Beth Chaney Email & Phone Number

Saint Paul, Mn, Us

Greater Minneapolis-St. Paul Area

Responsibilities included:Manage staff access of 1200+ employees in strict compliance with company policy. Monitor tickets for all 6 clinics, the Fraser School, 4 corporate/admin sites, and 27 group homes. Implement proper procedures for activation/deactivation of fobs. Brainstorm with Operations and Facilities about outstanding tickets and plans for upcoming moves, remodels, or changes. Maintain and update Roster Maps and Emergency Evacuation maps for clinics and admin sites. Generate monthly reports with recommendations for preventive maintenance for the CFO and Facilities Manager. Key Accomplishments: Lead the Safety Committee as co-chair; manage the committee’s SharePoint page. Formulated a fob policy to guide staff in regard to level of access to facilities based on job duties, process for reporting of lost fobs, and protocols for emergency fob deactivations.

Harlem, New York

Supervised daily operations covering administration, procurement, property maintenance, and safety and security. Supported faculty and established positive relationship with scholars and families. Oversaw school improvements from bidding to completion. Negotiated with contractors to guarantee value for money and timely completion of projects. Communicated with vendors and building teams including Custodians, School Foods, and School Safety. Complied with federal food regulations on sanitation standards and student lunch eligibility. Performed basic site technology support and repairs. Key Accomplishments:Designed and implemented a Facilities Request tracking system to ensure efficiency in the process. Raised the level of trust with faculty, scholars, and families through close coordination, transparency, and excellent customer service.

Managed the CEO’s calendar, travel arrangements, and expense reports. Supervised the support team consisting of four administrative assistants. Set department priorities in weekly meetings. Liaised with the Board of Directors. Trained staff on evacuation procedures and earthquake safety. Key accomplishmentsStarted as a one day temp job that lead to becoming the "go to" person in the officeRevamped the support team, streamlining communications between departments

Managed the new hire safety orientation programRepresented URM in a partnership with WOW Jam that took supplies to Texas right after Katrina hit New OrleansMade daily job site safety inspectionsRecorded and managed all safety paperworkManaged all worker compensation claims, including accident investigationManaged the safety incentive program, with competitions, slogans and weekly health and safety tipsUpdate the ADA Compliance ManualUpdated the evacuation plan for main building and made evacuation cards for all staffWorked on evacuation plans for new 70 acre property with multiple buildings on siteWorked on updating the Injury & Illness Prevention ManualRan the Safety Committee Meetings with updates to senior managementAttended State Fund and OSHA workshopsCoordinated staff safety training on TB, TB Testing, and brought in White Memorial Med Center to do staff TB testing on site

Worked closely with CFO and President on Board Meetings, Finance Meetings and other meetingsCoordinated events, including set up, food service request, information packsHelped with the Facilities Committee Meeting, updating projects list that effected the buildingCo-chaired the Safety Committee to help raise workplace safety and evacuation plansCo-chaired the Social Committee to help coordinate quarterly staff appreciation eventsDaily duties as requested by the CFO

Worked with CFO on running weekly reportsHelped coordinate meetings for CFOMaintained files, correspondences, and invoicesWorked with upper management on department communications

Scheduled meetings and fielded incoming callsMaintained daily attendance sheet for all company employeesImplemented a system for ordering office suppliesMaintained accurate programming for fax machine