Bibi Alli Email and Phone Number

Greets and checks in patients, schedules appointments and procedures, performs clerical duties. Compiles patients’ charts; transcribes physicians’ orders, collects medical records, orders supplies, and input labs using Powerchart software.

Long Island State Veterans Home. 100 Patriots Road, Stony Brook, NY 11790 Administrative Assistant June 2012 - PresentAssist with the admission process to ensure that documentation requirements are fulfilled. Screening of potential candidate for temporary or permanent residency. Conduct tours of the facility to family members of potential candidate for residency. Setup and maintains employee and volunteer personnel files. Setup up employee and volunteer health appointment for medical screening. Setup files for archiving. Assist the Medical Director with various administrative tasks for example timekeeping for the Physicians and Physician Assistants, transcribe minutes of medical meetings, order office supplies. Sort and distribute all daily incoming mail.Facilitate with payroll distribution and make sure financial transacts are properly updated and recorded. Update financial records with recent transactions and changes. Enter and manage Accounts Receivables and Accounts Payable in a timely and accurate manner.

• Provided administrative/secretarial support to the Planning and Zoning & Engineering department.• Responsibilities included: Updating department’s website and Facebook on a daily basis.• Prepared a variety of written and oral correspondence; produced confidential reports, and minutes of meetings. Created effective PowerPoint Presentations.• Successfully planned and executed the Planning & Zoning Commission’s monthly meetings and annual retreats.• Provided assistance to the public in the planning process: accepted, verified, and logged applications. Distributed applications for staff review, maintained user fees, scheduled, collected and recorded application fees for annexations, rezonings, variances, special exceptions, plan reviews and other planning department functions, and maintained safekeeping procedures for the same.• Maintained the Planning and Zoning department filing system ensuring information is up to date and accurate and retrieved materials and data from department computerized and manual filing systems.• Extensive knowledge of zoning, municipal, and administrative codes, and public information process as well as an understanding of the responsibilities of the developers.• Was directly responsible for updating any changes to the zoning and land use map using the GIS system.• Assisted in making amendments to the sign ordinance and any other where applicable.• Was responsible for reviewing and approving of all permanent/temporary signs, banners as well as special event permits.

Ricoh Business Systems – 33 Maiden Lane, New York, New York 1995 - 2000Senior Administrative Assistant to the Director of Sales• Assistant to the director of sales• Was responsible for the daily operations of the office.• Responsibilities included: processing of all orders in connection with the rental of facsimile equipment to Chase Manhattan (nationwide) and the sale, lease and/or rental of copiers to Bowne Business Solutions, Con Edison, The City of New York, MSKCC and NBC etc.• High volume of customer interaction, problem solving, getting equipment to various locations including out of state for next day delivery.• Assisted the Manager and Director of Sales in many aspects of maintaining customer satisfaction.• Provided the monthly closing statement figures.• In charged of the phone system and ordering of all office supplies and brochures.• Arranged flights, hotel accommodations for out of state visits.

Wells Fargo Alarm Services, New York, New York 1991 - 1995Administrative Assistant• Heavy volume typing of contracts, proposal, renewals and U.L. Certificates etc, also support for the collections department.• Recorded all sales by each sales representative and customer service representative.• Kept a log of all contract types, monies etc. give weekly and monthly totals to regional sales and branch manager.• Operation of fax machine, Word Perfect 5.2, Lotus 123, experience with IBM-3178 online system (computer affiliated with main frame computer).• Entered new jobs, renewal, and cancellation of contracts.• Distribution of contract folder to appropriate departments.• Heavy phone contact with subscribers and prospective customers.

Selected as troubleshooter to handle customer relations.Successfully scheduled appointments for customers utilizing IBM CRT.Selected as customer service representative of the month for six consecutive months for outstanding productivity and quality of work.Successfully trained and motivated five new employees by providing support and guidance.Resolved customers billing account resulting in reduction of 72% unpaid account.Coordinated 126 technicians paperwork on a daily basis balanced their collections and input their timesheets for payroll on a weekly basis.