Billy Robison Email & Phone Number

Bethesda, Md, Us

Dallas, Tx, Us

LTK is seeking a seasoned executive assistant to support 3 General Managers (C-Suite Executives) to bring organization, administrative and operational acumen to their offices. The ideal candidate will be a quick study, a fast thinker, a self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.What You Will Do- Manage an ever-changing calendar, including vetting and prioritizing meeting requests and coordinating conference calls, meetings and large business unit events- Handle a heavy volume of requests from internal and external stakeholders including, but not limited to, answering inquiries, resolving problems, and making appropriate referrals- Attend key meetings, take notes, manage agendas and track action items- Perform other ad-hoc duties as required, including but not limited to: prepare various reports and presentations, update listservs, track invoices, contracts and days off (vacation, personal, sick), etc.- Help plan and coordinate events such as offsites, town halls, lunches, dinners and social gatherings- Prepare and submit expense reports- Develop and maintain strong relationships with key contacts of various levels within and outside of the company- Maintain confidentiality and handle sensitive information- Support NYC office location - oversee launch details and set-up logistics, coordinate office snacks and supplies

Chicago, Il, Us

The Business Services and Outsourcing (BSO) Regional Operations Coordinator provides project management and operational support to leaders in assigned offices and region(s) in the BSO practice by using and managing administrative resources, systems, procedures and policies to execute, manage, monitor and complete regional and office-specific initiatives.Manages the BSO Regional Practice Finance & Administration function, including:-Compiling regional practice financial reports and metrics using firm financial system information-Working with Practice Partners and office leaders to research and investigate financial metric variances and provide insights to the practice partner-Assists in preparation of client billing and invoices as well as the collections process-Drives and manages multiple strategic, simultaneous internal projects for the BSO Regional Practice including managing team members to accomplish project objectives and delivering work products that meet or exceed project requirements and meeting deadlines-Manages projects and team resources closely to ensure timely completion and alignment with practice quality standards-Provides comprehensive operational support of National initiatives and processes-Maintains CRM opportunities and contact lists for assigned regions-Performs and monitors client acceptance procedures-Assists client facing team with ensuring compliance in engagement policies and procedures-Assists with monitoring and improving data quality of the various BSO client databases-Drafts and proofs engagement letters to clients-Produces a variety of materials including but not limited to letters, interoffice communications, confidential presentations and reports-Assists in conference and meeting management-Participates in proposal and presentation coordination and processing, including working with the Sales Enablement and Business Development team from planning to production of proposal materials

Boston, Massachusetts, Us

- EA to multiple partners, including fully supporting the Global Client Team Chair as she transitioned into the Global CMO. Tasks consist of organizing extensive international travel, complex client meetings, detailed finances/timesheets, and adhering to governmental regulations.- Act as primary point of contact for high-profile clients, while working with their offices to secure meetings/offsites/workshops.- Plan, design, and execute multiple offsites and workshops - including location scouting, menu-planning, and onsite support for the entirety of the events. This includes carrying out a monthly regional Public Sector meeting from start to finish.- Execute international multi-day team events, acting as as the sole point of contact on all logistics.- Compile and compose extensive briefing documents for board meetings, worldwide officers conferences, and global marketing/client meetings.- Maintain database of thousands of clients/contacts; organizing consistent outreach to high-ranking contacts and running the CMO’s social media.- Collaborate with partners on various projects, including drafting communications to prominent clients, planning event strategies, building out client/internal timelines, and liaising with external teams to ensure success.

New York, Ny, Us

- Supported 2 C-levels and 7 VPs, coordinating multiple departments through managing administrative and operational tasks- Scheduled internal/external meetings and maintained department heads’ calendars- Planned, coordinated, and executed corporate events including meetup groups, Hackathons/Code Rages, company happy hours, breakfast meetings, etc.- Organized logistics for events: booking space, catering, audio/visual equipment setup for off-sites, meetups, trainings, meetings, dinners- Processed extensive travel itineraries and expense reports- Supported recruiting department throughout the interview process, and assisted with onboarding new hires- Communicated initiatives and managed direct relationships with all stakeholders, vendors and staff on behalf of the CTO and CPO- Trained and onboarded incoming Admins on EA procedures, event management, finance reporting, travel arrangement, and facility protocol

New York, Us

modomodo is a global software company based in New York City, which works with our enterprise customers on engagement marketing: we support our customers in creating brand loyalty and delivering consistent 1-to-1 consumer experiences across all digital touch points and devices. Our Engagement Marketing Platform – with its built-in processes, workflows, and data – gives enterprises the ability to build and monetize relationships by creating personalized, in-context experiences. Our enterprise customers, in both commercial and non-profit sectors, gain the functionality and flexibility to interact directly with consumers, prospective consumers, and the marketplace; create marketing campaigns; and drive business programs, all leading to consumers buying more, buying more often, and buying higher margin products. modomodo was founded in Milan and has many customers across a number of industries throughout Italy. With its global expansion, modomodo is providing its platform and functionalities to enterprises in North America, Europe, and beyond.

