Administrative Work Assists in performing various administrative tasks related to an assigned department; organizes, prioritizes, and completes tasks in a timely manner  Monitors and prepares report with regards to expenditures on all projects of the department which includes travel expenses, mobile phone bills, payments to External Associates and invoicing of clients as well as other expenses related to each project Prepares bank wire transfers and coordinates with the Accounting Manager with regards to payments  Maintains spreadsheet for the department – expenses and budget Prepares purchase requisition and expense claims/requests for payment Proofreads documents for accuracy, completeness, and conformity to established formats Maintains and updates CLIO (Legal Case and Practice Management Software) Prepares correspondences to External Associates with regards to payment Reliever in the absence of co-worker in the departmentFATCA Project Maintains and organizes the Clients’ files Coordinates and updates clients if necessary Coordinates and requests for proposal to Associates (Buzzacott, Westleton Drake and Withers)  Answers phone inquiries Schedules meeting with the Client

Provided administrative and secretarial support to the Managing Partner in the day-to-day operational activities by performing the following functions:• Handles bookkeeping of the daily sales and expenses of the company• attends to all incoming and outgoing reports & correspondences and prepares replies/comments thereto whenever required• maintains a systematic and organized filing• effective handling of calls • takes charge of monitoring/replenishing of office petty cash funds• monitors and administers vacations and sick leaves of employees• manages Executive’s calendar and scheduled appointments. Makes travel and accommodation arrangements

 Recruited, screened and interviewed candidates to fill vacant positions. Conducted a full reference check and extends offers.  Created and placed all advertising for open positions. Ensured that advertisements are complete, current, and correct. Administered employee matters on compensation & benefits. Monitored and administered vacations and sick leaves of employees. Made travel arrangements for managers and associates departing for business trips or annual vacation leave. Ensured effective and efficient implementation of policies and procedures, pertaining to all HR matters  Ensured all Employee personnel and contractual information is regularly updated whenever there is a change.  Validated and ensured all attendances, leave records, overtime and time-in-lieu are accurately inputted into Oracle HRMS.

 Reviewed and recommended for payment, Supplier’s Invoice(s) utilizing ORACLE Retail Invoice Matching (ReIM) System following the key process below:• Invoice Receiving• Invoice Entry • Invoice / PO Matching• Invoice Payment in ORACLE Retail Invoice Matching (ReIM) System Communicated and coordinated with Suppliers/Buyers/Finance & Logistics in the performance of PO/Invoice matching function Coordinated all administration requirements of the department, i.e.: Maintained files, supplier records and email correspondence Thorough knowledge in operating Retail Merchandise Data Entry System under ORACLE platform, to record and verify a variety of coded business and statistical source data particular to the business, pertaining to the following:• Item Creation / Item Maintenance / Item Duplication• PO Amendments Inventory Management (as may be assigned from time to time)• Monitors/maintains stock level of merchandise in the System

 Member of the pre-opening team. Actively participated with the General Manager and the Pre-opening Team in the development, implementation and maintenance of standards, policies and procedures. Responsible for setting up the office and organize administrative processes – printing of internal forms brochures and collateral materials according to company standards. Provided administrative and secretarial support to the Hotel General Manager according to standards required for the smooth day-to-day operation of the hotel. Managed GM’s calendar and scheduled appointments. Made travel and accommodation arrangements. Maintained records through filing, retrieval retention & storage, both manually and electronically. Interfaced with 7 Department Heads of the hotel in defining, interpreting and executing the policies and procedures established by Head Office. Composed and prepared correspondences, memos and reports. Responded independently to correspondences when required. Maintained an effective communication flow with colleagues and superiors whether verbally, via email, or through other means Ordered and maintained office supplies required for regular administration work Responsible for checking and monitoring the renewal of Commercial & Fire Licenses of the hotel Kept track of executives’ and staffs’ birthdays

 Provided administrative and secretarial support to the VP for Operations and thereafter to the Vice Chairman in the execution of the day-to-day operational activities by performing the following functions:• attended to all incoming and outgoing reports & correspondences and prepares replies/comments thereto whenever required• maintained a systematic and organized filing system• effective handling of calls• managed Executive’s calendar and scheduled appointments. Made travel and accommodation arrangements• took minutes of meetings Closely liaised with international head hunters for the recruitment of key positions in the company (i.e. Corporate Directors, General Managers and Financial Controllers) Under the direction of the Corporate Director for Administration & Human Resources supervised and maintained a secretarial team to ensure that standard office procedures, in line with SIHM’s Corporate Identity and Documents Guideline, are carried out efficiently and effectively to increase productivity.  Coordinated as well as provided work direction and guidance to members of the Secretarial Pool. Provided effective support, directions, and where necessary, training on the use of computer equipment and software (i.e. MSWord, Excel, Power Point, Email, etc.) to all office personnel. Contributed with constructive suggestions to the work flow, office procedures, filing system, and any other aspects to enhance overall performance of the company. Responsible for updating the Group’s policies and procedures suite of manuals. Provided from time to time, secretarial support to other corporate directors especially in matters that are highly confidential.

 Rendered secretarial and administrative assistance and support to the Vice President for Operations and GCC Project Director in the execution of the day-to-day operational activities of the company

 Provided administrative and secretarial support to the General Manager in the execution of his day-to-day operational activities

 Took charge of all general administrative tasks of the office In charge of all stock & transfer transactions in the bank Liaised with various government agencies such as Central Bank of the Philippines, Securities & Exchange Commission and the Department of Commerce & Industry in matters pertaining to the amendment of the Bank’s Articles of Incorporation and By-Laws Took minutes of weekly Executive Committee Meetings; monthly Board of Directors Meetings Assisted in the planning and organizing of Annual Stockholders Meetings Took charge of monitoring/replenishing of office petty cash funds Assisted in the preparation of budget of the office

 Data collection by way of random interview of respondents for an urban development project for the various towns of the province of Rizal, Philippines and its chartered cities.