Bethany Cox Email & Phone Number

Tumwater, Washington, United States

• Manages the execution for all contracts for the Office of Community Health Systems.• Provides contracting consultation services to all professionals and assists other division offices with contracting process.• Manages annual budget and ensures funds are spent in accordance with state and federal guidelines and laws.• Directs Administrative Assistants in work and education related to contracting process.• Reviews division policies and procedures as office representative.• Creates and monitors office-wide performance measures.• Participates as Lean Liaison for the Office of Community Health Systems.• Operates as SharePoint Site Collection Administrator for the division.• Represents division on agency-wide workgroups as grants and contracts subject matter expert.• Performed as project lead in division-wide legislative SharePoint process.

Tumwater, Washington, United States

• Supports Operations Director and Deputy Assistant Secretary with finance and data inquiries.• Identifies and researches budget issues.• Provides health professions program managers with profession specific data requests.• Assists in creating data driven legislative reports.• Tracks and monitors division legislative bills and fiscal notes.• Designs and builds custom Excel reports and tools for division staff use.• Creates journal vouchers and codes invoices to proper funding sources.• Tracks and updates agency, division, and office performance measures.• Provides division wide Excel and MS Suite assistance to colleagues.

Tumwater, Washington, United States

• Provides administrative support to the Deputy Director and Grant Manager within the Office of Community Health Systems.• Creates Contract Processing Packets, tracks contract’s progress, and follows up with appropriate contact to ensure timely contract execution.• Processes and codes contractor invoices and ensures proper signature approvals are acquired.• Contributes on cross-agency workgroups and represents the Office on the policy improvement workgroup.• Manages tracking spreadsheet to monitor contract progress, invoice payments, and contract totals.• Provides ongoing and project based assistance to Program Managers in Rural Health and Underserved Communities, Injury and Violence Prevention, Trauma and Emergency Response Systems, and Research Analysis and Data sections.• Creates and maintains internal and external SharePoint sites.• Plans contract processing schedule based on grant funding periods.• Provides technical assistance to colleagues and creates HelpStar IT requests when appropriate.

Tumwater, Washington, United States

• Provides to the Secretary of Health, the Chief of Staff, and Office Confidential Secretaries.• Supports the Director of the Center for Public Affairs and the Director of Communications as a Confidential Secretary.• Prepares correspondence for Secretary of Health or governor’s office signature.• Processes payments and procurement requests.• Monitors, logs, and routes Secretary of Health’s and Office of the Secretary external email boxes.• Coordinates multi-department meetings and broadcasted webinars.• Coordinates travel for internal and external employees.

Olympia, Washington, United States

• Manages client care and responds to client wishes and needs with a focus on proactively mitigating client and caregiver risk.• Supervises forty‐five field employees and provides feedback, coaching, hands on training, verbal and written corrective actions, and employee reviews.• Meets with potential clients and family members to discuss their needs and provide custom solutions.• Monitors compliance for local and federal labor and safety laws.• Plans and executes compliance with Washington State Administrative Codes, Department of Health, and Department of Social and Health Services requirements.• Writes and updates client plans of care to comply with Washington State Administrative Codes and Long Term Care Insurance adherence.

Olympia, Washington, United States

• Composes and processes all Firm correspondence to clients, prospects, Internal Revenue Service, or other government entities.• Organizes and packages all client tax returns, audits, and financial statements and prepares items for Internal Revenue Service.• Codes all employee time and expenses to clients when applicable.• Designed, executed, and manages paperless workplace systems.• Assists in the creation and implementation of paperless filing system for all client projects and all internal operating forms; as well as process previous 7 years of clients accounting information into paperless format.• Assists in Firm training of new software and operating systems in accordance with Washington Society of Certified Public Accountants, American Institute of Certified Public Accountants, and other affiliates’ continuing professional education requirements.

• Supports CEO with day to day business, drafting letters, memos, and emails to clients, managing calendars, and running errands.• Operates multiline phone system and directs all incoming calls to the appropriate colleague.• Provides support to partners with miscellaneous tasks, creating organizing systems and filing.• Designed, executed and manages new electronic filing guidelines.• Sorts and distributes mail representing 30+ properties to the appropriate property managers.• Fills in with Accounts Payable as needed including cutting checks, coding charges and filing invoices.• Keeps accurate bank records and logs them in Egnyte file sharing system to enable property managers access to essential information.• Arranges and books itinerary for CEO’s business and personal travel as well as making travel arrangements for business partners.

•Enters all customer purchase orders into Business Works accounting system observing customer requirements and international shipping requirements.•Assists Operations Manager with daily tasks.•Provides reception duties as needed.•Supports Sales Team Members by pulling and formatting sales reports from vendor websites.•Daily management of multiple Excel spreadsheets for various departments.•Supports Accounts Receivable with customer invoicing and credits through Business Works accounting software•Provides assistance to Accounts Payable entering invoices into computer system for payment and allotting appropriate changes to customer accounts when needed.•Operates multiline phone system and appropriately routes incoming calls to correct employees or departments.•Maintains Accounts Receivable and Accounts Payable paper filing systems.•Orders and organizes all office supply inventory and procures special requests in a timely manner.

Seattle, Wa

•Cultivates strong customer relations and client loyalty as a result of dedicated customer service.•Exercises a mature, diplomatic approach to resolving problematic issues and complaints via email and telephone.•Establishes rapport with shipping carriers to ensure safe, cost effective transport of orders.•Researches and provides all general information to customers including pricing, web orders, shipping costs, tracking information and general customer management via multiple phone lines, while ensuring expediency and aplomb.•Resolves issues involving account discrepancies, product delivery and cost allocation.•Coordinates special events and online promotions.•Processes and fills all online orders.•Authorizes and processes all Return Merchandise Authorizations (RMAs), and credit refunds.

•Manages store level operations, including staff hiring, training and work schedules, opening and closing procedures.•Monitors performance of personnel to ensure a productive work environment. •Manages the HR function in the areas of payroll, evaluation, disciplinary actions and termination. •Oversees the implementation of organizational policies and procedures.•Builds and maintain a teamwork environment that encourages hard work and collaboration.•Maximizes sales and profitability through execution of company promotions.•Organizes display merchandising and sale announcements utilizing promotional materials.

Bachelor Of Science - Bs, Healthcare Management

Associate Of Arts (Aa), Human Services, General

Education record