Benjamin Gikama Mwaniki Email & Phone Number

Difc

• Welcomes visitors by greeting them in person or on the telephone; answering or transferring calls.• Coordinates the distribution of incoming mail and couriers and prepares and posts outgoing mail daily. Actively supports the health, safety and environmental initiatives in the office. • Responding to staff queries on Visa/Passport related matters and coordinate with HR• Collect all appropriate documentation necessary for visa and permits required to be processed at the DIFC.• Responding to tenant’s car park inquiries/space allocation• Ensure all visa, passports, medical and permits are up to date and arrange timely renewal and filled in the HR shared drive.• Travel arrangements for the employee• Will provide admin support as requested by the facility manager?• Preparing PO for AGORA supplies for housekeeping and engineering • Be responsible for evacuation, in cases of emergency, acting as first point of contact for guests and the emergency services• Filing and record retention. Creating databases of client's information. • Making the Duty roster for the AGORA team.• Reporting any Hazard to the respective departments.• Continually develop an understanding of company’s culture, products, ethical initiatives, other areas of business and reflect this in everyday performance.• Performing any other duties as directed by the management.• Monitor and maintain office equipment and office supplier’s i.e. Stationary, pantry• Coordinates the distribution of incoming mail and couriers and prepares and posts outgoing mail daily. Actively supports the health, safety and environmental initiatives in the office. • Ordering and preparing of building and office access for new staff /renewal of the old staff• Responsible for preparing/issuing of work permit to internal/external contractors.• Responding to tenant’s quires and delegating them to the responsible team and make a follow-up to ensure they are dealt with promptly and efficiently to the standard.

Media City (Dubai)

 Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Manages travel arrangements for the management and employees, calendar management, taking minutes and sending out reminders Supports HR by coordinating the employment visa applications for the employees and filled in the HR shared drive.  Supports on duty roster, time and attendance records for the team Provide secretarial assistance to the management and other departments i.e. system updates, filing, typing, scanning, printing and binding documents.  Liaises with the medical provider regarding reimbursements.  Booking meeting rooms and ensuring the smooth operation of the conference rooms, meeting rooms Answers, screens and forwards any incoming phone calls while providing basic information when needed. Assisting in the preparation, distribution, ordering, and tracking of all our incoming and outgoing mail, team building, and office supplies. Actively supports the health, safety and environmental initiatives in the office.  Responding to tenant’s car park inquiries/space allocation Monitor and maintain office equipment and office supplier’s i.e. Printers, Stationary, Pantry supplies Preparing/issuing of building and office access for new employees/renewal of the old staff  Updating spreadsheets, amending and maintaining internal and external documents, data entry, reconciling invoices, preparing purchase orders, reconciling monthly petty cash receipts, preparing of monthly tenant’s expenses summaries. Responsible for preparing/issuing of work permit to internal/external contractors. Responding to tenant’s quires and delegating them to the responsible team and make a follow-up to ensure they are dealt with promptly and efficiently to the standard.

Dubai (Difc)

 Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Manages travel arrangements for the management and employees, calendar management, taking minutes and sending out reminders Supports HR by coordinating the employment visa applications for the employees and filled in the HR shared drive.  Supports on duty roster, time and attendance records for the team Provide secretarial assistance to the management and other departments i.e. system updates, filing, typing, scanning, printing and binding documents.  Liaises with the medical provider regarding reimbursements.  Answers, screens and forwards any incoming phone calls while providing basic information when needed. Assisting in the preparation, distribution, ordering, and tracking of all our incoming and outgoing mail, team building, and office supplies. Actively supports the health, safety and environmental initiatives in the office.  Responding to tenant’s car park inquiries/space allocation Monitor and maintain office equipment and office supplier’s i.e. Printers, Stationary, Pantry supplies Preparing/issuing of building and office access for new employees/renewal of the old staff  Updating spreadsheets, amending and maintaining internal and external documents, data entry, reconciling invoices, preparing purchase orders, reconciling monthly petty cash receipts, preparing of monthly tenant’s expenses summaries. Responsible for preparing/issuing of work permit to internal/external contractors. Responding to tenant’s quires and delegating them to the responsible team and make a follow-up to ensure they are dealt with promptly and efficiently to the standard.

Associate Facility Manager, Pass

Associate Facility Manager

Certificate, Office Management And Administration, Pass

Pharmacy, Pharmaceutical Sciences

Pharmacy

Pg Diploma In Strategic Human Resource Management

Activities and Societies: Strategic Human Resource Management HR Engagement Strategic role of HR Planning Strategically Oriented.

Education record

Activities and Societies: Soccer club