Beverly Squires Email & Phone Number

Toronto, Canada Area

Greeting and directing guests for the President and his Directors Read all email to identify actions/meeting dates, etc.Discuss actions arising from meetings, and where appropriate take action upon selfTrack actions to close outIdentify meeting request invitations and discuss acceptances/declinesReview and maintain schedule on a daily basis, focusing on time management and prioritizing high level and critical meeting requirementsLook ahead on weekly and monthly basis to… Show more Greeting and directing guests for the President and his Directors Read all email to identify actions/meeting dates, etc.Discuss actions arising from meetings, and where appropriate take action upon selfTrack actions to close outIdentify meeting request invitations and discuss acceptances/declinesReview and maintain schedule on a daily basis, focusing on time management and prioritizing high level and critical meeting requirementsLook ahead on weekly and monthly basis to ensure booking of travel in timeFollow up on meeting actions as directed by President and using own initiative in his absence to ensure that actions are followed through to ensure completion and correct parties are informedAttending key meetings as and when required and producing minutesProof-read and ensure attention to detail/quality of final presentationsCoordinating all signature/approval requests directed to President and support DirectorsScreening venues and restaurants for conference and dining facilities prior to confirming bookings for dinners, Conferences, Special Events etc.Working with HR for service awards, HR initiatives, etc. Working closely with Segment management team for other related initiative.Miscellaneous administration responsibilities for the departmentWorking with Accounts Payable Department for Data input and Problem Solving with vendors Show less

North York, On

C-Level Support to the Construction Manager and two Assistant Construction Managers, their teams of engineers, inspectors for the HWY 407 Station and the Northern Tunnels.Monitoring and analyze the performance of two individual projects ensuring all documentation is in order and meets TTC / TYSSE (Toronto York Spadina Subway Extension) standards. Stringent documentation protocols must be followed for when working with this public company. Working with Share Point and CM12 software products… Show more C-Level Support to the Construction Manager and two Assistant Construction Managers, their teams of engineers, inspectors for the HWY 407 Station and the Northern Tunnels.Monitoring and analyze the performance of two individual projects ensuring all documentation is in order and meets TTC / TYSSE (Toronto York Spadina Subway Extension) standards. Stringent documentation protocols must be followed for when working with this public company. Working with Share Point and CM12 software products you must be completely focused and accurate. Recording Meeting Minutes is also a very important part of this position. Your team relies on you to be accurate and timely with the distribution of these documents.As an accomplishment I developed a process / protocol that has been published and adopted by the TTC and is included the TYSSE (Toronto York Spadina Subway Extension) Construction Manual that was released in March 2011. Comments from Semi Annual Performance Review 2013VP of Construction Comments: Beverly exhibits strong technical skills, competence and capabilities required for her position. She has developed effective working relationships with her colleagues, contractor staff and client staff. She is solution-oriented and works with all parties to develop and implement solutions to technical and administrative issues. She is dependable and reliable and works efficiently and independently as necessary. Beverly has shown initiative, technical competence and commitment to client satisfaction in her development of a SharePoint confidential document filing / storage system. Beverly is a strong performer and is a key member of her project team. Show less

