Bianca Ruff, Phr Email & Phone Number

-Process new hires, transfers and change job transactions in Workday for the AMERICAS (US, Canada, Mexico & Brazil) - Configure, maintain and support Core HCM modules - Configure, test, validate and implement changes in Workday testing environments - Create Workday user guides for employees, managers and the People Ops team - Create customized reports as requested by business leaders - Perform weekly audits of data entered and interfaced between systems - Process EIB loads for mass transactional uploads - Troubleshoot and resolve system issues - Ensure data accuracy and confidentiality of HR data within the system - Work with HR, IT and Benefits teams to gather requirements for system enhancements - Support the onboarding process for new hires, ensuring a smooth and positive experience - Host new hire orientation on a weekly basis - Assist to execute I-9 Employment Eligibility Verification / E-Verify process for all new hires and rehires - Prepare offboarding documents for employees exiting the company (voluntary and involuntary terminations) - Prepare confidential employee-specific documents for severance agreements and other projects - Training lead for the People Operations team - Respond to Servicenow ticketing system to resolve routine HR problems and respond to inquiries from employees - Monitor and reverify employee’s work authorization documents

- Process employee lifecycle events including hires, promotions, transfers, & terminations- Action on compensation changes, one-time payments, manager reassignments & employee contact information as needed- Create positions & job requisitions- Ensure data accuracy when transacting in Workday by running reports on a weekly basis to audit data- Run ad Hoc reports as requested by HRBP’s & other business partners- Open and manage JIRA Tickets - partnership with global on Workday issues and roll out enhancements within the system- Testing in Workday Sandbox tenant for new Workday roll outs- Support annual compensation review with Promotion letters & data changes in Workday- Creation of Workday user guides- Troubleshoot Year End Retrospective issues for employees and walk through how this is completed- Collect hours for California vacation payout annually- Support Workday with new integrations / roll outs including being a testing lead- Create Offer Letters / Transfer letters / Promotion Letters & send out via DocuSign- Initiate investigative consumer reports with Datascreening- Set up & track new hires with clothing allowance by partnering with CHANEL finance team- Own and manage all corporate & retail new hires calendar invite for New Hire Orientation on bi-weekly basis- Host New Hire Orientation on bi-weekly basis- Create & own common retail & corporate onboarding calendars- Pull weekly report for corporate & retail new hires to provide to IT- Handle & process seasonal temp employee hires through CoWorx- Prepare & send separation documents for employees- Prepare severance agreements (as needed)- Set up and process outplacement services as needed (Lee Hecht Harrison)- Setup and process COBRA as needed (Health Equity/WageWorks)- Partnership with IT on equipment return for employees leaving the company- Update budgets on positions prior to employee vacating role to ensure accurate budget is being reflected in the budget at year end

- Provided a premium, upbeat and positive client experience at all New York Red Bulls home matches and other select events - Greeted all VIP guests, assist with check-in, escort to seats as needed, and interact with all premium clients to ensure each guest’s experience at Red Bull Arena is first-class and memorable- Acted as a fan ambassador for the team and is responsible for fan interactions before, during and after the match (or event)

- Created onboarding schedules for new hires (this involves meetings with upper management and team leaders to align on expectations).- Managed Outlook calendars to schedule meetings and book meeting areas in the office- Coordinated and scheduled travel plans for staff and players.- Assisted the Human Resource department with special projects and powerpoint presentations. - Assisted the Human Resource department with payroll and I-9 filing.- Greeted clients and applicants as they enter office; assist various departments with hiring process.- Answered all incoming calls and transferring them to appropriate staff members.- Performed general administrative duties (filing documents, stocking supplies and monitoring equipment).- Prepared recruitment and selection materials (e.g. application packets).- Assisted with the testing process for applicants. - Registered new hires into payroll.

- Assisted with payroll for retail employees including data entry, enrolling new employees in ADP Workforce Now & updating employee profile changes - Full cycle recruitment for all retail & corporate roles including posting positions, screening resumes and conducting phone and in person interviews - Drafted offer letters and confidentiality agreements for new hires - Conducted timecard audits for time & attendance when needed for all MaxMara retail locations - Aided in creating progress reports for northeast, west coast and outlets - Participated in bi-weekly touch bases with regional managers - Aided in annual performance review for northeast, west coast and outlets - Handled employee relation inquiries as needed

- Assist the SVP of Human Resources with special projects and confidential assignments.- Conduct background & reference checks for HR new hires.- Prepare onboarding materials including onboarding agenda, DocuSign and system software access.- Collaborate with IT to ensure all devices are set up prior to the start date of new team members.- Complete SAP forms for medical reimbursements, tuition reimbursements, transfers & termination forms for executives and active employees.- Heavy calendar management.- Coordinate and submit medical expense reimbursements & expense reports.- Draft and issue confirmation of employment letters to employees on request.- Maintain all HR employee records & paperwork.- Update Organizational Charts for corporate offices including the U.S. & Canada

Talent acquisitionTraining and onboarding new hires for seasonal positionsInterview multiple candidates for different roles in the company Schedule and manage special events and award ceremonies for employeesEnsure all reports are successfully photocopied and kept for store access as well as sent to IDS system