Reporting directly to the CEO and Senior Vice President Point of contact of Company Board Directors and Shareholders Schedule meetings, appointments and travel arrangements and itineraries (rental cars, hotel / accommodation, transfers, flights) Receive and screen phone calls and redirect them when appropriate Replying emails and sending correspondence (Adobesign) on behalf of the CEO / CompanyOrganizes clients / company confidential records on soft and hard copies and files accordingly for easy retrieval Preparing staff salaries through the WPS (online banking) Assists on preparations of presentations during board meetings Assists on client and supplier agreements (Engagement Letters, NDAs) Keeps tracks of expiring KYC documents for investors and shareholdersPrepares Invoices and reconciles office and personal petty cash for monthly financials and prepare documents needed for yearly audit Coordinates / follow up with clients, suppliers and contractors for payments Coordinates, receives, distributes local / international couriers Informs PRO on processing Visas, medical, emirates ID of joining employees Record and update employee files (visas, leave, tickets, insurance, passports, NOCs)Monitor and process company trade license renewal and expiring contracts and other license and approvals as required by licensing bodies (e.g DED, SCA, RAKFTZ) Keeps track of expiration and process renewals of Visas, Club/organization memberships, Passports, Insurances (Medical/Motor), tenancy contracts and third-party agreements Updates the IT on website content changes / revisions (articles, news, photos, awards) Coordinates schedule of driver for pick up or dispatch of documents Updates client and contact database Maintains office equipment and procurement of office and pantry supplies Handles general administration and overall secretarial duties ensuring smooth running of the office day to day

Reporting directly to the President and Board Directors Day to day point of contact for members and companies or individual interested in joining the organization. Organizes Board Meetings, prepares Agenda and Minutes of Meeting. Updates Membership Database, Chapter website and Newsletter. Typing correspondence and maintains copies of all Chapter files and records. Sends Invoices, Receipts and ensures all cash and cheques are handed over to the Chapter Treasurer. Process, coordinates and updates the UK Affiliate on membership status and monthly reports of the Chapter. Assists the Accounts Department on membership fees and collections. Coordinates Chapter events (Talks/Forums/Socials) and disseminates information.

Reporting directly to the Managing Director and Chairman Responsible for the Chairman's files and calendar. Monitors incoming and outgoing cheques. Preparing WPS, Statement of Account for various Project related expenditures in assistance to the Accounts Department. Preparing letter and email replies, receiving / transferring phone calls and faxes to persons and departments responsible. Reminds significant dates and deadlines for meetings, travels, urgent letters that requires immediate reply and documents that needs to be processed on or before due dates. Responsible for receiving and sending couriers locally and internationally. In charge of the procurement of office supplies of the company. Handles general administration and overall secretarial duties ensuring smooth running of the office day to day, diary management/coordinates schedule of meetings travel arrangements and appointments Efficient filing system of company records including incoming and outgoing correspondence in soft and hard copies, statement of accounts, cheque copies, receipts & invoices for future reference and easy retrieval maintaining confidentiality when required.

Reporting directly to General Manager and CEOPreparing the monthly Wages Protection System (WPS) of the Company.Preparing correspondences and reports related to submission of material submittals, request for quotations and replies to incoming letters and memorandums. Prepares Company Memos as per instruction and assisting the HR Department for staff / workers personal files updates of records (Visa & Passport Expiry, Leave applications). Assisting the accountant for the petty cash, invoices and monthly time sheet and payrolls of the employees. Data analysis for the daily and weekly installation reports and site diaries of project relating to Etisalat.Support staff to Human Resource Department for the preparation of all documents and requirements asked by the Ministry of Labor for newly hired / cancelled / terminated employees.In charge of the renewal and record keeping of company vehicles and staff insurances and tenancy contracts of some properties rented.Updates the company profile, projects and all company employee file as needed.Maintains confidentiality and security of Company files and Employees records.

As an EXECUTIVE SECRETARY/ ADMINISTRATIVE ASSISTANTReporting directly to the Commandant, Philippine Coast GuardHandles general administration by maintaining all the documents in orderly manner and ensuring the confidentiality and safekeeping of all records.Screens and checks all incoming communications before signature of the Commandant.Reminds the Commandant of the scheduled activities, conferences and social appointments.Inform/ give feedback to the Commandant of urgent and rush documents and follow up the progress to have immediate action by concerned staff or office for the approval of the Commandant.Coordinates with government heads and officials and military counterparts for conferences and major activities of the command.Prepares and disseminates notice of meetings and important announcements/ publications to the concerned staff/ officers and maintain records of the Minutes of the Meeting.Takes care of bookings and all necessary preparations on meetings/conferences.In charge of the procurement and distribution of office supplies to different offices. As a SEA MARSHAL / LADY PROFILERPerforming Sea Marshal duties and as covert in operations onboard passenger vessels plying the different ports all over the country.Prepares and disseminates notice of meeting to the members of the Task Force Sea Marshal which includes heads of various agencies, shipping vessels and representative from uniformed service counterparts.Profiler in different ports and carries out inspection on passenger baggage upon boarding the vessel. As a DOCUMENT CONTROLLER / FRONT DESKRecords and screens all incoming communications/ documents and external position papers from different agencies making sure the attachments are complete before delivering to the concerned offices for proper routing. Maintains complete records/ files of all processed documents for file and future reference