Bellshill, Lanarkshire, Gb

• Manage daily office operations while holding a dual role as the Executive Assistant to the Head of Human Resources• Supervise relationships with vendors that provide essential services for office (A/C, catering, building management, landlord, network, etc.) and handle invoicing/payment.• Organizing and assisting in essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling • Act as Fire Warden and Certified in CPR/First Aid for NYC Office. Work with appropriate personnel to maintain a healthy and safe work environment• Collaborate with Facilities Manager to organize Holiday Parties and Company Picnics.• Volunteer on two Committees: Best Place to Work and Health and Safety

Bellshill, Lanarkshire, Gb

• Prioritized and managed the Chairman’s daily needs, including household maintenance, office scheduling and meetings, dietary and health needs, family travel and calendars, and private files. Confidentiality and privacy were paramount.• Produced upscale events twice a year for Chairman and VIPs of competitors/partners in NYC. Hired staff, conceived menus, tracked against budget, negotiated contracts, and organized space. Directed events on site.• Gathered and consolidated reports from offices around the world for presentation to Chairman and other VIPs.• Managed 3 month renovation project for the Chairman in his absence, that included extensive research on construction and remodeling to very high and specific standards.• Supported Grant family members and shareholders when assistance in confidential travel or meetings was required.

Bellshill, Lanarkshire, Gb

• Coordinated activities of 10+ separate brand teams, while supporting VP of Brand Marketing.• Handled the smooth operation of VP’s business, including extensive scheduling, organization of business travel, and calendar maintenance.• Produced correspondence, in addition to highly detailed monthly Exec Meeting presentations.• Traveled to multiple markets as ambassador for William Grant & Sons brands, working to get placements in on and off-premise accounts for high-end spirits.• Consolidated and edited reports for multiple teams, for presentation to outside agencies.• Screened phone calls, greeted principals and visitors, and repied to emails and correspondence on behalf of the VP of Brand Marketing.• Temporarily took over as Executive Assistant for SVP of Marketing, as role was backfilled, while maintaining all other responsibilities.

Bellshill, Lanarkshire, Gb

• Organized yearly brand planning for 10+ high end spirit brands, coordinating with multiple agencies and participating in meetings regarding event strategies for each brand.• Presented weekly reports on event evaluations to brand teams, including data on attendance, costs, and performance against the regions KPIs.• Worked alongside Director of Events to produce yearly National Company Meeting for 3 years, coordinating travel, accommodations, and onsite execution of the 5 day meeting in multiple locations.• Arranged and executed Marketing Team offsite meetings• Supported the development of new event tracking website that consolidated data on the 6000+ events that WG&S executed yearly.

• Recruited Serbian students through local University to study performance in both film and theatrical styles.• Expanded work with local students to include fine-tuning of English language, utilizing modern and classic theatrical works to compliment their studies.• Developed curriculum and reading lists to further students’ independent studies.• Created original pieces for my students’ studies and auditions.

• Participated in all aspects of bringing a full production from concept to closing night, including fundraising, directing, performing, writing/adapting, and theatrical construction.• Researched and replicated historical elements of classical theatre, with specific regard to dialect, social customs, and mannerisms.• Helped implement educational programs for ages ranging between Pre-K through the early adult levels; through both educational productions and classes.• Involved local communities in Pennsylvania, New Jersey, and New York City in the programs offered by Tempest, both through community service, educational outreach to public school systems, and interactive involvement with local children to make them not only audience members, but also entertainers themselves.

Toronto, On, Ca

• Handled the administration of two major computer systems (PMAT and TTMS) for an international corporation.• Integral in reviewing process for thousands of employees, which then reflected on their furthering of their careers and salaries.• Thoroughly proficient in all elements of workplace computer software, including Word, Excel, PowerPoint and Outlook.• Worked under an umbrella of multiple managers, all of whom required different skills and confidentialities, thus requiring a strong sense of integrity and multitasking ability.

Long Island City, Ny, Us

• Acted as liaison between multiple construction companies and the DDC at Ground Zero• Handled administrative duties, including: filing, phones, schedules, computers and faxes, office database management.• Organized and compiled files used in on-going investigations of legal disputes• Inventory ordering and financial management

Charleston, Sc, Us

• Worked as a science and theatre instructor for the Charleston Public School System as a member of Project Artistic (government funded arts initiative), teaching in grades K-5 through High School.• Developed the company’s first film acting course, and became the first film instructor for the Charleston Stage Company.• Filmed and edited “Hashbrowns,” CSC’s first student produced film.• Starred as an actor in multiple productions, helping CSC have one of its most successful seasons to date.