Bethany Gustafson Email & Phone Number

Atlanta, Ga, Us

Remote: Atlanta, Ga

Remote: Atlanta, Ga

- Manage full project scope of deliverables for events from 25+ to 1,000+ attendees- Lead end-to-end company-hosted regional and national User Groups, Customer Advisory Boards, internal Sales and Marketing yearly kick-offs, all Trade Shows, Conferences and Events across company portfolio- Negotiate RFPs, all venue contracts, branded swag, sponsorship deliverables for hosted events and industry Trade Shows and conferences- Advise the Marketing strategy for Events and strengthen external brand for the company - Build and administer $750,000 yearly budget and manage to ensure on-time, in-budget deliverables while leading company to be seen as a leader in the registration software space- Serve as expert for company branding, internal Legal process, AP lifecycles, design SLAs and speaker schedules ensuring cross-functional awareness and alignment- Create scalable and repeatable playbook for Events delivering consistency and corporate execution guidelines

Dallas, Tx

- Develop and manage project timelines for 50+ Tradeshows and Corporate Events- Assist with development of internal customer multi-day events including class and workshop schedules, demos and networking opportunities- Maintain inventory of collateral, company branded swag, and create new ABM opportunities and onsite activations at shows- Coordinate production and pre-event logistics and serve as on-site point of contact- Post event follow up with conference stakeholders and attendees

Dallas/Fort Worth Area

- Manage Tradeshow experience and logistics including: creating a unique booth experience, securing promotional items and giveaways, ordering booth services, and shipping materials- Offer creative event ideas and solutions and collaborate with events team and other colleagues- Create event briefs and presentations; coordinate and lead pre-and post-event meetings with markets- Keep projects up-to-date using the team online project management tool, Basecamp- Stay within budget parameters outlined, maintain expenses for each event and manage event metrics as needed- Process event expenses using proper accounting procedures- Help maintain current inventory of Tradeshow and event materials- Stay connected with the event industry by researching and reading relevant articles and blogs, staying up-to-date with the latest event/Tradeshow trends- Attend events, Tradeshows and conferences as needed

• Provide general administrative support to include incoming call screening, copying, filing, and incoming / outgoing mail.• Processed detailed expense reports and reimbursements.• Directed guests and routed deliveries and courier services.• Organized all new hire, security and temporary paperwork.• Compiled annual recommendations for end of fiscal year budgets.• Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.• Managed the Sr. Managing Director's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.• Managed external contacts for C-suite executives and kept track of periodic communication needed for priority contacts.• Developed and maintained an alert system for upcoming deadlines on incoming requests and events.• Frequently used word processing, spreadsheet, database and presentation software.• Purchase and maintain inventory for Irregular Operations supplies as outlined in ExpressJet IROP Response Plan• Primary contact to coordinate special events for OSC team including rewards and recognition events and milestone service anniversaries.• Maintain high level of confidentiality.• Contact for conference room requests and conference call line requests or OSC team, Flight Operations team and Inflight Service.• Prepare letters, memos for signature that are FAA, SDOT or company related in nature.• Order OSC office supplies and provide back-up to Flight Operations and Ground Support teams supply ordering, if needed.

Peachtree City, Ga

• Managed office supplies, vendors, organization and upkeep.• Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.• Obtained signatures for financial documents and internal and external invoices.• Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.

Peachtree City, Ga

• Reviewed sales, customer concerns and new opportunities to drive business strategy at weekly planning sessions.• Assessed vendor products and maintained positive vendor relations.• Managed project deadlines and monitored milestones through completion stage.• Proofed and approved production and printing drafts of promotional materials.• Experience with advertising, public relations or online marketing• Develop and lead presentations, both for our internal teams and our clients• Managed time and client budgets on a variety of projects• Work with conference planning team to coordinate logistics and deliverables for trade shows. -Logistics can include: booking booth and meeting space, creation of registration badges, managing housing, packing and sending exhibition material from the warehouse and returning exhibition materials to the warehouse• Work with vendors, e.g. exhibit house, printers, etc., to ensure timely, cost-effective execution• Manage sponsorship schedule including working with internal partners on upcoming sponsorship activity, fulfilling logistical requests and updating spreadsheet with recent activities• Assist in creation and send of pre-show and post-show communications• Develop staffing and pre-conference training schedules• Travel to and support onsite execution and management of key events, including show set-up and take-down• Ensure processing of show leads in CRM system and distribution to sales force• Maintain show schedules, project checklist and processes• Directed planning, budgeting, vendor selection and quality assurance efforts.• Defined clear targets and objectives and communicated them to other team members.• Monitored timelines and flagged potential issues to be addressed.