Bethany Townsend, Bba, Pace Email & Phone Number

Waukesha, Wisconsin, United States

Madison, Wisconsin, United States

• Scheduling – annual reoccurring meetings for the four principle administrators and schedule meetings upon request.• Event Planning:o Leadership retreat – arrange venue, food, parking and set-upo Badger Challenge – sponsored by the UW Carbone Cancer Center. Elicit team name suggestions for bike/runner gear Work with the design company to create graphics for gear Obtain sample bike/runner gear for try on prior to ordering Provide DOM with link to our team store ,then distribute shirtso Partners in Giving Campaign – create various fund raising events to raise money for the campaigno Annual winter thank you luncheon for 90 central administration team members.• Travel expense reconciliation – ensure travelers meet submission deadlines for submission after travel by preparing initial expense reports.• Travel – book flights/hotels utilizing Concur travel software.• Purchase card management – weekly reconciliation for all charges on two purchase cards.• Project managemento Telephone service coordinator – point of contact for requests for all telephone changes. o Office key management – inventory keys to determine what is missing and needs to be replaced; order keys upon request for office space for 5 divisions located in the office building.o Physician Chart Weekly Reporting – breakout division reports which identify physicians behind in reporting and send to division chiefs for review.o Room reservation scheduling in UW Hospital and the Health Sciences Learning Center utilizing two different software programs.o Management of email lists for mass emails. Ensure content is appropriate for the audience.o Alliance for Academic Internal Medicine (AAIM) membership management, and conference registration.• Appointment letters – review letters from Human Resources (HR) for any errors, add signature for department administrator, update Excel spreadsheet and provide assistant administrator for research with a monthly report of all recent research hires.

Madison, Wisconsin Area

• Support the Wisconsin Commercial and Advantage teams by providing administrative support.• Prepare tax and assurance engagement letters for over 450 clients and manage the receipt of signed letters and proper electronic filing of the letters.• Provide support to the financial team in the preparation of financial audit reports. Ensure that proper formatting is used and edit all discrepancies; ensure that all totals are correct for the reports and finalize the reports. • Work as part of the team to reformat 1000+ financial statements to the current firm standard.• Set up clients in the Star system. Create projects for the new client for billing purposes.• Arrange special events for the teams and participate in the preparation of conferences.

Watertown, Wi

• Supported one Senior Vice President and four Vice Presidents in various locations throughout the US.• Expenses - Prepared and submitted expense reports and assisted with local client visits.• Scheduling – internal meetings interacting with peers from around the world. Client meetings to include obtaining meeting space, video conferencing, planning dinners and creating agendas and issuing meeting invitations.• Expense reporting - prepared and submitted expense reports for executives, as well as colleagues both domestically and internationally. • Event Planning - planned annual Global Sales Meeting for 150 sales executives. This included the organization of room selection, meal planning, team building activities, team dinner location and menu. • Travel - Booked domestic and international flights, hotels and car rentals utilizing Concur.• Assisted/trained colleagues, both locally and nationally, with the preparation and submission of expenses.• In-House Coaching Team – ◦ Auditioned and selected as a member of the Danville, IL in-house coaching team. ◦ Successfully completed a 40 hour “Train the Trainer” course.◦ Trained individuals on soft skills, resume writing for internal positions, email composition and general writing skills.• Lean Six Sigma tested.

Raleigh, Nc

•Tracks, analyzes and validates all program and tradeshow costs, monitors and coordinates invoice payments. •Arranges meetings and conferences related to international trade, planning guest speakers, agendas, scheduled break and lunch arrangements, create marketing materials, mass mailings, ordering printed materials, reporting and follow-up of invitations.•Schedule appointments for foreign trade representative (FTR).•Create itineraries & other travel documents for each FTR when working in North Carolina.•Prepares budget division authorization forms for staff travel by compiling the cost of each traveler’s meals, lodging, registration fees, if applicable and transportation.•Manages the Director’s calendar and responsible for scheduling appointments and meetings according to the Director’s instructions.•Interact with contacts from sponsor organizations.•Periodically meet with Assistant Secretary for Travel & Tourism to update on progress of show planning. Brief superiors on status of projects.•Plan all aspects of shows to include: determine meeting room needs, and luncheon room needs, selecting hotels and arranging for room blocks, hiring catering firms, selecting menus, arrange for delivery and billing, determine which speaker will speak at which location.•Interface with directors at state community college business schools to determine room needs and locations for annual Road Show.•Maintain vehicle assignment schedule, vehicle folders, log books and monthly vehicle report files.•Compile research data for analysis.•Manage intern program.•Interact with visiting foreign delegations to arrange meeting locations and security issues.•Assist business development managers with contracts on domestic & overseas tradeshows.