Bharat Kumar Prajapat Email and Phone Number

executive Support: Provide high level of Administrative support to Management including Calendar Management, scheduling Meetings, appointments and Conference call for Executive. Send reminder and follow up on important dates and deadlines. Act as a point of Contact between executive and internal and external stock holder. Prepare reports and documents for executive meeting.❖ Office Management: - Maintain and organize an efficient office working environment, including managing office supplies, equipment and office vehicle, Coordinate office event and meetings.❖ Team Management: Supervise and coordinate the activities of operational staff, Train and mentor team members to ensure they meet performance standards. Schedule and assign tasks to team members to meet operational goals, Monitor staff performance, provide feedback, and conduct performance evaluations.❖ Data Management: Maintain and update confidential files, record and databases as well assist in research, data analysis and report generation as needed.❖ Communication: Managing incoming and outgoing communications on behalf of Management, screen and prioritize phone calls and email, handling routing inquires.❖ Project Coordination: Assist in the planning and execution of special projects and initiatives. Collaborate with cross functional team to ensure project milestones are met.❖ Finance Support: Assist in budget planning & Contract Valuation and ensure operations stay within the allocated budget. Monitor expenditures and reduce operational costs where possible.

Support to Senior Management: provide analysis information and recommendation for decision making advice for monthly Business Organization (MBO) Key Performance Measures (KPM) Action Plan of Team, Security Awareness, updating Key Performance Indicated (KPI) of Senior and drafting emails and letter for senior management.Calendar Management Provided support to manage calendar, scheduling meeting, Audits, visit, Inspection, preparing minutes of meeting, report.Supervision and coordination: Supervise administrative staff, delegate task, setting work scheduled and ensure administrative policies and procedures for efficient and adherence to company standard.HR Operations: Maintain and update employee records in HR System as well Physical also, Prepare Daily Time and Monthly Time Sheet, Employee Rooster for shift worker employees, employee leave plan as well their leave, sick leave and tracking of approval and absence from work.Recruitment and Onboarding Support: Oversaw the recruitment process for Contract manpower and onboarding process for new employees, including scheduling inductions, collecting required documentation for Visa Stamping and Gate Pass Procedure and ensuring a smooth transition into the company.Training and Event Coordination: Coordinated the training sessions, seminars, HR events, on job training (OJT) HSSE Courses, Personal Development Training (PDP) Courses,Support Project Deliverables: Develop the strong working relationship with client, Consultant, Contractor and Subcontractor, external parties to ensure a collaborative approach for project coordination and timely completion.Administrative support to Department: provide direct administrative support to department heads and senior management, handle sensitive or confidential information with discretion, assist with organizing and prioritizing task for top management.Facilities Management: - Coordinate with external venders for office maintains, organizing office space, managing supplies.

Support all internal and external HR-related inquiries, requests and maintain digital and electronic records of department.Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.Coordinate training sessions, seminars, HR events and maintain agendas.Supporting staff recruitment processes, including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews.Preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage.Supporting and coordinating the onboarding process for new starters, including scheduling of inductions.Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system.Dealing with day-to-day HR queries, scheduling of periodic staff reviews across all departments, including probationary period reviews.

Provides high-level administrative support and assistance to the Operation Manager.Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.Maintain accurate and up-to-date office files, records, all document Related to Transport Co.Performs additional duties as assigned by executives related to department.