Office Manager for Property Management company overseeing 5 apartment complexesPayroll through ADPQuickbooksAccounts Payable and ReceivableBank ReconciliationsHR Compliance

Handles all HR needs, payroll, tax preparation/payment, and organizes all company financial data in QuickBooks. Responsible for accounts payable and receivable utilizing aging reports. Creates ad hoc reports for CEO. Performs month end bank reconciliation. Oversees client services and vendors for television network shoots. Maintains database of company 1099 employees and vendors. Oversees all office and staff issues. Maintains client project schedules. Manages contracts with office vendors, service providers and office lease. Achievements:· Transitioned company to QuickBooks in-house payroll and bookkeeping.· Implemented state and federal compliance HR procedures across company

Successfully maintained vendor pricing agreements for National, House, and school accounts, including interpreting the agreement for relevant content, loading the agreement, utilizing V Lookups, and properly storing vendor agreements and related documents electronically. Promptly responded to inquiries on vendor bill backs and disputes. Achievements:· Voluntarily absorbed position of Contract Coordinator for school accounts in September

Successfully managed 2900 foodservice and retail accounts. Expertly recorded all revenue related transactions such as bank lockbox, wire transfers, and mailed payments. Closely monitored compliance of all deviated pricing contracts. Thoroughly prepared margin analysis reports for CFO. Achievements:· Accurately prepared monthly accounts receivable reconciliation and journal entries. · Collaboratively liaised between other company departments and customers to resolve short pay issues. Skillfully coordinated with auditors during semi-annual reviews. · Successfully trained and supervised accounts receivable assistants. · Accurately reviewed and analyzed Dun & Bradstreet and Seafax reports for new and existing customers to determine credit worthiness. · Tactfully contacted customers regarding delinquent accounts and successfully negotiated payment arrangements with customers.· Requested by management to handle the monthly settlement report, monthly A/R reconciliation and month end close out based on performance. · Successfully cross-trained assistants on scanning checks, processing cash receipts, ROSS Gembase, and handling collection procedures.· Worked with sales to identify and collect duplicate/unauthorized deductions which resulted in reduction in short pay balances.· Assisted in training new Regional Managers on A/R issues to ensure consistency. · Assisted in annual sales staff training to educate staff on short pay resolution, collections, deviated pricing and accruals. · Assumed collection responsibility for 20 key accounts ($100K accounts).· Part of the team that transitioned from Wachovia to Regions banking.

Responsibilities included assessment of psychiatric and medical risks/needs of those who presented for care; provision of treatment recommendation, immediate patient/client disposition, arranging hospital transfer/discharge, making outpatient referrals, and/or making connections to other community agencies and resources. The position also required, internal marketing, effective communication with physicians, efficient communication with referral sources, and overall excellent service to patients and other callers/visitors.