assign reviewers for approval process.Respond to internal and external requests, regarding payment status, project budgets, open receivables, payables or approval status on invoicesConduct research on invoice discrepancies, as well as assist managers with contract issues that may arise with invoices during approval processPost customer payments by recording cash, checks and credit card transactionsProcess weekly check runs and ACH wire transfers on open payables. SResponsible for providing administrative services to Project Manager while working as Project Accountant. Assisted concrete department Project ManagerEnter, distribute, and track subcontracts as well as change orders to subcontractors performing on assigned projects.Assist project manager by handling clerical and administrative functions necessary for the success of the project.Secure insurance forms and permits for various projects for self-performed work, as well as for maintenance of our subcontractors required information.Participate, as well as prepare paperwork for weekly team meetings.Assist project manager in determining monthly billing for projects.Process and enter all payment applications to General Contractors/Owners.Process, enter, and distribute all incoming change orders and contracts to assigned Project Managers.Assist in project set up and management (IE: job phases, cost types, budget, etc.).Prepare and maintain job files. Prepare, distribute, and collect certified payroll compliance for all government funded projects

Enter headquarters and Accounting department’s invoices into ViewPoint, as well as scan the supporting documents, attach as an electronic file into Viewpoint, and assign reviewers to the invoice. Review and act as final approval, for two different companies, on invoices that have been entered into ViewPoint by project administrators for accuracy, coding, supporting paperwork, taxes, and insurance compliance. Accrue sales and use tax when necessary on out of state, as well as in state vendors. Respond to internal requests, from project administrators, project managers, or department managers regarding payment status, or approval status of an invoice. Create and maintain vendor records, and interface the records into ViewPoint. Provide assistance to project administrators, project managers, or department managers on requests regarding invoice or contract issues that may arise while approving invoices. Maintain filing system for invoices, W-9's. Process bi-monthly payroll for salary as well as hourly employees, for seven different locations, by reviewing time sheets for accuracy, correct job cost, vacation time, sick time and regular hours. Enter payroll hours into import file to track job cost hours. Enter payroll hours as well as vacation, sick time, and holidays into ADP transfer record. Keep track of vacation and sick time logs for headquarters as well as five outside locations. Set up and maintain payroll filing system. Relieve receptionist on assigned days. Enter owner billings into system for A/R approval.

•Process all payment applications for owner billing •Enter in monthly billings •Process all owner contracts•Process all incoming change orders into Great Plains and distribute copies to Salesman and Project Managers• Request all payment and performance bonds and enter into Great Plains•Request certificates of insurance for all jobs•Receive all correspondence from GC’s and distribute/file accordingly•Request supplier waivers for specific jobs• Create billing sheets for project managers•Collections on jobs 60 day +•Setup new commercial jobs in Great Plains, create new job folder and distribute to project managers•Pull all completed job folders, make sure job is billed 100%, and turn into archiving.•Assist with deposit when needed

• Successfully process high-volume full-cycle A/P transactions including preparing invoices/subcontract billings for distribution, approval, check editing, payment, entry, as well as coding, matching, batching • Weekly check runs• Maintain a filing system for all paid invoices, as well as job file information, including W-9, and insurance certificates, billing, payments, owner change orders and budget changes. • Reconciliation of vendor statements • Set up, update, and maintain vendor records as well as job cost codes, and job information• Communication both verbally and written with external customers to resolve payment discrepancies and other AP related issues as requested • Enter subcontracts, purchase orders, and change orders into the system, as well as owner change orders • Reconciliation and entry of employees credit card bills, travel and employee expenses, allowances, and misc. invoices • Enter notice information into contract in commitment into Timberline, as well as job related insurance information• Importing Job budgets from estimating, and make any edits needed on budget into job cost• Reconcile bank account, and credit card account in Cash Management • Set up job site temporary utilities, and manage the utility accounts, as well as audit accounts• Obtain and keep record of supplier waivers for subcontractors that had notices filed against them

Payroll Administrator:•Responsible for entering field employee’s timesheets•Maintain and update employee’s files in Timberline system as well as ADP system•Process payroll in Timberline as well as ADP•Set up job cost codes in system•Create invoices for employee’s garnishments to be paid through accounts payable•File Workers Compensation claims •Maintain and update employee’s personnel files, 401K, and Workers Compensation files•Relieve head receptionist on appointed daysBilling:•Bill monthly invoices or AIA forms for contracted jobs•Run and distribute A/R aging reports on weekly basis•Enter billing invoices into the Timberline system•Reconcile Receivables and Invoice Log In Books•Reconcile and journal entry all credit card account charges

Accounts Payable Clerk: •Responsible for preparing invoices for distribution, approval, check editing, payment and entry •Maintain a filing system for all open, paid invoices, w-9 forms and insurance certificates•Responsible for running weekly aging and job analysis reports •Reconciliation of vendor statements •Vendor contact for disputed items and payment arrangements•Update and maintain vendor records•Prepared workers compensation reports for payroll department•Receive time call in, prepare for entry and enter payroll time•Enter contract change orders, as well as extra work orders Executive Secretary Assistant: •In addition to secretarial duties, responsible for scheduling managers travel arrangements and calendar•Sort, prioritize and distribute all incoming mail•Answer and route phone calls to proper individual•Prepare contract changes, open job bids, and extra work orders