Beverly Keys Email & Phone Number

Houston, Texas Area

General administrative duties including phone mangement, filing, faxing, copying, ordering catering and office supplies, coordination of shipping/receiving, mail, reprographics, facilities and other services * Works with HR to provide new-hire on-boarding * Extensive calendar/time management including priortizing and scheduling/rescheduling appointments, meetings, and conferences for multiple individuals * Makes arrangements for visitors; prepares SAP expense reports and CATS SAP timekeeping; verifies and processes billings and invoices * Develops and maintains departmental files and records in accordance with ConocoPhillips record retention policy * Prepares, coordinates and manages travel itineraries and plans, both domestically and internationally * Understands corporate travel policy as well as passport and visa requirements on international travel * Maintains SharePoint/website information and various Outlook distribution lists * Coordinates conference calls, video conferences, and on/off-site meetings for a globally diverse organization * Coordinates all types of office moves (on-site, off-site, out-of-state and overseas) * Plans and implements department events * Acts as the "eyes and ears"; providing input and feedback to the Manager on all matters

Houston, Tx

Provided high-level administrative assistance to the General Manager * Worked on sensitive and confidential information with limited supervision * Assisted global projects network leads in preparing and coordinating technical face-to-face meetings * Provided administrative support for the Worldwide Projects Learning Conferences * Provided administrative support for Managers within Projects department * Interacted with internal staff and external business contacts * Scheduled meetings as well as catering arrangements, maintained meeting agenda and materials; resolved conflicts as necessary, documented and distributed meeting minutes * Collected, standardized and organized monthly and quarterly reports as required, i.e., projects status reports * Created, revised, and maintained various types of documents, presentations, and spreadsheets (Microsoft PowerPoint, Excel, Word, Outlook) * Created, managed and maintained various SharePoint and Intranet sites * On-boarding for new hires / transferees and coordinated their office moves, including office/computer set-up * Prepared, coordinated and managed travel itineraries and plans, both domestically and internationally as well as prepared trip expense reports * Understood corporate travel policy and passport / visa requirements on international travel * Scheduled candidate interviews and arranged travel as needed * Managed office supply inventory and ordered supplies as needed * Set up information in SAP to process invoices and assisted with invoice processing involving SAP * Facilitated the DRM (Document Records Management) process for Projects, including keeping staff groups' shared documents well organized and compliant, developing and administering document and record processes and procedures * Facilitated and promoted the annual records organization campaign * Maintained master records lists * Performed GRL role as required * Provided back-up support to SVP when requested * Executive-level Administrative Assistant

Houston, Texas

Assisted four (4) project directors on special projects as needed * Prepared management presentations and acquisition proposals * Maintained list of qualified property buyers and affiliated client databases * Prepared and assisted with graphics and reproduction of offering materials for major divestments * Performed research of potential acquisition targets and divestment candidates * Maintained and periodically published internal/external A&D statistics and metrics * Organized and maintained files for outside submittals and completed transactions * Acted as liasion with domestic and international business units, as well as with various external contacts * Handled administration of Section 1031 like-kind exchanges * Provided administrative support, including invoice processing, project cost tracking and analysis * Arranged domestic and international travel reservations * Prepared general correspondence and reports * Screened outside phone calls and referred calls to proper project director or business unit

Houston, Texas Area

Loan ProcessorLoan Processing SupervisorIn-house Mortgage CounselorAssistant VP, Quality ControlDocument Preparation Administrator

B.S., Interdisciplinary Studies

Certification, Paralegal