Beth Stapleton Email & Phone Number

Managing the electronic review and content development processes used by clients, including preparation of completed document from writers; submission, retrieval, and distribution of documents for review and revision; and dissemination of updated core documents and client guidelines. Additionally, assisting with quality control reviews, permissions acquisition, and journal/congress submissions. Leading editorial services-driven projects and ensuring that all work across key accounts and… Show more Managing the electronic review and content development processes used by clients, including preparation of completed document from writers; submission, retrieval, and distribution of documents for review and revision; and dissemination of updated core documents and client guidelines. Additionally, assisting with quality control reviews, permissions acquisition, and journal/congress submissions. Leading editorial services-driven projects and ensuring that all work across key accounts and teams meets high quality standards.Duties include:Manage and deliver the resourcing, scheduling, coordination, and reporting of project deliverables, including those undergoing clients’ electronic review processesLead and deliver project work as assigned, including managing priorities and supporting client-driven projects, with oversight of resourced projectsResolve problems that are somewhat complex, requiring judgment in the application or interpretation of standard practices to suit special or changing conditions and understanding when to escalate issues/problems to more senior members of the departmentManage permissions acquisition and submission packages to journals and congresses on behalf of dedicated accountsLiaise with colleagues, client review managers, review software vendorsActively collaborate with the team, value suggestions/feedback and support colleaguesTrain junior ES colleagues, and advocate for best practicesSkills/experience:Educated to degree level in English/Journalism or Communications specialism preferred2–4 years of experience as an Editorial Project Specialist/Project Manager in a fast-paced agency environment or similar environment Strong project management skills, including financial oversightProficiency in the use of Microsoft Word, Excel and PowerPointAbility to work proactively, independently and as a team Show less

Brighton, England, United Kingdom

As a key member of the Editorial Services team, the Editorial Project Specialist manages the electronic review and content development processes used by clients, including preparation of completed document from writers; submission, retrieval, and distribution of documents for review and revision; and dissemination of updated core documents and client guidelines. Additionally, the EPS assists with proofreading, quality control reviews, error reading, and the development of competitive… Show more As a key member of the Editorial Services team, the Editorial Project Specialist manages the electronic review and content development processes used by clients, including preparation of completed document from writers; submission, retrieval, and distribution of documents for review and revision; and dissemination of updated core documents and client guidelines. Additionally, the EPS assists with proofreading, quality control reviews, error reading, and the development of competitive intelligence materials as well as managing digital content updates, permissions acquisition, and journal/congress submissions. Reporting directly to the Editorial Services Director, the role leads editorial services-driven projects and ensures that all work across key accounts and teams meets high quality standards.Duties include:Manage and deliver the resourcing, scheduling, coordination, and reporting of project deliverables, including those undergoing clients’ electronic review processesLead and deliver project work as assigned, including managing priorities and supporting client-driven projects, with an eye toward oversight of resourced projectsManage permissions acquisition and submission packages to journals and congresses on behalf of dedicated accountsLiaise with colleagues, client review managers, review software vendorsTravel occasionally to receive training and updates on client review process guidelinesActively collaborate with the team, value suggestions/feedback and support colleagues Champion best editorial practises and mentor junior members of the teamSkills/experience:Educated to degree level as a minimum; English or Communications specialism is preferredIdeally 2 years’+ publication support and editorial process experienceStrong project management skills, including financial oversightProficiency in the use of Microsoft Office; Word, Excel and PowerPointAbility to work proactively, independently and as a team Show less

Chichester

Responsible for the successful delivery of projects for a specific product line within Social Sciences & Humanities and Psychology, from contract signing until delivery of final product. This includes managing costs, schedules and budgets; maintaining high-level contact with the author/editor throughout the project life cycle; and ensuring the quality of the final products.Working with Editorial to ensure correct data is in the system from contracting stage through the product… Show more Responsible for the successful delivery of projects for a specific product line within Social Sciences & Humanities and Psychology, from contract signing until delivery of final product. This includes managing costs, schedules and budgets; maintaining high-level contact with the author/editor throughout the project life cycle; and ensuring the quality of the final products.Working with Editorial to ensure correct data is in the system from contracting stage through the product life-cycle and establishing scheduleMaintaining high level contact with authors throughout the content creation phase, providing information about upcoming workflow stages and setting expectations upfront about author responsibilities and the content development and production processes; receiving delivery of content from the authorTracking the progress of projects through the stages of the end-to-end content process; ensuring the schedule of each component is up-to-date and informing stakeholders of any variance against FY targetsWorking with the Ops teams to ensure projects requirements are clearly outlined upfront and that any issues are dealt with promptly to keep projects on trackEnsuring that any product-specific guidelines are enforced, and quality of final product is appropriate to the market; remediating any escalated issuesTracking the project costs against pre-agreed budgets using appropriate tool; informing stakeholders of any variances and troubleshootingWorking with Editorial/Senior Managing Editor to establish future year pub plans, using knowledge of the publishing program and author base Show less

