Beth Avery Email & Phone Number

United States

Fridley, Minnesota, Us

Executive business partner providing support for VP of Global Operations with heavy calendar and time management, multiple time zones, overall efficiency of respective workday, indirectly support executive operations leadership team.• Coordinate meetings/calls, quarterly and monthly operations reviews, and strategy sessions.• Secure travel accommodations (flights, hotels, transportation) reservations for global site visits, synchronizing with existing calendar obligations when feasible.• IT support and equipment requests; Corporate travel card expense reconciliation. • Ensure confidentiality of all sensitive and proprietary information.Simultaneously supporting Sr Manufacturing Director and manufacturing site, to include managing daily schedule and obligations. Substantial calendar management, meeting coordination, scheduling appointments, process expenses and reimbursements, proxy approval of staff expense reports.• Manage planning of events/meetings/interviews/events, catering, meeting venue, a/v. • Support 11 senior manufacturing leaders and extended professional staff.• Manage travel reservations, conferences, and lodging; Follow up to confirm attendance and complete necessary reimbursements.• Preserve vital measure of professionalism, discretion, judgement, and sensitivity regarding confidentiality.• Interview scheduling and new hire onboarding support.• Serves as “go to” resource for organizational operations, policies, issues, procedures in mutual roles.• Superior organizational skills with ability to work independently, prioritize multiple and ambiguous requests/instructions/directions.

Chicago, Us

• Provide exceptional operational and administrative support for Executive General Manager and leadership team of Directors, indirectly including extended larger 550+ field service organization. • Manage responsibilities in a timely, proficient manner within established policies, processes, and practices.• Maintain essential level of confidentiality with discretion, judgement, diplomacy, responsiveness, and professionalism.• Arrange complex travel provisions, manage large scale meeting coordination, and fleet management for field organization, reconciling and submitting expense and p-card reports (Concur).• Accountable for purchase order and invoice processing, vendor collaboration, research and creation while managing workflow form purchase order/requisition-related requests. (Oracle)• Align with Quality Assurance Manager to ensure accountability with required processes/procedures regarding parts, self-service purchasing, and QMS relevance identified requests.• Prepare effective presentations, agendas, organizational charts and announcements, managed content, distribution, and dissemination of information. • Manage complex/multiple/team calendar/multi-time zone, call, meeting, and conference management, within budget parameters.• Augment on-boarding efforts for new employees in terms of travel, fleet, and assets. • Foster collaboration and mentorship of less experienced administrators to improve operational support.• Manage a multitude of projects and events, prioritizing and organizing to ensure on-time delivery. (SFDC; CRM)

Chicago, Us

Operations Analyst Commercial Team (Jan 2007 – May 2009)• Provided comprehensive operational analyst support for the 5-state Rocky Mountain Region Executive VP of Sales, Account Managers and Western U.S. Zone Sales leadership.• Managed $1.8M in commitment account balances and purchases, reimbursements, honoraria, and non-inventory equipment on sales orders.• Performed financial monitoring and analysis of funds availability pertaining to purchases and expenditures. • Provided data analytics and the reporting of sales revenue, and expense reviews for the region.• Administered regional purchases and payables and led purchase order management and research, following up on requests and resolving supplier/invoice discrepancies.• Collaborated with project managers on backlog schedules and files for completion of orders/sales trackers, deliverables, discrepancy resolution. • Create and analyze spreadsheets for reporting region T&L expense data. Demonstrated effective use of database reports ensuring data integrity. • Served as the Zone NPS Champion and key process improvement contributor for the group. • Managed HQ customer survey results for West Zone regions, proactively initiated follow up and closure.• Established the effective use of install base reports to ensure data integrity and regional reporting.• Managed logistics and coordination of region meetings, training sessions, senior management town hall meetings, and team events. • Developed and maintained presentation files, tracking and reporting spreadsheets, and regional and zone contact lists.• Administrative management of all business support for remote account managers.

Broomfield, Colorado, Us