Billie O'Brien Email & Phone Number

San Mateo, California, Us

San Mateo, California, Us

Implementation of GC Pay trade partner payment application system including training company wide. Banking management: ACH/Wire transfers, cash management entries, notification of deposits. Assist the Project Accounting team with all inquiries and work along side Operations teams on challenging projects. Assist AP team in training and processing of AP invoices, managing aged invoices and special requests. Administrator in Timberscan and GC Pay systems managing employee access and worflows. Final approval of all GC Pay invoices as well as monthly billing allocations and accruals. Worked along side controller to obtain and organize audit requests to ensure a successful audit process. Perform all tasks as required to assist accounting team.

San Mateo, California, Us

Perform task of Project Accounting in addition to mentoring peers. Providing additional support to ensure accuracy in the check run processes confirming compliance standards are met. Assisting Project teams in all things accounting and providing support to management as required to ensure accurate closeout of projects.

San Mateo, California, Us

Processing of Trade Partner payment applications ensuring billing to project owner as well as full compliance per Truebeck standards. Reconciliation of owner billing including posting of the invoices and payments. Issuance of Trade Partner payments upon funding and collection of all applicable sub and tiered vendor releases. Provided reports and recons as requested to assist with all things accounting.

Effectively took on Olson’s Contracts, Billings and Accounts Receivables department to bill out $65m in 2017. Provided excellent work in a complete package, allowing for straight forward processing and timely payments.• Contract and Change Order processing from receipt to execution. Drafting/Execution of Sub-Contracts.• Procured Insurance, Bond, Billing, OCIP/CCIP requirements, Preliminary Information, etc. from incoming contracts, processed and managed as needed.• Implemented and managed multiple spreadsheets tracking contracts, cash flow, insurance, A/R, bonds, change orders, prelien info and more. Allowing for a seamless tracking system accessible to all involved.

Excelled in managing Olson Steel’s Accounts Payable department through their best and worst years. Working collectively with management and vendors to ensure invoices, PO’s and payments were processed efficiently. • Processed 1,500 – 2,000 invoices monthly through a dual approval system and Timberline entry.• Completed weekly check and credit card payments including Cash Flow reports, four to eight weeks out.• Annual processing of 1099’s, year end closing and audit assistance.• General office management, payroll assistance, fleet management, event coordination and more.

Us

Effectively processed vehicle warranty claims from entry to payment electronically to General Motors. Managed the warranty schedule including payments, adjustments and re-submissions for additional payment.-Management of repair order hard copies including verification of all required documents and vehicle history reports. -Coding of repair orders with standard allowances, as well as providing complete back up for any additional payments requested.-Worked closely with Mechanics, Service Advisors, Service Management and GM Representatives to process claims.