Beverley Sharp Email & Phone Number

Hybrid

Remote

Remote

Dubai, United Arab Emirates

Gatekeeper to the Regional Managing Director of MENAP&T.Diary and inbox management, including responding to e-mails on MD's behalf.Travel arrangements.Preparation of monthly reports to Senior Management.Event organisation.Visa arrangements.Expense claims.Minute taking.Scheduling appointments.Background research and findings presentations.Management of office leases in MENAP&T Region.Liaising with Co. Sec, Legal, Marketing, Design, and Executive Teams… Show more Gatekeeper to the Regional Managing Director of MENAP&T.Diary and inbox management, including responding to e-mails on MD's behalf.Travel arrangements.Preparation of monthly reports to Senior Management.Event organisation.Visa arrangements.Expense claims.Minute taking.Scheduling appointments.Background research and findings presentations.Management of office leases in MENAP&T Region.Liaising with Co. Sec, Legal, Marketing, Design, and Executive Teams in United Kingdom.Main point of contact for Facilities Management Team.Company license and renewals.Develop policies and procedures.Ensure NDA's and Contracts are in place working closely with Supply Chain.PowerPoint presentation preparation.Bespoke and specific bid submission content preparation.Template design.Proof reading of bid submissions and supporting documents.Attending client kick-off meetings.Completion of RFI's and RFP's.Build relationships with operational managers and support functions.Preparation of materials for marketing events, presentations and client meetings. Show less

Dubai, United Arab Emirates

Private PA.Property portfolio management.Petty cash management.Expense claims.Diary management.Reservations and event organisation.Management of business e-mails and any related follow ups.Scheduling and managing appointments.Medical expense claims.Co-ordinating guest logistics.Booking flights and accommodation.Obtain Visas for travel.Management of 2 housekeepers and 2 drivers.Conduct appraisals/performance management.Hard and soft copy… Show more Private PA.Property portfolio management.Petty cash management.Expense claims.Diary management.Reservations and event organisation.Management of business e-mails and any related follow ups.Scheduling and managing appointments.Medical expense claims.Co-ordinating guest logistics.Booking flights and accommodation.Obtain Visas for travel.Management of 2 housekeepers and 2 drivers.Conduct appraisals/performance management.Hard and soft copy filing.Background research.Management of BVI companies.Head of Administration.Management of Administration team of 6 (including HR Manager).Manage and renewal of all the group companies’ licenses and ensure that all these companies are compliant with the requirements of the relevant jurisdictions/authorities.General office management.Supervise and co-ordinate office relocation/fit out works.Logistics and supply chain.Develop policies and procedures and ensure implementation.Oversee the company HR function from A-Z.Liaise between employees and senior management.Ensure that the company has adequate health and safety policies and procedures and they are administered and enforced.Management of company vehicles.Company event organisation. Show less

Dubai

Arranging travel, visas and accommodation.Organising and maintaining diaries and making appointments.Carrying out background research and presenting findings.Making private purchases, overseeing shipment and arrival and taking stock of inventory and replenishing same where necessary.Administer petty cash, expenditure reimbursement and credit card reconciliations.Management of household staff and drivers.Conduct appraisals, recognise good performance and address issues of… Show more Arranging travel, visas and accommodation.Organising and maintaining diaries and making appointments.Carrying out background research and presenting findings.Making private purchases, overseeing shipment and arrival and taking stock of inventory and replenishing same where necessary.Administer petty cash, expenditure reimbursement and credit card reconciliations.Management of household staff and drivers.Conduct appraisals, recognise good performance and address issues of underperformance.As required, assist with the selection, recruitment, training and development of staff.Organise special occasions and events such as team-building and seasonal celebrations.Event planning.Office management.Private shopping.Running errands.Processing expenses.Organising and liaising with third parties.Occasional international travel to assist with projects and holiday cover for other offices.Project Management.Work within the operations budget and develop future budgets with Finance.Liaise with the Private Office as and when required.Being involved in decision-making processes.General administration.These duties are not limited. Show less

