Bev Stokes Email and Phone Number

Work alongside the Managing Director for UK and Ireland providing executive assistance with all aspects of his day. Duties include extensive, pro-active diary management; attending meetings both with him and on his behalf, taking accurate minutes and managing their distribution and any action points arising from said meetings; organisation of travel mostly within the UK; preparation of documents and presentations for various meetings; organisation of weekly and monthly management meetings both… Show more Work alongside the Managing Director for UK and Ireland providing executive assistance with all aspects of his day. Duties include extensive, pro-active diary management; attending meetings both with him and on his behalf, taking accurate minutes and managing their distribution and any action points arising from said meetings; organisation of travel mostly within the UK; preparation of documents and presentations for various meetings; organisation of weekly and monthly management meetings both in person as well as via telephone and video conferencing facilities; expense management and reconciliation; act as first point of contact for all facility-related issues and liaise with building facilities manager to ensure timely resolution. Show less

Provided executive assistance to Board and ExCo members

Supported the Editor-in-Chief with the management of a constantly changing schedule; extensive liaison with editorial heads of department as well as other key members of staff on his behalf; document preparation for various meetings; travel research and compilation of detailed itineraries; organised town-hall meetings with guest speakers and ensured attendance of all staff; assisted in the organisation of various events including one held at Ronnie Scotts unveilling new drone technology and how… Show more Supported the Editor-in-Chief with the management of a constantly changing schedule; extensive liaison with editorial heads of department as well as other key members of staff on his behalf; document preparation for various meetings; travel research and compilation of detailed itineraries; organised town-hall meetings with guest speakers and ensured attendance of all staff; assisted in the organisation of various events including one held at Ronnie Scotts unveilling new drone technology and how it could be used for not only news gathering, but also for advertisers.In addition, I provided PA support to three consultants with diary management and travel bookings. Show less

Extensive liaison at all levels throughout the London office in regard to IT Training requirements for the global rollout of Office 2010 as well as BAU. Deputised for team leader enuring trainers were assigned to appropriate courses based on their experience and strengths as well as ensured continuity for attendees of courses with more than one session.

Proactively managed complex and constantly changing schedules for five senior executives including telephone and video conferencing across various time zones; expenses management; document management within Sharepoint; creation and distribution of various minutes and followed-up action points; compilation of weekly and monthly reports for various meetings; oversaw the process for new starters within IT department. In addition I worked alongside the IT Finance department assisting in the budget… Show more Proactively managed complex and constantly changing schedules for five senior executives including telephone and video conferencing across various time zones; expenses management; document management within Sharepoint; creation and distribution of various minutes and followed-up action points; compilation of weekly and monthly reports for various meetings; oversaw the process for new starters within IT department. In addition I worked alongside the IT Finance department assisting in the budget process with the creation of templates, formatting complex documents, liaised with department heads and other senior management to ensure adherence to budget procedures and managed accurate budget submissions. Show less

Following the closure of an area of the business I was asked to remain with News International to oversee the financial responsibilities associated with the winding-up of the publication.Prior to this, my main duties / key achievements were:Diary and email management on behalf of the Managing Editor.Accompanied and represented the Managing Editor in various meetings, accurate minute taking and managed action points that arose. Confidently ran his office in his… Show more Following the closure of an area of the business I was asked to remain with News International to oversee the financial responsibilities associated with the winding-up of the publication.Prior to this, my main duties / key achievements were:Diary and email management on behalf of the Managing Editor.Accompanied and represented the Managing Editor in various meetings, accurate minute taking and managed action points that arose. Confidently ran his office in his absence.Influenced design and managed the roll-out of new HR / Financial operating system.Reduced business risks by implementing disaster recovery programme.Awarded financial authority for invoices, timesheets, expenses, purhcase orders and other contributor payments..Produced regular financial management reports for senior executives based on weekly costs associated with relevant publication.Developed and maintained business relationships with various suppliers.Managed successful office relocation of 200+ staff. Show less

Extensive PA duties to both Vice Presidents as well as supported the Technology Team. Constant liaison between London and Amsterdam offices. In addition to this, I was also the first point of contact for all IT queries and provided basic level support to all staff including Execs.