Business Administrator
• Support HR/Line Manger with the daily raising of Purchase Requisitions• Load Purchase requisitions on to ER System once approved by relevant manager(s)• Book in site services before invoices arrive in order to keep invoice queries down• Ensure accurate archive documentation of all orders are raised• Load weekly daily and weekly budget reports • Working with Tensor Time & Attendance load all annual leave/absences/training days • Collate daily/weekly/monthly absence reports through time and attendance system• Update personnel training and records and load documentation onto time and attendance system• Management of Bi-Weekly Occupational Health Nurse Appointments incorporating annual health surveillances • Adding new starters/leavers RTW’s, Sick notes and other relevant documents onto T & A System• Sorting and distribution of payslips• Co-ordinate site visits/tours and provide hospitality, lunches, refreshments, room bookings • To identify training needs and co-ordinate training activities in line with the annual PDR process and plant requirements in conjunction with HR & EHS Manager• Source training providers, book courses and compile joining instructions to staff in a timely manner• Regularly update and maintain skills matrices working Managers and Shift Managers• Ensuring the expiry of any certifications/licences are flagged 2 months prior to expiry dates• Daily maintenance of reception are including signing in sheets/visitor & Contractor passes and telephone lists are always updated regularly• Distribute PPE to shop floor staff and keep records in order to not exceed allowance.• Controlling and inputting invoices on to an in-house system in order for finance to process in a timely manner• Manage CB Purchase Ledger Emails• Scanning invoices in query onto in house system in order for cost centre managers to clear there discrepancies before finance process• Journal Audits/Top & Bottom Claims and all folder filing and archiving