Dubai

Selling or leasing of properties within a specialised area of Dubai.Calling and prospecting potential new clients (buyers & sellers).Listing of new properties including attending appraisals.Dealing with new buyer inquiries including gathering requirements and offering any matching properties.Coordinate viewings and attend to show potential clients.Service existing buyers and sellers keeping them update to date with market activity and any new interest or properties on the… Show more Selling or leasing of properties within a specialised area of Dubai.Calling and prospecting potential new clients (buyers & sellers).Listing of new properties including attending appraisals.Dealing with new buyer inquiries including gathering requirements and offering any matching properties.Coordinate viewings and attend to show potential clients.Service existing buyers and sellers keeping them update to date with market activity and any new interest or properties on the market.Keep up to date with the market including new developments and market legalisation.Act as an intermediary in negotiations between buyers and sellers, agreeing a price, closing and finalising contracts. Show less

Dubai

Administer contract database of the project, handle drafting letters to client, suppliers and third parties.Maintain contract administration files and database, delay and variation order logs, templates, methods and processes.Draft variations and contractual amendments.Interface with project commercial disciplines re invoice payments, change orders and processing.Ad hoc reporting for project management.Assist Legal Counsel to review, understand and comply with the main… Show more Administer contract database of the project, handle drafting letters to client, suppliers and third parties.Maintain contract administration files and database, delay and variation order logs, templates, methods and processes.Draft variations and contractual amendments.Interface with project commercial disciplines re invoice payments, change orders and processing.Ad hoc reporting for project management.Assist Legal Counsel to review, understand and comply with the main contract specific terms and conditions.Assisting with facilitating project bonds, guarantees and insurances required by main contract and from all subcontractors. Show less

Dubai

Principal focal point of contact for all HR administration issues for expat employees.Administer HR related documentation such as offer letters, contracts of employment, exit correspondence etc.Ensure the Orion expat database and the expat HR documentation filing systems are up to date, accurate and comply with relevant legislation.Provide HR support, advice, counselling to employees and line managers, explaining policies and procedures in an effective manner.Assist in the… Show more Principal focal point of contact for all HR administration issues for expat employees.Administer HR related documentation such as offer letters, contracts of employment, exit correspondence etc.Ensure the Orion expat database and the expat HR documentation filing systems are up to date, accurate and comply with relevant legislation.Provide HR support, advice, counselling to employees and line managers, explaining policies and procedures in an effective manner.Assist in the development of expatriate HR policies and procedures and ensure full and effective communication of these to all expats.Prepare management information reports pertaining to costs and relevant KPI's of expat employees.Oversee preparation of the monthly payroll.Manage the absence and vacation recording systems.Provide support in investigations for disciplinary and grievance procedures.Assist in HR management improvement initiatives such as organisational development, resource planning, succession planning, performance management, training.Manage new start process from offer letter through to joining instructions and induction. Show less

Aberdeen, United Kingdom

Responsible for the supervision of the Human Resources administration function (manage a team of 5).Provide general administrative support in the annual compensation review process each year, as required.Generate and distribute UK-based compensation review letters each year.Administer ad-hoc compensation updates / amends / additions.Investigate and administer new benefits as and when required. Data Management & System Administration - HR.net General recruitment… Show more Responsible for the supervision of the Human Resources administration function (manage a team of 5).Provide general administrative support in the annual compensation review process each year, as required.Generate and distribute UK-based compensation review letters each year.Administer ad-hoc compensation updates / amends / additions.Investigate and administer new benefits as and when required. Data Management & System Administration - HR.net General recruitment administration and coordination, as required.Assist the HR Business Partners with graduate and intern recruitment administration and coordination, as required.Provide the HR Business Partners with research support (recruitment, salary survey, benefit, etc).Minute the HR Ops Meeting / HR Managers' Meeting.Maintain the HR Contacts database.Co-ordinate the processing of expenses for costs incurred by graduates.Assist in compromise agreement administration. Administer maternity leave in line with policy, including meeting with employees, risk assessments, date calculations, etc.Ensure that all relevant employee documentation and sign-offs are received and verified timely and accurately.Ensure that all systems are updated accurately with personnel changes.To ensure all relevant documents for example contracts, letters, etc. are generated, checked and distributed efficiently and accurately, following personnel changes.Set up new hard copy files for all new Group region employees.Co-ordinate the employee-related administrative work involved in inward and outward TUPE transfers.Be responsible for administering the vetting of employees within the Approved Persons Regime.Request and consequently chase up outstanding documentation from employees; contracts, acknowledgements, etc.Efficiently manage the recruitment and graduate recruitment mail-in boxes.Record accurate recruitment costs for all UK vacancies. Workload Co-ordination Payroll - International Payrolls Show less