Ruby Gonzales Email & Phone Number

United States

Supervise and provide guidance to the accounts receivable team, including assigningtasks, setting priorities, and monitoring performance.Ensure accurate and timely invoicing of customers based on sales transactions andcontractual agreements.Oversee the processing of cash receipts and apply payments to customer accounts.Monitor and manage accounts.

United States

• Responsible in the preparation, verifying, and recording customer payments and transactions related to accounts receivables. – end to end except for collections of AR -
• Downloading of statements, reports and payment remittance from Amazon and eBay and PayPal for USD and GBP currency
• Apply and oversee daily cash receipts (checks, credit cards, ACH, Wires), including e-commerce sales cash receipts.
• Research, reconcile and resolve unapplied amounts and other credits on customer accounts to be kept to a minimum.
• Investigate unidentified payment deductions and discrepancies as required in the Marketplaces. Utilize problem-solving skills to provide solutions to complex situations that arise from customer account discrepancies on.
• Provide monthly reporting on accounts receivable, such as status on unapplied cash and outstanding deductions.

Performs clean-up and catch-up and regularly updates accounting transactions. Performs Bank reconciliation to come up with reliable reports and tax filing. Prepares Financial reports and forecast income and future expenses that would contribute to the overall growth and scaling of the business.

Setting up the Company’s accounting system on Quickbooks online. Performs clean-up and catch-up and regularly updates accounting transactions. Performs Bank reconciliation to come up with reliable reports and tax filing. Prepares Financial Statements and forecasts income and future expenses that would contribute to the overall growth and scaling of the.

Performs receipting and record deposit and transfers, conversion of different currencies. Performs classification of expenses and b Performs time allocations for all Virtual Assistance and Remote employee for payroll preparation, validates working hours in UpWork. Performs monthly Bank Reconciliations.

Philippines

• OTC – AR Collection
• Responsible in the HOLDING list based on the outstanding balance and credit availability.
• Responsible in the Daily Customers Open Item Report (Ageing AR per Customers Portfolio), Daily Collection Report, Daily Holding Lists
• Assisting the disputes raised by the customer for faster resolution
• Assisting collectors in the collection of all the overdue accounts thru email
• Reviews open invoices to identify delinquent accounts

Philippines

• Responsible in encoding payments in AR Database ( SAP Business One)
• Resolving all payment dispute and discrepancies, investigating and resolving open invoices, reviewing accounts to ensure timely payment of underpayments.
• Ensure the completeness of data in the Official Receipts and the attachments that corresponds to the deductions.
• Monitors Trade Expenses, (Deduction upon Collection, such as Display Rentals, AD and Trade Support – based on Trade Marketing Support Agreement – Modern Trade and Distributors), resolving any variances, responsible in.
• Coordinate with sales and marketing team regarding unresolved claims and unauthorized deductions.
• Prepares AR Credit Memo in AR Database (SAP Business One)

Philippines

• Responsible for verifying and posting all incoming credits to customer accounts, resolving all payment dispute and discrepancies, investigating and resolving open invoices, reviewing accounts to ensure timely payment.
• Keep accurate records of Sales and Accounts Receivable and ensures that all related transactions are properly recorded based on the basic accounting procedures.
• Ensures that all payments of clients are encoded on time.
• Supervised Collection Officer for their assigned accounts.
• Ensure the completeness of data in the Collection Reports and the attachments that corresponds to the deductions.
• Responsible for the approval/verifying of Sales Orders/Purchase Orders from customers based on the aging of Accounts Receivable and their corresponding Credit Line.

NCR - National Capital Region, Philippines

• Prepares agent’s monthly and quarterly sales
• Checks and monitor agent’s everyday field works
• Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings
• Attends and participates in meetings; may take, transcribe, and distribute as directed
• Prepares commission report of Sales Specialists
• In-charge in Auditing daily company expenses (Trade and Non-trade)

NCR - National Capital Region, Philippines

• Petty Cash Custodian
• Reviews and checks employee liquidation and reimbursements prior to cash PV preparations
• In-charge in Auditing / Checking of Petty Cash of Selling and Marketing Division (8 Branches)
• Prepares Disbursement report of petty cash of Selling and Marketing Division.
• Prepares reimbursement and liquidation report of petty cash.
• Purchaser – Trucking Division

NCR - National Capital Region, Philippines

• Petty Cash Custodian
• Reviews and checks employee liquidation and reimbursements prior to cash PV preparations
• In-charge in Auditing of Daily Delivery Expenses
• Prepares Delivery Expenses Report
• Prepares Disbursement report of petty cash.
• Prepares Inventory Report.