Beverly Mccall Email and Phone Number

Supervise and manage daily operations of Accounting Department Team (Accounts Payable, Accounts Receivable, Cash Management) Process and reconcile a wide variety of accounting documents such as invoices, billings, cash receipts, vendor statements and journal entries.Reviews and keep records of Warehouse Inventories and Staff inventories for monthly budgeting purposes.Assists with Human Resources by providing support for onboarding, benefits, payroll discrepancies, and Yearly benefit enrollment.Assists Controller on Month End close, reporting requirements and reconciliations.Maintain all Treasury records for branch and compare monthly bank reconciliations and any necessary adjustments.Reconciles Collections and Bad Debt accounts on Monthly basis to ensure corporate standards are being met.Prepares employee compensation using payroll software UKG (Approving Timesheets, PTO, Entering Commissions into UKG)Trains staff on new and existing Accounting procedures implemented by Corporate

Ensured cash was updated daily to include uploading electronic payments and updating deposit log to show incoming funds.Posted cash correctly to customer accounts and identified any funds coming in for tax payments, buybacks, and misc. accounting activity.Balanced checking accounts weekly to ensure all funds received have been applied.Managed small balance adjustments (relative to application of cash) by creating journal entries and other entries to move cash per gaap standards.Managed application of credits to all accounts via NetSuite accounting softwareManaged unapplied cash and unidentified cash (need to identify the right customer/account and then invoice)Contacted customers for remittance details.Collaborated with other internal team members to identify, address, and resolve cash related items.Created new training materials for incoming team members and implemented the training program for Collections dept.

Analyzed client account status to provide Collections Manager with information for credit reviews.Complied with company policies, procedures, and regulations to ensure clients are keeping Credit guidelines.Collaborated with clients to collect, advise, and maintain current balances on accounts. Assisted clients by sending statements and completing credit applications, applying waivers to the accounts as necessary Documented and forwarding customer requests for billing disputes or changes to the account to the appropriate team members.Collaborated with sales team to ensure customer requests are managed in a timely manner.

Analyzed Financial data to help resolve client issues for existing and new clients. Complied with federal, state and company policies, procedures, and regulations to ensure clients are keeping GAAP guidelines. Accounting lead on the Customer Support team that collaborated with various depts to ensure customers success rate is high. Assisted clients with Processes for Accounts Receivable, Accounts Payable, Property Management and General AccountingDocumented and forwarded customer requests for modification or enhancement to the appropriate team members.Trained and maintained written guidelines for incoming Staff as well as provide written documentation to clients and training materials as needed

Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.Classify, record and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.Process Accounts Receivable, Accounts Payable, Purchase Orders and Work OrdersReceive, record and deposit cash, checks and vouchers.Comply with federal, state and company policies, procedures and regulations.Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, payroll, accounts payable and receivable, and profits and losses.Code documents according to company procedures.Reconcile or note and reports discrepancies found in recordsHandle payroll processing, working with third party payroll service. Create and maintains labor distribution spreadsheets and other related payroll records.

Generate and distribute invoices Follow up, collect and allocate payments Keep billing systems up to date Carry out account reconciliations Perform billing, collection and reporting activities by deadlines Collect data and generate key metrics monthly Communicate with clients and customers face-to-face or via phone, email or mail Investigate customer concerns and queries and resolve them Process adjustments to accounts Prepare deposits for the bank Maintain accounts receivable records in customer files Compile an aging analysis on accounts receivable Investigate and solve payment discrepancies Follow established procedures for processing of cash, receipts and other transaction data Assist with the end-of-month closing of accounts & systems

Proactively review, audit, and resolve all outstanding balances on accounts, including requesting required copies of invoices and monthly statements from vendor. Document all associated research and communication with vendor in resolving outstanding balances in a timely mannerPrioritize invoices according to cash discount potential and payment termsProcess check requestsMonthly accrual preparation for expenses not invoiced1099 maintenanceProcess and accurately apply all incoming payments for all customer accounts from various sources including: live checks, credit cards, Paypal, ACH, and wire transfersContact customers as required regarding questionable payments and resolve based on departmental proceduresRevise and maintain cash application policies and procedures to ensure changing business requirements are met and policies and procedures are in accordance with GAAPAssist Controller with month and year end proceduresAd hoc projects as assigned by the Controller, COO, and/or CEO

Manage all account payable processes such as batch returns and printing checks. Monitor and resolve all account payable issues and administer all invoices for vendors and non vendors. Develop and maintain professional relationships with new vendors and handle all inquiries from customers and employees. Coordinate with vendors to recover all overdue paymentsAssist Chief Accounting Officer with various accounting procedures during Tax and quarterly deadlines. Monitors cash balances and prepares daily check deposits

Verify requisitions for goods and servicesPrepare invoices for customers (20-30 weekly)Apply cash payments Make Collections calls on outstanding payments

Receive and process invoices coming into organizationHandle workers travel expenses invoicesProcess on site worker certifications into databaseCodes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.Handles all vendor correspondence via phone or emailPrepares non-inventory purchase order requisitions.Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.Investigates and resolves problems associated with processing of invoices and purchase orders.Prepares batch check runs, wire transfers, and ACH transactions. Assists with monthly status reports, and monthly closings. Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures. Monitor intracompany accounts and oversee reconciliation between various locationsReconcile bank accounts Assist with annual budgeting processPrepare any miscellaneous corporate journal entries

Answer and direct telephone trafficGreet persons entering the organizationOrganize mail and other mail related packagesComplete timesheets for ALTA on site workersReceive and process invoices coming into organizationHandle workers travel expenses invoicesProcess on site worker certifications into databaseDaily office duties

Highlights:Communicated effectively with multiple departments to plan programs for potential students and prepared welcome packages for new students. Established strong relationships to gain support and effectively achieve results.Helped coordinate recruitment events (average of 2 large gatherings per year) that contributed to consistently high enrollment levels.Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests; screened and transferred calls; and prepared official school correspondence.Earned excellent marks on performance reviews, with citations for excellence in areas including work volume, accuracy and quality; ability to learn and master new concepts; positive work ethic; and commitment to providing unsurpassed service.

Promoted the integration of all aspects of campus life and assisted in the establishment of a environment that is supportive of the educational objectives of the college for a 20-person hall through personal, academic and social advising, enforcing policies and procedures, and developing and implementing diverse programming.Organized Student housing accommodations and maintained on call after hours service to student residents.Served as liaison between students and staff and communicated important news and issues.

Advised customers of merchandiseAssisted customers in cash transactionsOrgainzed merchandise