Administrative Assistant Iii - Social Work Division - Institute Of Living
CurrentProvide comprehensive, high level organizational and administrative support to three Program Directors, who oversee nine mental health services within the division. Report to Director of Child & Adolescent Services Division. Lead professional administrative staff with the daily operations of an outpatient clinic. Contribute to the smooth flow of nine mental health services within this division. Prepare licensure applications, compile required documents, and submit documents for approval to the hospital CEO. Human Resource Functions Responsible for arranging coverage for other Administrative Associates by internal or external assistance. Timekeeper for various departments time card systems. Organize and take part in staff yearly performance appraisals and staff development. Department liaison with Human Resources. Division Family Medical Leave (FML) Coordinator for over 300 staff Department Coordinator for Family Medical Leave (FML) – of the Healthcare Provider Certificate. Within past year, given responsibility for inputting Open Requisitions into Taleo Applicant Tracking System. Administrative Associate – Child and Adolescent Residential Program (1996-1999)Served as Administrative resource for staff. Monitored program supply budget. Processed requisitions for various forms of reimbursements. Created and implemented documents to meet the needs of the program. Tracked expenditures, receipts and proper record keeping enabling weekly budgetary flow. Unit Secretary – Child and Adolescent Inpatient Unit (1994-1996)Worked under the direction of a Registered Charge Nurse or Unit Manager. Performed delegated functions and provided assistance to healthcare team, patients and families. Completed admission process including medical records information and dietary needs. Obtained signatures on forms and organized patient charts. Maintained patient records for a unit of 14-20 patients. Maintained confidentiality of all patient information.
