Birgit Mathys Email & Phone Number

Geneva Area, Switzerland

Saint-Prex, Switzerland

internal meeting management incl. phone & video conferencing set-up with Arkadin & WebExcoordination of travel arrangements including visa applications, flights & accommodation and expense reportspurchase requests & orders using the Oracle purchasing systembudget management support to the team, ensuring accuracy and compliance to processes with an enhanced focus at quarter-end and year-endcongress and external meeting supportmaintenance and optimisation of the different Brand Web Sites using SharePoint 2013 and restructuration of the team share on the global serverentire administrative & technical set-up for new team members & interns ensuring smooth integrationcreation and update of worldwide product contact list and e-mail distribution lists

Coordination of activities and deliverables of department Leadership teamReconciliation and tracking of budget between different locationsPlanning and organisation of logistics for department meetingsSetting up travel arrangements for Head of department as well as for a team of up to 35 people located in GenevaManagement of Lotus Notes agenda of department headHandling of Purchase Orders using “SAP ERP Financials”Organisation and participation in Leadership Team meetingsCreation and update of different trackers i.e. trainings & travel, headcounts & contractors

In charge of the organisational coordination between the GCSP and approximately 300 guest speakers, from various environments, invited to give lectures to the main courses of the Centre (governmental representatives, militaries, academics, diplomats, civilians).Head of two teams in charge of speakers, participants, courses and the Centre’s reception.

Head of the organisation of Alumni events; for maintaining and further developing the relationship between the Centre and its community for some +1000 Alumni.Organisation of the 15th anniversary of the GCSP incl. a conference for over 300 people.Organisation of Alumni events of up to 300 people in Geneva and other European venues.Day-to-day-communication with the Alumni community.Responsible for the improvement and maintenance of two Alumni contact databases.

Geneva Area, Switzerland

Major organisator of events from 60 to 650 participants within the “European Events Group”Research of appropriate venues in Europe corresponding to the profile of the event and complete realisation of the meeting.Establishment and management of budgets of up to $ 1 million.Negotiation with the contracted suppliers on site (directors, hotels, exhibition/conference centres and agencies).Designing the layout of event related WEB sites in co-operation with the technical department.Recruitment of co-workers

Geneva Area, Switzerland

Technical advisor for the company’s collaborators, resolving problems and finding solutions by phone and at the customer’s workplace, in order to find the proper solutions to hardware and software issues (technical support).Advising the users related to the applications in use (user support).

Zug, Switzerland

Trainer and technical advisor for an application for hotel businessResponsible for the customers of the French part of SwitzerlandHardware and software installations in hotels located in Switzerland and GermanyTrainer for the staff especially with the installed applicationsTechnical assistance to the company’s customers by phone and on site

Geneva And Lyon

Berlin Area, Germany

Assistance to the hotel owner in managing the reception and the hotel staffManagement and organisation of the group reservations/staysControl of the daily turnover, the billing and debtor processTrainer for the apprenticesSet-up of the reception of the new acquired Hotel AvantgardeMain responsible for the introduction of new IT tools and staff trainingRecruitment of co-workers

Hotel Management School Diploma, Hotel Management

Graduation From High School, High School Diploma