Reporting to: DirectorHandling Purchase- Machinery, Spares, Chemical and CoalNew vendor RegistrationCorrespondence between party and our actual userQuotation comparison for all purchases and find the best discounted rates to process furtherMake technical clearance for material as per requirementMail as asked by Directors and for all purchase related concernContact to parties for Invoicing and dispatch on regular basisTake Note for Debit Notes or Credit Notes on return of materialLooking for transportation as and when requiredContact to Store Departments for actual requirementReport to Director for all purchase except routine purchasePreparing Purchase Order as per their instructionTrace Material till it reached at plantArrange repairing of the material that sent to Head Office from PlantReport from Navision- Pending indent, pending purchase Order and others as requiredContinuous contact with parties regarding their payment follow ups and try to satisfactorily answer them.Payment follow ups with Account departmentLooking for chemical stock on daily basis and PO accordinglySolve Queries from Audit DepartmentArrange Invoicing from Parties if not received on timeCorrespondence with Store DepartmentSupport all department if they have any requirement from our vendor i.e.- various certificate, GST queries etc.Maintain proper documentation

Handling day to day activities of fertilizer divisionTake order from dealers, distributors and supply accordinglyTrack delivery status of order.Prepare invoices and keep record of all transaction.Maintain data of clientsFollow up with clients for payment.Coordinate between Clients and Management.Coordinate between sales team and ManagementTrack daily report of sales team.Involved in all other activities related to the division

Administer all aspects of general office coordination.Sort, process and authenticate applications, receipts, expenditures, forms and extra documents.Maintain office schedule to synchronize work flow and meetings.Responsible for maintaining the records of office inventory.Responding the mails of clients and other office staff on behalf of management.Responsible for handling the petty cash and keeping the record of expenses.Maintain all leave records and provide regular updates to management as required.Coordination between clients and management.

Handling Petty Cash and keeping the recordPreparing and analyzing accounting records and financial statements reportsEstablishing table of accountsAssigning entries to proper accountsHandling ledger accounts and keeping the check for any invoices or paymentsPrepared salaryResponsible for all other office expenseAssist Account manager in preparing monthly expense sheet, budget and other project cost sheets