Chichester

Setting, revising and enforcing scheduled deadlines to ensure timely publicationManaging the editorial workflow to meet annual publishing targets/printing deadlinesOrganising and chairing editorial board meetingsManagement of numerous project mailboxesCirculating updated information to external editors and internal members of the teamTraining Publishing Assistants and supporting further training as neededCreating/updating training materials and guidelines to support the… Show more Setting, revising and enforcing scheduled deadlines to ensure timely publicationManaging the editorial workflow to meet annual publishing targets/printing deadlinesOrganising and chairing editorial board meetingsManagement of numerous project mailboxesCirculating updated information to external editors and internal members of the teamTraining Publishing Assistants and supporting further training as neededCreating/updating training materials and guidelines to support the editorial operationAuditing project records and workflows to ensure best practice is being adhered to Show less

Chichester

Setting, revising and enforcing scheduled deadlines to ensure timely publicationManaging the editorial workflow to meet annual publishing targets/printing deadlinesOrganising and chairing editorial board meetingsManagement of numerous project mailboxesCirculating updated information to external editors and internal members of the teamTraining Publishing Assistants and supporting further training as neededCreating/updating training materials and guidelines to support the… Show more Setting, revising and enforcing scheduled deadlines to ensure timely publicationManaging the editorial workflow to meet annual publishing targets/printing deadlinesOrganising and chairing editorial board meetingsManagement of numerous project mailboxesCirculating updated information to external editors and internal members of the teamTraining Publishing Assistants and supporting further training as neededCreating/updating training materials and guidelines to support the editorial operationAuditing project records and workflows to ensure best practice is being adhered to Show less

Managing the editorial workflow to meet annual publishing targets/printing deadlinesCollaborating with editors to commission new and update articles on significant topicsActing as first point of contact for author, editor and customer queriesOrganising and participating in editorial board meetingsManagement of freelance editorial staffAssisting with the development of other staff in the department Creating/updating training materials and guidelines to support the… Show more Managing the editorial workflow to meet annual publishing targets/printing deadlinesCollaborating with editors to commission new and update articles on significant topicsActing as first point of contact for author, editor and customer queriesOrganising and participating in editorial board meetingsManagement of freelance editorial staffAssisting with the development of other staff in the department Creating/updating training materials and guidelines to support the editorial operationMaintaining accurate records within project database/spreadsheetProcessing contractual payment to authors, editors and other advisersUpdating sections of the project websiteSending publication announcements through the Digital Marketing Management System Show less

Chichester

Collaborating with editors to commission new and update articles on significant topicsActing as first point of contact for author, editor and customer queriesOrganising and participating in editorial board meetingsManagement of freelance editorial staffAssisting with the development of other staff in the department Maintaining accurate records within project database/spreadsheetProcessing contractual payment to authors, editors and other advisersUpdating sections of… Show more Collaborating with editors to commission new and update articles on significant topicsActing as first point of contact for author, editor and customer queriesOrganising and participating in editorial board meetingsManagement of freelance editorial staffAssisting with the development of other staff in the department Maintaining accurate records within project database/spreadsheetProcessing contractual payment to authors, editors and other advisersUpdating sections of the websiteSending publication announcements through the Digital Marketing Management System Show less

Bognor Regis

Processed sales reports for key accounts such as Amazon and WH Smith Generated invoices using an AS400 systemDesigned work-arounds for issues within the invoicing systemMaintained and updated monthly figure spreadsheetsReported totals to senior members of managementLiaised with colleagues to coordinate business to business supply to international book fairs (London, Frankfurt, etc.) Arranged and attended meetings with key colleagues to discuss book fair itineraries… Show more Processed sales reports for key accounts such as Amazon and WH Smith Generated invoices using an AS400 systemDesigned work-arounds for issues within the invoicing systemMaintained and updated monthly figure spreadsheetsReported totals to senior members of managementLiaised with colleagues to coordinate business to business supply to international book fairs (London, Frankfurt, etc.) Arranged and attended meetings with key colleagues to discuss book fair itineraries Coordinated with outside suppliers for consolidation of supplementary materialParticipated in post-book fair meetings to assess level of success of the fairManaged incoming customer calls from individual, academic and trade customersWorked closely with sales reps to process ordersInvestigated claims for missing parcels and raising credits when necessaryPrioritized workload, re-assessing timescales when neededMaintained established Service Level AgreementsPhotocopied, filed, scanned and archived sensitive documentsManaged the secure storage of financial recordsCreated a new handling procedure and filing system for OPI paperworkTrained and supported team members Show less

Bognor Regis

Managed new traditional sweet shop during weekdaysEstablished opening and closing proceduresPlaced orders to restock merchandise Handled receipt and storage of productsOrganized payroll, petty cash and bankingKept track of inventory and maintained recordsReported telephone messages to shop ownersIntegrated new register functionsExtensive work with visual standards and merchandisingEnsured customer requests and feedback were passed to ownersOversaw one… Show more Managed new traditional sweet shop during weekdaysEstablished opening and closing proceduresPlaced orders to restock merchandise Handled receipt and storage of productsOrganized payroll, petty cash and bankingKept track of inventory and maintained recordsReported telephone messages to shop ownersIntegrated new register functionsExtensive work with visual standards and merchandisingEnsured customer requests and feedback were passed to ownersOversaw one additional member of staffCleaned and tidied shop throughout the day Show less