Executive Assistant
CurrentProvide support to the President and Chief Medical Officer, and former Chief Operating Officer and Regional Chief Financial Officer, Administrators and Finance Officers working in the division. Maintain strict confidentiality of all subjects. Manage calendar and email. Offer feedback on issues pending in the organization. Attend meetings, prepare agendas, and provide minutes as required. Coordinate travel and conference schedules. Manage expenses and submit accurate expense reports. Maintain and foster relationships with direct reports as well as members of the community. Provide interim support for the department when a member of the support staff leaves the department or while another team member is on vacation. Improved the annual review process for physicians and advanced practitioners. Consolidated personnel records into an organized system and created a consistent process for off boarding employees. Created a checklist for contract renewals. Improved the desk manuals for all assistants and on-boarded all new employees to the MMA Administration office. Manage supplies and the respective costs to stay within or below budget projections. Developed a process for tracking and maintaining mandatory education compliance. Legal/Executive Assistant: Managed and processed all claims made against MHS-Good Samaritan Hospital. Obtained records and other materials in response to discovery. Drafted contract renewals and handled contract storage and archiving. Consolidated and archived policies and procedures. Scheduled interviews and depositions for outside counsel with current and former employees. Drafted contracts for professional services and vendors, coordinated signatures, and maintained renewal/archive records. Maintained control of internal documents using Time Matters software. Managed calendar. Tracked costs of suit and processed invoices for timely payment. Maintained continuing legal education transcript records for compliance.
