 Assistant to the company president; performs administrative duties, including matters confidential in nature.  Answer multiple telephone lines; provide excellent customer service. Update client/ vendor factoring companies. Enter all bills into accounts payable.  Create invoices via logistics-based program; export to QuickBooks.  Maintain files of all customers, vendors, and accounts payable/ receivable. Utilize QuickBooks to prepare financial reports, process all deposits, and enter payroll figures.  Generate unpaid bills report for review; prepare all bills for payment. Monitor accounts receivable; contact clients for payment status. Aid operations personnel with logistics. Gather proper documentation of shipments including bill of ladings and proof of deliveries. Reconcile all bank accounts.

 Verifies, prepares, and forwards purchase orders; verifies receipt of items; authorizes payment. Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.  Forwards available inventory items by verifying stock; scheduling delivery.  Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items. Monitors and expedites orders, when necessary.  Verifies receipt of items by comparing items received to items ordered; resolves discrepancies in shipments and costs with suppliers.  Authorizes payment for purchases by forwarding receiving documentation and invoices.  Keeps information accessible by sorting and filing documents.  Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

 Managed accounts payable and receivable; processed executive payroll.  Created invoices in QuickBooks for special orders manufactured and shipped. Placed supply orders for manufacturing, shipping/ receiving, and offices.  Performed month end accounting procedures. Provided support for facility in Mayaguez, Puerto Rico including intercompany transactions. Entered and controlled inventory utilizing the Coreflex Inventory System. Assistant to Plant Manager; provide crucial inventory and accounting information in a confidential and timely manner. Developed and maintained a good working relationship with all vendors and customers. Ensured all government contracts were updated and fully enforced. Acted as the point-of-contact for the manufacturing of merchandise for private government vendors.  Utilized DOD website for contract information/ revisions and payment status.

 Answer multiple telephone lines; provide excellent customer service. Update client/ vendor factoring companies. Enter all bills into accounts payable.  Create invoices via logistics-based program; export to QuickBooks.  Maintain files for employees, customers, vendors, and accounts payable/ receivable. Generate unpaid bills report for review; prepare all bills for payment. Monitor accounts receivable; contact customers for payment status. Gather proper documentation of shipments including bill of ladings and proof of deliveries.

 Performed Accounts Payable/Receivable and all other bookkeeping functions; gathered payroll information to report weekly to Paychex. Tracked employee attendance; processed new hire paperwork including benefit packages. Acted as a liaison between the agency, insurance companies, and the health/dental insurance broker. Assisted the President and Vice-President of the Agency; prepared confidential correspondences. Performed month end and year end accounting procedures. Maintained files of all clients, accounts payable/receivable, and agency insurance/ broker licenses. Provided bookkeeping and technical support for sister location in Fall River, MA.  Secured and maintained petty cash and corresponding receipts.

 Created all freight invoices and submitted for payment. Answered multiple phone lines; provided excellent customer service. Recovered over $150,000.00 from delinquent accounts that existed pre-employment.  Aided President and Vice President of company in the approval and submission of delinquent accounts to a collection agency. Responsible for warehoused and freight-forwarded accounts including any overage, shortage, and discrepancy (OS&D) issues.