Bobby Tan Email & Phone Number

Singapore

- Responsible for providing and managing shared services in Accounting, HR and IT- Provide accurate and timely report of SPEC and clients full sets of accounts- Support the full spectrum of HR functions based on needs of client - Enhance the employment and employability of PMETs and freelancers with professional development programmes and funding support- Advocate self-help, mutual help and collaboration with stakeholders- Collaborate with relevant business partners and government agencies to value add SPEC mission and achieve win-win goals- Enhance SPEC branding and marketing outreach- Attend and review relevant professional development programmes for continuous improvement of support and services - Engage mature and unemployed PMETs and free lancers with relevant activities- Support SPEC website and social media engagement contents- Research and share relevant and concise information with stakeholders - Support SPEC other core businesses in Outplacement, Talent Matching and Professional development programmes

Singapore

Responsible for multiple aspects of the BTRTS’s operations across Finance, HR, Admin and IT with a view to business continuity and risk management. These include reviewing the finance policies and ensuring the daily operations are all compliant managing all third party and internal audits, payroll management and annual budgeting. Duties and responsibilities include the following: Finance:a) Prepare and present the annual budget and quarterly financial reports to EMCb) Charity fund management c) Overseeing full set of accounts and managing the external audit requirements d) Overseeing the submission of GST records/reports in compliance of the Charities Act and updates of the Charities portal e) Ensure monthly variance reports plus all necessary information are provided to various departments, President, Treasurer and other stakeholders in a timely fashion for budget management purpose. f) Complete Annual Financial Reports and necessary working papers before annual audit and government/regulatory submissions. g) Provide up-to-date and well-documented financial SOPs, practices and timelines.HR:a) Supervision of overall HR and admin function.b) Setting office policies and disciplines, incorporating in employees handbook and ensure office staff adhere to office policies and procedures.c) Recruitment of office staff, including arranging for job advertisement through job bank, job agencies etc. Selection of appropriate candidates for HOD/manager to interview.d) Arrangement of training for office staff and company retreats.e) Approval of Payroll including CPF, IR8A, etc IT:a) Manages and ensuring the alignment of the Information Systems objectives with the business strategy defined for the society IT policies.b) Define the IT strategy for the charity in line with the business strategy and the IT policies.c) Manage and control the overall IT budget and expenses of the charity.

Sinagpore

1) Finance Function:• Responsible for Statutory Audit and Budget and forecasts and management reporting to Head Office in France.• Optimised fiscal performances and treasury management.• Co-ordinate and assist overseas subsidiaries in monthly and annual reporting to HQ in France, including China, Taiwan, HK, Japan, Korea and India.• Developed, implemented and ensured adherence to financial procedures in the company. • Liaising with external auditors, tax agent, company secretary and other relevant bodies.2) Admin Function:• Sourcing and locating for office space, including renovation.• General Office maintenance, including arranging for cleaning, pest control, air-con service and repair, toilets maintenance.• Stationery and printing, including sourcing for copiers and printers, order stationeries and toners, printing of letterhead, name cards, plagues, certificates.• Arrangement for telephone systems and conference system for office.• Purchasing of toiletries, coffee machines for office staff, and snacks.• Organising events and parties, including ordering of buffets for festival seasons.• Arranging of storage for office documents.• Act as legal advisor to the company in respect of contract and agreement.• Setting up robust systems and developing appropriate procurement strategies for the organisation to maintain economy and efficiency of operations.• PDPA officer of the company.• Arrangement for office security and surveillance system.3) HR function:• Setting office policies and disciplines, incorporating in employees handbook and ensure office staff adhere to office policies and procedures.• Recruitment of office staff, including arranging for job advertisement through job bank, job agencies etc. Selection of appropriate candidates for HOD/manager to interview, final interview with HOD/manager.• Briefing of new staff on office cultures and job duties,• Arrangement of training for office staff and company retreats.• Payroll processing.

Singapore

•Finance function:• Co-ordinate and control the financial and management accounting function.• Analysis and interpretation of financial results and performances (KPI). • Strengthening of internal financial control and ensure a systematic and efficient system.• Compilation and Submission of yearly Temasek Consolidation Package.• Performed company secretarial matters. • Management of government grant and reporting.• Budgetary planning and control• F&B and Retail Accounting and POS system.• Manage charity accounts and donations• Preparation of Board papers for Board Meeting.•Admin and HR function:• Securing and managed time card system including issuing of staff pass• Office alarm and sensor• Office stationery and printers sourcing and ordering• Payroll processing including payroll for part-timer• Recruitment and interviewing of office staff

Singapore

• Manage company’s finance, admin, IT and personnel departments• Formulate and implement financial polices and internal control system• Fund management and reporting• Budgetary planning and control • Review Curriculum and writing of lesson plans and manual.• Recruit and train trainers for multimedia program.• Conduct multimedia program to Secondary and Primary Schools.• Prepare Franchise agreement and assist in the negotiation for new franchisee.• Occassionally travelled to Kuala Lumpur to assist in learning centre.

