Bethany Gilbert-Jones Email & Phone Number

Los Angeles, Ca, Us

Los Angeles, California, United States

• Serve as main contact and gatekeeper for Construction Management (CM) Executive Team• Coordinate and manage correspondence, memos, emails, and phone calls for the CM Dept• Maintain strict confidentiality of communications and documentation• Calendar scheduling and organization for CM Executive Team• Provide ongoing proofreading and editing for CM Executive Team and marketing department for all print and digital materials• Business development research, networking activities, strategic direction, pursuit analysis• Document processing and management, DocuSign, license renewals• Proposal support including proofreading, editing, rewriting, and research for final drafts• Handle travel arrangements for multiple C Suite executives and staff• Ongoing management of meetings including tech and room setup, lunches, guest arrangements• Organize and run Monthly Management and Pursuits meetings for CM Executive Team• Conduct new-hire and intern orientations• Event planning, coordination and execution for CM team• Attend PR events for business development• Process expense reports for CM Executive Team• Office management including supplies, organization, staff relations, building badge processing, registering guests with security, parking access and validations• Department liaison between CM and other business lines and building staff• Invoice processing for main office and project sites• Check requests for sponsorships and special events• Manage tech equipment ordering, replacements and special requests for CM team• Order and manage special printing requests• Mail processing and distribution to CM team and project staff• Work with IT department to resolve issues for CM team• Report building maintenance issues to facilities management company• Completed the AECOM Accelerate Career Development Global Program, nominated by my EVP

Editing and proofreading services

Sherman Oaks, Ca

• Recruit, screen and hire new subcontractors and vendors• Maintain positive and productive relationships with current subcontractors and vendors• Coordinate, schedule and communicate with subcontractors and vendors for multiple projects• Established new filing system to organize and track subcontractors• Maintain online CRM for project management, scheduling, pipeline jobs, quotes, leads• Collect estimates for all stages of construction projects and draw up contracts for approved bids• Obtain necessary permits from various agencies for inspections and construction work• Work with inspectors, architects, engineers to comply with state codes and regulations• Communicate with clients to identify and resolve warranty issues• Conduct research when needed for project management• Run day-to-day operations of the office; ordering office supplies, technology for staff• Filing and record keeping to streamline project management process• Constant communication with staff, clients, subcontractors and vendors via email, phone and text.• Assist CEO with scheduling reminders, event and meeting registration, calendar management

• Assist clients at their homes with daily activities, grooming, bathing, feeding, medication• Light housework, meal prep, transportation/assistance with errands, appointments and activities• Responsible for daily logs and monthly reports regarding clients’ condition and care

West Los Angeles

• Managed office operations including phones, mail, email, billing/invoicing, client communication• Maintained complex calendars, meeting and appointment scheduling, agendas, note taking• Arranged domestic and international travel arrangements and itineraries• Proofread and edited all print and digital materials, SEO copywriting• Handled special projects, marketing materials, digital advertising• Produced, edited and updated website content and social media marketing campaigns• Prepared business documents, letters, and presentations• Assisted with meeting logistics, event planning, new client prospecting• Created and maintained prospective and current client database for marketing and mailings• Coordinated with subcontractors, booked new business• Increased website traffic by 32% from improved SEO content and targeted advertising

Beverly Hills, Ca

• Managed calendars and travel arrangements for multiple executives• Assisted with writing and editing of contracts, business documents, marketing materials• Generated website content, digital marketing, blog posts• Acted as liaison between CEO and employees, third party vendors, clients• Resolved client issues, client relationship management