Hwy 407 Vauagh, On

As the Executive Assistant (POA), I provide C-Level Admin Support. I report directly to the Construction Manager for the HWY 407 Station and The Northern Tunnels project for the expansion of the Toronto York Spadina Subway Extension Project. Under the direct supervision of the Construction Manager, my position provides administrative and technical support not only for him but also currently to the following personnel : Two (2) Assistant Construction Managers, Three (3) Engineers, Fifteen… Show more As the Executive Assistant (POA), I provide C-Level Admin Support. I report directly to the Construction Manager for the HWY 407 Station and The Northern Tunnels project for the expansion of the Toronto York Spadina Subway Extension Project. Under the direct supervision of the Construction Manager, my position provides administrative and technical support not only for him but also currently to the following personnel : Two (2) Assistant Construction Managers, Three (3) Engineers, Fifteen (15) Inspectors, Two (2) SEM Engineers, and supported by Three (3) Construction Clerks. I process a variety of confidential and general correspondence letters and internal memos and reports for the Construction Manager and other field staff including agendas, Minutes of Meetings, Instruction Notices to the Contractor, Deficiency / Non Conformance Reports, Facsimiles, Payroll reporting etc. This may involve compiling and / or verifying information, typing drafts and proof-reading for accuracy, formation, grammar, punctuation, etc., in accordance to TTC standards and procedures. I am also required to compose replies to routine correspondences for the Construction Managers signature. I am tasked to managing / coordinate office document control and preparation for off-site storage. In addition to the above, I must order all office supplies and coordination of office equipment supplied by TTC and the Constructor for the satellite offices. Performance Review 2015: Beverly has made positive progress on her 2015 goals associated with employee management and relationship development, provision of ad-hoc IT and procedural support. Her skill set around managing CDs/DC/DRB process (including compiling info for DRB/legal consumption). Her processing construction claims is highly developed. She has initiative, is committed to client satisfaction, and works with all parties to develop and implement solutions for all aspects. She is dependable and reliable. Show less

Chrysler Building, Brampton On

As the Site Administrator I was responsible for many processes during the work week. I processed Letters, Transmittals, Memos, Meeting Minutes, Schedule Meetings, Daily Reports, managed the RFI log, and the COR Log, Cost Cod Log, Data Communications (DSL, T-1, Dial-up), Network Server Computers and Office Equipment. When assisting the Construction Manager I was responsible for reviewing, analyze and interpret complex documentation, creating Purchas Orders, Work Releases and process… Show more As the Site Administrator I was responsible for many processes during the work week. I processed Letters, Transmittals, Memos, Meeting Minutes, Schedule Meetings, Daily Reports, managed the RFI log, and the COR Log, Cost Cod Log, Data Communications (DSL, T-1, Dial-up), Network Server Computers and Office Equipment. When assisting the Construction Manager I was responsible for reviewing, analyze and interpret complex documentation, creating Purchas Orders, Work Releases and process invoices. Twice a week I was tasked with payroll administration. I collected and process timesheets for the payroll head office department. Show less

Resolute Bay , Nunavut

Kenn Borek Air Ltd. covers the globe with sophisticated aviation equipment and instrumentation, with the professionalism that has made them the world's best.While working with Kenn Borek Air Ltd. I had the privilage of working in Nunavut at the Resolute Bay Office as the Office Manager / Business Manager. A very rewarding position, I would like to return to this positin in the future.

Cape Dyer, Baffin Island, Nu

I provided site wide Office Management and Administrative support for the site Construction Manager and his supporting staff. SNC Lavalin payroll was also a very important component of my duties. Being a remote site always made processing electronic data a challenge. I also organized daily activates at the remote work camp (150 men) in the Arctic Circle/ Nunavut. During the winter months (in Toronto) I was responsible for sourcing companies to supply the site with food, catering services… Show more I provided site wide Office Management and Administrative support for the site Construction Manager and his supporting staff. SNC Lavalin payroll was also a very important component of my duties. Being a remote site always made processing electronic data a challenge. I also organized daily activates at the remote work camp (150 men) in the Arctic Circle/ Nunavut. During the winter months (in Toronto) I was responsible for sourcing companies to supply the site with food, catering services, office supplies and equipment. During this process I took lead role in negotiating our catering service with Aramark Foods and our air transpiration with Kenn Borek Air / Unalalik Aviation from Iqaluit Nunavut to Baffin Island Nunavut. I was tasked with assisted the Project Manager to organizing and ensuring the correct amount of trades were on site ensuring the project schedule was maintained. This also included working with the trades parent companies to ensure flights and connecting flights were organized to meet our charter airline schedules. At times the weather did not always cooperate, as the constructor our (my) responsibility to make alternate arrangements for hotel accommodations either in Nunavut or across North America wherever needed. This project finished in 2009. When we were vacating the site, I organized with the assistants of my office clerk the exit of 130 personnel. Documentation, office equipment, food supplies, health and safety supplies, parts for vehicles, etc. To ensure the safest exit from the site, I organized 10 flights on this day. We were pressed for time due to weather moving quickly. We were successful and all were safely back in Iqaluit for the night (the entire town was sold out due to your site closing) waiting for their connecting flights the next day Show less