Singapore

• Auditing of clients’ accounts, including manufacturing, engineering, construction, trading companies and legal firms, including Audit planning and budgeting.• Strengthening clients’ internal financial control and recommend a systematic and efficient internal control system.• Income Tax computation and tax planning.• Assist client in employment pass application.• Preparation of franchise agreement.• Assist in liquidation matters.• Assist in company secretarial practices• Preparation and drafting of company handbook and employment contracts for clients.• Trade marks application for client.• Provide ACCPAC Plus Accounting software training to clients, including installation and implementation.• Setting-up the administration and personnel for the Audit Firm, including drafting of employees’ handbook.

Singapore

• Responsible for the Branch Accounts of CGM-Asia and consolidation of Current Accounts submitted by the 12 Asia Agents. • Acted as the sole interlocutor between the Finance division of CGM-Asia and other divisions, departments, Agents, Clients and Suppliers in Asia. • Assured the timely and accurate reporting of budget, forecasts, management accounts and statutory accounts for CGM-Asia, Subsidiaries and Associates. • Optimised fiscal performances and treasury management for both CGM Asia and her 12 Agents.• Developed, implemented and ensured adherence to financial procedures in the Region. Assured compliance of all Asian agents to the finance and accounting procedures and assured transmission of all accounting entries to Central Finance in Head Office, Paris. • Managed the company’s Computerised Accounting system (Coda-IAS) and assist Subsidiaries & Associates in MIS control and implementation and linking of Accounting data to Documentation System.• Frequent travelled to overseas to supervise and implement accounting and MIS procedures.

Singapore

• Managed Group Accounts of both Ship Owners and Liner Agency. • Shipping disbursement accounts• Master and crew monthly payroll• Monthly financial reporting and weekly cashflow reporting. • Yearly forecast and budget. • Office administrative works and company payroll. • Liaise with Bankers and negotiated with Bankers on loans and overdrafts. • Convert manual accounting to ACCPAC accounting and implemented Integrated computerised accounting system.

Singapore

• Supervised of Shipping Agency accounts and ensured timely reporting to Shipping principals. • Reviewed and analysed monthly movements in financial positions. • Preparation and reconciliation of Group financial reports for Singapore management and Head office in Rotterdam. • Involved in the administrative work of S.E.Asia Region Office• Liaised with auditors with regard to Audit and Taxes. • Involved in Investment evaluation analysis.• Performed Company Secretarial Duties, including changing of company name.• Reviewed and strengthen internal control system and problem solving in conjunction with other Departmental Managers. Recommend and implemented changes for a more efficient and systematic internal control system.

Singapore

• Manage car rental financial accounts and cash-flow budgeting and planning. • Monitored stationery stocks and service station stocks. • Reviewed internal control and implemented changes for improvements. • Managed company computerised accounting systems, including installation and implementation. • Co-ordinated with Admin Manager in respect of Payroll and personnel matters. • Liaised with Auditor in respect of Audit and Tax matters. • Acted as Company Secretary and liaised with Secretarial agents for Secretarial procedures.

Singapore

• Audited various companies’ accounts, including Transportation, Manufacturing, Construction, Project Accounts, Engineering, Shipping, Trading, Hire purchase, Legal firm etc. • Reviewed and supervised of Audit staff works. • Audit planning & budgeting of time and cost, including consolidation of Group Accounts.• Analytical review and discuss with partners regarding clients' state of affairs and financial positions.• Reviewed of clients' Internal Control system and recommendation of improvements, including writing of management letters. • Tax computation and advised clients on income tax matters. • EDP Auditing - reviewed of clients’ computerised system and recommend changes and improvement, if necessary.• 6 months attachment to a manufacturing company.

Bachelor'S Degree, Accountancy, 3Rd Placing In Singapore For Final Exam.

A Level, Arts Stream

Activities and Societies: Vice-Chairman of Welfare Society.

O Level, Arts Stream

Activities and Societies: Chinese LDDS