Mar M Email & Phone Number

Dubai, Uae

• Worked closely with the CEO, Commercial Director and Senior VP of MEP Department• Sets up project filing system in accordance with the company QAQC procedure and ensures that forms used are in accordance with the ISO standards• Prepare and edit correspondence, high level reports & presentations as directed by the Line Manager (these includes Board & Executive Committee Pack for the Board & EC meeting)• Prepares/updates of Organizational chart based on the updated mobilization and demobilization schedule provided by the Managers • Prepares correspondence (outgoing letters to the consultant and inter-office memo as directed by Line Manager)• Prepares Daily Manpower Report• Coordinates and liaise with other departments such as HR, Finance, IT, etc. for other office management and administrative works and responsibilities• Maintains up to date live register of staff attendance as per biometric reports, these includes securing of the Department Head’s approval, scan and save approved leave applications in the server as per project filing system• Assist in the preparation of meetings and conference materials for the team (these includes providing of the previous minutes & agenda and update the team should there be any changes in the schedule).• Any other responsibilities as may be required.

Abu Dhabi / Dubai / Sharjah

• Sets up project filing system in accordance with the company QAQC procedure and ensures that forms used are in accordance with the ISO standards• Established Document Control Library Storage (soft copy and hard copy) for quick easy retrieval of information for end users.• Receive, transmit and records all incoming and outgoing correspondence and technical documents such as: Material Submittals, Method Statements, Outsourcing Proposal or Pre-Qualifications, Document Submittals, WIR’s, MIR’s, RFI’s, NCR’s, etc.• Maintains up to date database live register showing document details and revision status and ensure that latest documents are provided to relevant departments which may include issuing controlled hard copy (these includes distribution of weekly submittal registers to the corresponding project teams).• Receive all technical documents such as drawings, reports, specifications, etc., register them in the system and distribute to all related departments (tender stage).• Assists the Senior QS in establishing the Subcontractor’s List, maintains and updates same• Assists the Senior QS in checking of Contract Documents against the Tender documents• Maintains the filing of the Subcontractor’s submitted quotations (electronic and hardcopy)• Prepares company Pre-Qualifications, technical documents and presentations for Tender submissions• Prepares Company General Presentations and Project Sheets as directed by the Business Development Manager• Assist in the preparation of O&M Manuals• Any other ad-hoc activities as directed

• Directly reports to the General Manager and provide full administrative and secretarial responsibilities to support the team.• Prepares Letter of Appointment, General Correspondences and Memos/Circulars.• Answer the telephone and deal with incoming customer enquiries as necessary.• Dealing with incoming post on a daily basis, passing for action where appropriate.• Open, sort and distribute incoming correspondence, including faxes and emails.• Organized and schedule meeting and arranged all the necessary things needed.• Established office filing systems and maintaining effective security and archiving of all electronic and hard copy of documentation.• Maintaining company policies and procedures in coordination with General Manager and appropriate line managers.• Establishing and maintaining Job Descriptions for all roles, again in coordination with the General Manager and appropriate line managers.• Assist General Manager in sourcing out permanent as well as temporary staff through recruitment agencies, ads in news papers, etc. as per management requirements.• Assist in sourcing out suppliers of office equipment, stationeries, pantry supplies and other purchasing requirements.

• Updates the log/track for Tenancy and Public Areas and make the necessary corrections should there be any changes.• Prepares Handing Over documents for submission to EMAAR Library for Tenancy and Public Areas.• Reports & coordinates properly with my superior and co-worker(s).• Daily update of Outstanding Snags Register.• Handled the Post Tensioning Reports for Consultant’s Approval (ensures that all the necessary documents were properly attached).• Coordinates with the IT staff for the computer related problems within the Department.• Attends Package Manager’s meeting on behalf of the Department Head.

Powerhouse Staffbuilders Int' - ManilaPrepares internal and external confidential correspondence letters.Prepares MOM (minutes of meeting).Handles the schedules of the superior such as business trips and hotel bookings and clients/brokers if needed.Handles incoming telephone calls as well as dealing with couriers and other suppliers as and when needed.Prepares payroll and handles petty cash fund as well as its replenishments.

Maintains and up-to-date books of account (Cash Disbursement & Sales Register Book).Prepares payments for all company accountabilities.Replenishment of petty cash fund.Prepares monthly inventory report after the physical counting.

Bachelor Of Science; Bachelor Of Science, Commerce; Accounting; Commerce; Accounting

Objective : A spoon feeding project that benefits selected orphan in Metro Manila _________________________________________________________.

Bachelor Of Science (Bsc), Commerce - Accounting Major