Portlands, Toronto, On

I was responsible for provide administrative duties for the Manager and entire team in the Health and Safety Department. I generated reports for head office corporate safety managers, and Coordinating Incident / Major Root Cause Review Meetings. I prepared weekly/monthly/quarterly safety audit reports for OSHA /WSIB. Working with SNC Lavalin head office Health and Safety department, I update the Site Specific Policy Manual. I attended and participated in the onsite Health and Safety… Show more I was responsible for provide administrative duties for the Manager and entire team in the Health and Safety Department. I generated reports for head office corporate safety managers, and Coordinating Incident / Major Root Cause Review Meetings. I prepared weekly/monthly/quarterly safety audit reports for OSHA /WSIB. Working with SNC Lavalin head office Health and Safety department, I update the Site Specific Policy Manual. I attended and participated in the onsite Health and Safety meetings. One of my very important responsibly was to Activation of Emergency / Evacuation alarms / Sirens on site and coordinating emergency 911 information. Show less

North York, On

Provide Executive Assistant duties for the Principal of the Toronto officeProvide Administration Assistant support for (4) four Sub ConsultantsManage calendar/schedulesConference callsCoordinate travel arrangements for all Consultants in Toronto OfficeAssemble/Process Expense accounts/verification Assembly of month-end timesheetsDetailed project managementPreparing contracts for Principal/Client signatureAccounting Pads’Invoicing and other bookkeeping… Show more Provide Executive Assistant duties for the Principal of the Toronto officeProvide Administration Assistant support for (4) four Sub ConsultantsManage calendar/schedulesConference callsCoordinate travel arrangements for all Consultants in Toronto OfficeAssemble/Process Expense accounts/verification Assembly of month-end timesheetsDetailed project managementPreparing contracts for Principal/Client signatureAccounting Pads’Invoicing and other bookkeeping duties for month end as neededWorking closely with a printing house for detailed printing jobs for the delivery of Functional Program/Master Program / Master Plans to our clients at Ministry of Health and around the worldReception/switchboardGeneral office dutiesCustomer Service Show less

Markham, On

Managed the creation, data entry support and transmissions of approximately 50 corporate data promotions per monthAnalyzed data from promotions, and supported a team of seven data entry persons, ensuring there were no errors of any kind to all promotions before transmissionDeveloped a formal checklist that reorganized the promotion process and ensured all steps were completed in the required order prior to transmission and signage to storesKey support person in the promotions team… Show more Managed the creation, data entry support and transmissions of approximately 50 corporate data promotions per monthAnalyzed data from promotions, and supported a team of seven data entry persons, ensuring there were no errors of any kind to all promotions before transmissionDeveloped a formal checklist that reorganized the promotion process and ensured all steps were completed in the required order prior to transmission and signage to storesKey support person in the promotions team with expertise using the Visual Lansa software packageCreated training presentations in PowerPoint for administration for the Visual Lansa packageEnsured all promotional items were linked to the Air Miles Loyalty Management Program and entered into the system, verifying, and then uploading for the weekly & monthly flyerCoordinated the physical transmission of all promotional data to the 377 participating corporate storesPays close attention to policy, protocol and procedure for any and all P.O.S updates introduced into the AS/400 system, whether, maintenance or promotional communications/transmissions Show less

Business Administration, Computer Tech

Bachelor Of Business Administration (Bba), Business Administration And Management, General